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Urgent payments | Finance Division
https://www.finance.admin.cam.ac.uk/policy-and-procedures/financial-procedures/chapter-6-non-pay-expenditure/payments/urgent-payments10 Jan 2023: In exceptional circumstances, the Accounts Payable Team can arrange for an urgent payment. For the team to be able to process this payment, the specific invoice needs to be entered into UFS. Please contact the Accounts Payable Team to discuss your -
Health and wellbeing costs: expenses policy | Finance Division
https://www.finance.admin.cam.ac.uk/employee-expenses-policy/annex/health1 Aug 2023: Generally, the University will neither pay nor reimburse the costs of personal healthcare. Tax treatment of health and wellbeing costs This table forms part of the Employee Expenses policy. Any deviations from the policy must adhere to the key -
Application: expenses policy | Finance Division
https://www.finance.admin.cam.ac.uk/employee-expenses-policy/application1 Aug 2023: Any deviations from the Expenses policy must adhere to the key principles and be authorised by the Head of Institution. A record of the extenuating circumstances must be kept for audit purposes. -
Submission of claims: expenses policy | Finance Division
https://www.finance.admin.cam.ac.uk/employee-expenses-policy/submissions1 Aug 2023: Claims must be submitted via the Concur system approved by the Finance Division. Claims for out-of-pocket reimbursements, e.g., paid for using a personal payment card, must be submitted no later then 3 months from the date the expenditure was -
Sustainable business travel: expenses policy | Finance Division
https://www.finance.admin.cam.ac.uk/employee-expenses-policy/annex/business-travel28 Jul 2023: Before undertaking any business travel, employees must consider whether the business purpose can be achieved without needing to travel. Virtual meetings can offer an efficient (in terms of both time and cost) and sustainable alternative to physical -
Key Principles: expenses policy | Finance Division
https://www.finance.admin.cam.ac.uk/employee-expenses-policy/key-principles28 Jul 2023: All expenses must be incurred in accordance with the following five key principles. 1. -
Relocation expenses: expenses policy | Finance Division
https://www.finance.admin.cam.ac.uk/employee-expenses-policy/annex/relocation1 Aug 2023: This section forms part of the Employee Expenses policy. Any deviations from the policy must adhere to the key principles and be authorised by the Head of Institution. Where appropriate, any claims must also align to the funder’s terms and -
Roles and responsibilities: expenses policy | Finance Division
https://www.finance.admin.cam.ac.uk/employee-expenses-policy/responsibilities8 Aug 2023: This policy is owned by the Director of Finance on behalf of the Finance Committee. Heads of Institution are responsible for ensuring that all expense claims are in line with this policy, the Annex: How to apply the policy, and the related -
Hospitality (food, drink, and entertainment): expenses policy |…
https://www.finance.admin.cam.ac.uk/employee-expenses-policy/annex/hospitality28 Jul 2023: The provision of hospitality, especially that provided externally, must be for the benefit of the University. Examples of business benefit situations This section forms part of the Employee Expenses policy. Any deviations from the policy must adhere -
Related documents and support: expenses policy | Finance Division
https://www.finance.admin.cam.ac.uk/employee-expenses-policy/related-documents1 Aug 2023: The Annex to this policy provides additional information for claimants, setting out details of expenses that are appropriate to incur whilst on University business. The Financial Procedures Manual, Chapter 5b, gives further information and possible
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