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21 Apr 2015: The Research Office has upgraded the subscription to the Research Professional funding opportunities database. The main advantage is that you can now select an unlimited number of search criteria for building your funding search and setting

20 Mar 2015: A budget is a financial representation of planned activity for a given period. The basic principle is to compare the cost of the planned activity to the expected income the activity will generate and establish whether there will be a surplus (income

5 Aug 2015: Purpose of credit cards The University issues company credit cards to its employees where it is deemed the only effective method of payment in the proper performance of duties. Heads of Institution are responsible for ensuring that the cards are

21 Apr 2015: Research Professional is a funding opportunities database which offers researchers and administrators the opportunity to search for research funding in all disciplines from a wide range of sponsors in the UK and overseas. The University of Cambridge

1 Apr 2015: Payment Procedures In general, payments from trust funds will be made by the departmental accounts team unless the trust fund is held centrally, in which case the payment requests should be sent to the Trust Funds Assistant in the Finance Division

23 Jul 2015: All institutions are required to regularly monitor actual activity to planned activity and control their expenditure to ensure that it is in line with available funds. If required, appropriate corrective action should be taken to resolve significant

21 Apr 2015: Twinning: €1 million for 3 years for networking between researchers in any discipline, three partners required. Deadline: 7 May 2015The European Commission has launched the “Call for Twinning” within the Spreading Excellence and Widening

24 Mar 2015: Who administers the policy?

20 Mar 2015: What is the Deposit Account The deposit account is a University wide facility that allows departments with surpluses (on a variety of eligible sources of funds) to invest those funds.

21 Apr 2015: As you may be aware, HEFCE have recently announced a new policy for open access in relation to future research assessments. This policy will run in parallel with other funder open access policies including RCUK, Wellcome Trust and others. To be

19 Mar 2015: Obtaining clearance from the Tax Team The engagement and payment for services where the engaging department does not propose to make payment through payroll must be cleared by the Tax Team.

21 Apr 2015: There are a number of issues to draw to your attention following the extremely well attended ResearchFish workshops on Monday 20 October: Type of roles in ResearchFish PI: you will have received an invitation from your funder with a link to register

6 Aug 2015: By using CUTS, the University is able to avail of charitable tax reliefs to ensure that full economic benefit of profitable consultancy work flows through to the University.

27 Feb 2015: The EC allow all relevant staff costs to be charged within an FP7 project. However they stipulate that only the hours worked on the project can be charged and these must be recorded on timesheets, adequately supported by evidence of their reality

12 Aug 2015: Invoicing of sponsors and collection of funds due is the responsibility of the Research Operations Office in conjunction with the Credit Control Team within the Finance Division.

21 Apr 2015: Katie Price, European Advisor for the UK Research Office (UKRO) Brussels will be visiting Cambridge and giving two presentations on Thursday 14 November 2013 in Mill Lane Lecture Rooms. She will be talking about Horizon 2020 the EUs new programme

21 Apr 2015: Katie Price, European Advisor for the UK Research Office (UKRO) Brussels will be visiting Cambridge and giving two presentations on Thursday 14 November 2013. She will be talking about Horizon 2020 the EUs new programme for investment in research

7 Apr 2015: Defining a University internal customer Internal customers are those that are part of the legal entity of the University e.g. the Schools, faculties and departments.

24 Mar 2015: The Head of Department must review all Significant Financial Interest (SFI) disclosed by Investigators to determine whether any are related to research funded through a U.S. Public Health Service funder and if so, whether they constitute a Financial

23 Nov 2015: For new staff and students Open Data Afternoon Session will: provide you with all the necessary information you need to know about your funder requirements for research data sharing how to avoid sanctions for non-compliance with your funder policies

26 Nov 2015: Wellcome Trust will no longer be ring-fencing any budgets on their conventional grants. Grant holders will be able to move funds into and out of budgets, but any significant transfer of funds between cost headings must be agreed with Wellcome Trust.

26 Nov 2015: Research Operations Office’s last day at Mill Lane will be Thursday 24th December, and from January 2016 we shall be situated in new offices at Greenwich House. This relocation is a major operation and therefore Research Operations will be closed

21 Apr 2015: At a recent AHRC ARMA event it was announced that:1. AHRC is to reduce the time limit on delays to starting certificates from the current 6 months from the start date notified on the award letter, to 3 months.  Departments should be aware that i

21 Apr 2015: The next meeting of the RGUG will take place on Tuesday 30 November at 9:30am and will be held in Lecture Theatre 2, Clinical School, Addenbrookes Site. The RGUG is led by the Research Office and is a forum where research grant administration is

7 Apr 2015: Accounts Payable Module Module within UFS specifically for processing payments of all suppliers, both internally and externally, as well as payments to staff for expenses.

21 Apr 2015: The next meeting of the RGUG will take place on Tuesday 19 July at 9:30am and will be held in the Sanger Building, Department for Biochemistry, Tennis Court Road, Downing Site. The RGUG is led by the Research Office and is a forum

6 Aug 2015: Download this chapter in PDF format Introduction Purpose The best practice procedures and guidelines set out in this chapter are intended to assist institutions in the management of trading income and to reduce outstanding debtors by identifying the

9 Apr 2015: The Supplier database enables staff to search for suppliers, request new ones or request amendments to suppliers on the database. Searches can be made for suppliers by name or by using key words or commodity descriptions to find suppliers who can

5 Aug 2015: Detailed reference materials on how to process suppliers’ invoices in the Accounts Payable (AP) module of UFS is available on the Finance Training webpage. Some other common scenarios are given below.

7 Apr 2015: These procedures only apply to departments using the CUFS Inventory module. It will be important for the departments with stores to ensure an accurate record of stock is maintained and that stock is allocated accurately within the department. Month

27 Feb 2015: The EC allow all relevant staff costs to be charged within an FP7 project. However they stipulate that only the hours worked on the project can be charged and these must be recorded on timesheets, adequately supported by evidence of their reality

7 Aug 2015: Submission reports are available in the X5 system to provide the Department with a clear and concise breakdown of information required for their grant application. The breakdown of costs for an External Partner/s will now be reflected in the

21 Apr 2015: Please note that the presentation slides from the BBSRC visit which took place on Thursday 7 October, and NERC visit which took place on Thursday 13 October, are now available on the Research Office website at

21 Apr 2015: There are a number of deadlines which fall during the Christmas break and the first week of January 2015.

21 Apr 2015: A University Fund under the stewardship of the Research Policy Committee is available to consider requests for resources to enable the preparation of large cross-School research funding bids.

2 Apr 2015: Topics covered in this section are: Balances to be maintained in credit Investing balances Surpluses on specific donations/endowments Year-end Reporting to donors Transferring donations

21 Apr 2015: The next meeting of the RGUG will take place on Tuesday 12 April at 9:30am and will be held at LT2, Computer Lab, William Gates Building, West Cambridge Site. The RGUG is led by the Research Office and is a forum where resear

21 Apr 2015: The European Research Council (ERC) Consolidator Grant scheme is available to academics who are 7 – 12 years following their PhD. The scheme is aimed at academics from any discipline and is judged on the excellence of both the applicant and the

31 Mar 2015: What are Fixed Assets? University fixed assets are items of physical substance that are to be used in the supply/production of goods and services (e.g. education, research, trading). Examples of Fixed Assets: Scientific equipment Machinery Land and

21 Apr 2015: The BBSRC Chief Executive, Jackie Hunter, will be visiting the University on Monday 17th November at the Sainsbury Laboratory. In the morning there will be an open meeting introduced by the VC, followed by a presentation by Jackie Hunter on the

24 Mar 2015: Investigator is defined as the project director or principal investigator and any other person, regardless of title or position, who is responsible for the design, conduct, or reporting of research funded by the PHS, or proposed for such funding,

4 Sep 2015: Within any fund, as defined by a combination of Cost Centre and Source of Funds, the Transaction element distinguishes between items of different kinds. Any account can have income and expenditure transactions. Many also have investments and other

21 Apr 2015: The next meeting of the RGUG will take place on Tuesday 28 September at 9:30am and will be held in the Lecture Theatre, Hopkins Building, Biochemistry, Tennis Court Road. The meeting after that will be on Tuesday 30 November at 9:30am at the

21 Apr 2015: The next Research Grants User Group meeting is taking place on Tuesday 24 May at 9:30am in LT2, Clinical School, Addenbrookes. The RGUG is led by the Research Office and is a forum where research grant administration issues and developments are

6 Aug 2015: The collection of income (and any subsequent debts) is the responsibility of the institution raising the sales invoice. The Financial Regulations state, “With the exception of research grant claims, institutions are responsible for debt collection

2 Apr 2015: The principal purpose of this chapter of the Financial Procedures Manual is to set out and explain the procedures to be followed by staff in Departments in respect of income received by means of donation and expenditure against such funds.

21 Apr 2015: The European Research Council (ERC) Advanced Grant scheme is aimed at senior academics from any discipline and is judged on excellence of both the applicant and the project. Funding of up to €2.5Million is available for projects up to 5 years and

31 Mar 2015: Definition It is essential that effective internal controls exist throughout departments, faculties, institutions and the University to: safeguard University assets prevent and detect errors and fraud protect the interests of the staff help to

7 Apr 2015: An overview of the purchasing cycle is given as follows: Requisition - Raising an internal purchase requisition Supplier Selection - Quotations, Contracts, Pre-Suppliers Purchase Order - Raise purchase order Receipt Goods/Services - Receive Goods

24 Mar 2015: Search site. Research Operations Office. Frequently Asked Questions about Regulation for US funded research. Q. What about sub-recipients? If the University is passing on some of the funds to a sub-recipient, then as the awardee Institution, the