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Sales of services to non-EC businesses | Finance Division
https://www.finance.admin.cam.ac.uk/policy-and-procedures/financial-procedures/chapter-9-vat-and-other-taxes/sales-rest-world/sales25 Nov 2014: The rules for selling services to businesses outside of the EC are exactly the same as the rules for selling services to businesses in the EC laid out above except for the hire of goods, where if the items are hired for use in the UK they will be -
Services to businesses in the EC | Finance Division
https://www.finance.admin.cam.ac.uk/policy-and-procedures/financial-procedures/chapter-9-vat-and-other-taxes/sales-members-ec/services25 Nov 2014: From 1 Jan 2021 Following the end of the Brexit Transition Period sales to customers in the EC are treated in a similar manner to those to customers in the rest of the world. Please see the Import Export Hub for current information. -
Expense Claims | Finance Division
https://www.finance.admin.cam.ac.uk/policy-and-procedures/financial-procedures/chapter-9-vat-and-other-taxes/typical-purchases-uk-225 Nov 2014: Employee's expenses claims are usually processed as 'No UK VAT' and the VAT not separately identified. There are two exceptions to this. Where the supply is for a high VAT value and the invoice from the supplier is made out to the University. -
Goods to business and individuals in the EC | Finance Division
https://www.finance.admin.cam.ac.uk/policy-and-procedures/financial-procedures/chapter-9-vat-and-other-taxes/sales-members-ec/goods25 Nov 2014: From 1 Jan 2021 Following the end of the Brexit Transition Period sales to customers in the EC are treated in a similar manner to those to customers in the rest of the world. Please see the Import Export Hub for current information. -
Other sales | Finance Division
https://www.finance.admin.cam.ac.uk/policy-and-procedures/financial-procedures/chapter-9-vat-and-other-taxes/salesincome-uk/other-sales25 Nov 2014: Standard rate sales Anything that doesn't fall into the categories of being outside the scope, exempt, zero-rate or reduced-rate is standard rated. It is not possible to produce a list of all standard rated items as it is any goods or services which -
Invoicing and Overdue Payments | Research Operations Office
https://www.research-operations.admin.cam.ac.uk/managing-research-projects/research-projects-start-end/invoicing-and-overdue-payments31 Jul 2014: Invoicing It is the Research Operations Office’s responsibility to ensure that funds are requested from a sponsor in line with their requirements. Payment terms or schedules are included in the sponsor's Terms and Conditions. -
Sales of services to non-EC individuals | Finance Division
https://www.finance.admin.cam.ac.uk/policy-and-procedures/financial-procedures/chapter-9-vat-and-other-taxes/sales-rest-world/sales-025 Nov 2014: Where services are supplied to individuals outside the EC the following type of sales will be zero-rated, and the VAT code 'RS - Services to ROW' should be used when raising an invoice on UFS. -
Services to individuals in the EC | Finance Division
https://www.finance.admin.cam.ac.uk/policy-and-procedures/financial-procedures/chapter-9-vat-and-other-taxes/sales-members-ec/services-025 Nov 2014: From 1 Jan 2021 Following the end of the Brexit Transition Period sales to customers in the EC are treated in a similar manner to those to customers in the rest of the world. Please see the Import Export Hub for current information. -
Grants | Finance Division
https://www.finance.admin.cam.ac.uk/policy-and-procedures/financial-procedures/chapter-9-vat-and-other-taxes/common-errors-treatment-v-125 Nov 2014: When the University receives income from a sponsor for research the money should be allocated to a specific research grant and routed through the Research Operations Office. Income in relation to other types of grants may be paid direct into a -
Bench Fees | Finance Division
https://www.finance.admin.cam.ac.uk/policy-and-procedures/financial-procedures/chapter-9-vat-and-other-taxes/common-errors-treatment-v-525 Nov 2014: An area that often causes confusion is bench fees. These are payments made to the University for use of the facilities which may include the use of consumables within a lab. -
Donations and Contributions | Finance Division
https://www.finance.admin.cam.ac.uk/policy-and-procedures/financial-procedures/chapter-9-vat-and-other-taxes/common-errors-treatment-v-025 Nov 2014: When the University receives donations or contributions they are outside the scope of VAT as there is no supply. These types of income are where the contributor/donor gives the money for no return of goods or services from the University i.e. the -
Refunds (money received from suppliers) | Finance Division
https://www.finance.admin.cam.ac.uk/policy-and-procedures/financial-procedures/chapter-9-vat-and-other-taxes/common-errors-treatment-v-425 Nov 2014: Sometimes we will physically receive a cheque back from a supplier either as a result of a refund or a rebate/discount allowed and the following paragraphs explain what the correct VAT treatment should be. -
Reimbursements | Finance Division
https://www.finance.admin.cam.ac.uk/policy-and-procedures/financial-procedures/chapter-9-vat-and-other-taxes/common-errors-treatment-v-325 Nov 2014: The University sometimes pays for supplies on behalf of other people where it is not contractually obliged to do so. However, the University will ask for these costs to be reimbursed by the third party. -
G. Bribery and Fraud | Finance Division
https://www.finance.admin.cam.ac.uk/policy-and-procedures/financial-regulations/g-bribery-and-fraud25 Nov 2014: 20 Bribery, Fraud and Irregularity 20.1 Heads of Department shall implement procedures as required under the University's policy against Bribery and Corruption, including to prevent Fraud. -
Recharges | Finance Division
https://www.finance.admin.cam.ac.uk/policy-and-procedures/financial-procedures/chapter-9-vat-and-other-taxes/common-errors-treatment-v-225 Nov 2014: A recharge occurs when the initial supply of goods/services was between the supplier and the University. The University then recovers all or part of the costs from a third party. This recovery is a new supply by the University to the third party. -
Research Operations Office Bulletin - Issue: 124 | Research…
https://www.research-operations.admin.cam.ac.uk/about-us/bulletin/research-operations-office-bulletin-issue-12427 Nov 2014: Prerequisite: Must have attended a Full Economic Costing (fEC) / Income Allocation Policy (IAP) Seminar during the last 3 years. -
Spending and Monitoring Funds | Research Operations Office
https://www.research-operations.admin.cam.ac.uk/managing-research-projects/research-projects-start-end/spending-and-monitoring-funds31 Jul 2014: Monitoring Expenditure Part of the Financial Procedures state that the Principal Investigator (PI) and the Departmental Administrator (DA) monitor spending against budget on a monthly basis and need to provide evidence of this to ensure that there -
L. Authority | Finance Division
https://www.finance.admin.cam.ac.uk/policy-and-procedures/financial-regulations/l-authority25 Nov 2014: 34 Council Delegations and Directions 34.1 The Council hereby gives all delegations and directions contemplated by these Regulations. -
Research Operations Office Bulletin - Issue: 125 | Research…
https://www.research-operations.admin.cam.ac.uk/about-us/bulletin/research-operations-office-bulletin-issue-12512 Dec 2014: Prerequisite: Must have attended a Full Economic Costing (fEC) / Income Allocation Policy (IAP) Seminar during the last 3 years. -
I. Commercial Activity | Finance Division
https://www.finance.admin.cam.ac.uk/policy-and-procedures/financial-regulations/i-commercial-activity25 Nov 2014: 25 New Income Generation or Trading Activity 25.1 Apart from core teaching, research and the organisation of conferences, when a new income-generating or trading activity is set up (whether in the UK or abroad), the Head of Department must consult
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