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Roles and responsibilities: expenses policy | Finance Division
https://www.finance.admin.cam.ac.uk/employee-expenses-policy/responsibilities8 Aug 2023: This policy is owned by the Director of Finance on behalf of the Finance Committee. Heads of Institution are responsible for ensuring that all expense claims are in line with this policy, the Annex: How to apply the policy, and the related -
Cancellations | Finance Division
https://www.finance.admin.cam.ac.uk/policy-and-procedures/financial-procedures/chapter-8a-external-trading-and-credit-control/making-1017 Apr 2024: The University’s Standard Terms and Conditions separately outline the charges that the buyer is liable to if they cancel the order for the goods and services before the goods are delivered or the services performed.9 9 STC, Clause 7.1 Latest -
Related documents and support: expenses policy | Finance Division
https://www.finance.admin.cam.ac.uk/employee-expenses-policy/related-documents1 Aug 2023: The Annex to this policy provides additional information for claimants, setting out details of expenses that are appropriate to incur whilst on University business. The Financial Procedures Manual, Chapter 5b, gives further information and possible -
Bank guarantee | Finance Division
https://www.finance.admin.cam.ac.uk/policy-and-procedures/financial-procedures/chapter-8a-external-trading-and-credit-control/pre-1116 Apr 2024: Normally used for the sale of goods and should be considered for UK sales over £10,000, and for non-UK sales over £5,000. The guarantee can stipulate specific terms and conditions. -
Hospitality (food, drink, and entertainment): expenses policy |…
https://www.finance.admin.cam.ac.uk/employee-expenses-policy/annex/hospitality28 Jul 2023: The provision of hospitality, especially that provided externally, must be for the benefit of the University. Examples of business benefit situations This section forms part of the Employee Expenses policy. Any deviations from the policy must adhere -
Trading without credit terms | Finance Division
https://www.finance.admin.cam.ac.uk/policy-and-procedures/financial-procedures/chapter-8a-external-trading-and-credit-control/pre-1016 Apr 2024: Where using standard credit terms is not applicable, payment in advance is the recommended option. -
Accommodation: Expenses Policy | Finance Division
https://www.finance.admin.cam.ac.uk/employee-expenses-policy/annex/accommodation26 Jun 2023: Overnight accommodation should only be booked where the employee cannot reasonably be expected to make a return journey on the same day. Accommodation for absences of extended duration Where possible, regulated accommodation should be booked and -
Meals and subsistence: expenses policy | Finance Division
https://www.finance.admin.cam.ac.uk/employee-expenses-policy/annex/meals-and-subsistence28 Jul 2023: When employees are travelling on business and are more than five miles from both their normal place of work and home, they are allowed to claim for the meals that they purchase for their own personal consumption (subject to the rates below), this is -
Credit risks associated with external customers | Finance Division
https://www.finance.admin.cam.ac.uk/policy-and-procedures/financial-procedures/chapter-8a-external-trading-and-credit-control/pre-816 Apr 2024: External customers present several credit risks to institutions. When agreeing to extend credit, institutions must consider the credit risks associated with the type of customer they are intending to trade with and take steps to minimise the risks -
Other business expenses: expenses policy | Finance Division
https://www.finance.admin.cam.ac.uk/employee-expenses-policy/annex/other-business-expenses1 Aug 2023: It is expected that, in most cases, business costs would be incurred by the institution as opposed to individual members of staff. This section details some of the main types of business expenses which may be incurred in exceptional circumstances,
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