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4 Nov 2020: The University and all its staff have a responsibility to ensure that their dealings, and the supply chains of those who we trade with, are free from any sort of modern slavery in compliance with the Modern Slavery Act 2015.

7 Apr 2015: Download this chapter in PDF format Overview Internal Trading is the process by which goods and services are bought and sold between Cambridge University departments using UFS Accounts Receivable (AR) and Accounts Payable (AP) modules.

25 Nov 2014: 25 New Income Generation or Trading Activity 25.1 Apart from core teaching, research and the organisation of conferences, when a new income-generating or trading activity is set up (whether in the UK or abroad), the Head of Department must consult

17 Dec 2019: a carbon impact reduction of 20% by 2025.

6 Oct 2015: The Best Practice Guides offer examples and common scenarios of the procedures in practice.

21 Dec 2016: From April 2017 new rules will apply to payments made to contractors providing services via a limited company a Personal Services Company. For full information visit the Employment Status chapter

10 Jan 2020: With the beginning of the New Year, the team behind the Finance Business Transformation Programme has simplified its name slightly to the Finance Transformation Programme (FTP). The FTP in an ambitious large-scale initiative which aims to shape and

9 Mar 2016: A B C D E F G H I J K L M N O P Q R S T U V W X Y Z Code Commodity DA MEDICAL, SURGICAL, NURSING CAPITAL EQUIPMENT >£10K DB MEDICAL, SURGICAL, NURSING SMALL APPARATUS, EQUIPMENT DC MEDICAL, SURGICAL, NURSING CONSUMABLES AND DISPOSALS DD MEDICAL,

9 Mar 2016: A B C D E F G H I J K L M N O P Q R S T U V W X Y Z Code Commodity PA BINDING & FINISHING SERVICES PB EXTERNAL OR OUTSOURCED PRINTING PC CONSUMABLES & SUNDRIES AND INKS PD EXTERNAL DESIGN AND ARTWORK PE EQUIPMENT PURCHASE/LEASE/HIRE AND MAINTE

10 Mar 2016: A B C D E F G H I J K L M N O P Q R S T U V W X Y Z Code Commodity XA FEES, LECTURING, EXAMINING, MODERATING ETC.

9 Mar 2016: A B C D E F G H I J K L M N O P Q R S T U V W X Y Z Code Commodity BA BINDING BB BOOKS BC INTER LIBRARY LOANS BD JOURNALS BDA JOURNAL REPRINTS BE LIBRARY SUBSCRIPTIONS BEE LIBRARY MEMBERSHIP - EC BEF LIBRARY MEMBERSHIP - OTHER BEG LIBRARY

9 Mar 2016: A B C D E F G H I J K L M N O P Q R S T U V W X Y Z Code Commodity FA ELECRTICAL WHITE GOODS AND DOMESTIC KITCHEN EQUIPMENT FB LABORATORY FURNITURE, FIXED AND FREE STANDING FC FURNITURE - OFFICE FD FLOOR COVERINGS FE TEXTILES, SOFT AND LOOSE

9 Mar 2016: A B C D E F G H I J K L M N O P Q R S T U V W X Y Z Code Commodity JAA ELECTRICITY SUPPLY AND SERVICES JBA GAS SUPPLY AND SERVICES JCA OIL SUPPLY AND SERVICES JDA SOLID FUEL, SUPPLIES AND SERVICES JEA WATER AND SEWERAGE SERVICES JFA CARBON TRADING

10 Mar 2016: A B C D E F G H I J K L M N O P Q R S T U V W X Y Z Code Commodity VA VEHICLE PURCHASE VAA CARS VAB VANS VAC MINI-BUSES VAD FORK LIFT TRUCKS VAE TRACTORS VB MOTORING ASSOCIATION CHARGES VC VEHICLE LEASE HIRE VD ROAD TAX VE VEHICLE REPAIR,

9 Mar 2016: A B C D E F G H I J K L M N O P Q R S T U V W X Y Z Code Commodity EA LIVESTOCK SERVICES AND SUPPLY NON-LABORATORY EAB ANIMAL BEDDING EABA HAY EABB STRAW EABC WOODSHAVINGS EABD PAPERSHAVINGS EACH BATTERY NICKEL CADMIUM RECHARGEABLE EB FARM AND

9 Mar 2016: A B C D E F G H I J K L M N O P Q R S T U V W X Y Z Code Commodity HA DETERGENTS HAD BARRIER CREAM HB CLEANING & MAINTENANCE MACHINES AND CONSUMABLES HBA VACUUM CLEANERS HBB SCRUBBING-POLISHING MACHINES HBC MAINTENANCE OF CLEANING EQUIPMENT HC GLOVES

10 Mar 2016: A B C D E F G H I J K L M N O P Q R S T U V W X Y Z Code Commodity RA ADVERTISING RB CONFERENCES & MEETINGS RBB CONFERENCE/MEETING ROOM HIRE RC DATA INFORMATION SERVICES RCA SEARCHES RD ACCOUNTANCY SERVICES, INC.

30 Mar 2015: This chapter is not currently available to download This chapter is currently being re-written and is unavailable In the interim, guidance may be found in the Purchasing guide This outlines the end-to-end journey for purchasing goods, works and

10 Mar 2016: A B C D E F G H I J K L M N O P Q R S T U V W X Y Z Code Commodity SA ENVELOPES SAA INLAND ENVELOPES SAB AIRMAIL ENVELOPES SAC JIFFY BAGS,ETC.

5 Aug 2015: In this section: Requesting an IPO payment IPO information to be completed on/with all IPO requests Action post-receipt by the Finance Division Payment details on UFS International Payment Orders (IPO) are an electronic method used by the University

6 Feb 2015: You should ensure that you have read the current ACCA exemption policy to ensure that you comply with the processes and avoid delays http://www.accaglobal.com/gb/en/student/getting-started/exemptions.html A maximum of nine papers at the Fundamentals

10 Mar 2016: A B C D E F G H I J K L M N O P Q R S T U V W X Y Z Code Commodity WA BUILDING MATERIALS WAA AGGREGATE,SAND, GRAVEL WAB CEMENT, PREMIX CONCRETE WAC BRICKS AND BUILDING BLOCKS WAD PAVING SLABS & KERBSTONES WAE GUTTERING AND DRAIN DOWNPIPE WAF WINDOWS

10 Mar 2016: A B C D E F G H I J K L M N O P Q R S T U V W X Y Z Code Commodity QA MAIL SERVICES QAA FRANKING CHARGES QAB POSTAGE STAMPS QB MAIL ROOM EQUIPMENT PURCHASE, LEASE AND MAINTENANCE QBA MAIL ROOM EQUIPMENT PURCHASE QBB MAIL ROOM EQUIPMENT RENTAL QBC

27 Apr 2018: Bank charges for IPO payments are as follows (as at March 2023): GBP standard rate - £4.70 GBP (SEPA next day) - £0.10 Euro (SEPA next day) - £0.10 Euro standard rate - €5.24 (Euro payments outside Europe) US Dollar $6.15 Please ensure that the

10 Mar 2016: A B C D E F G H I J K L M N O P Q R S T U V W X Y Z Code Commodity UA DISPOSAL OF CONFIDENTIAL WASTE UB FIRE PROTECTION/FIRE FIGHTING UBA FIRE EXTINGUISHERS UBB FIRE BLANKETS UBC FIRE HOSES & FITTINGS UC FIRST AID UCA FIRST AID KITS UCB FIRST AID

17 Mar 2020: During the first two weeks of March, the Finance Transformation Programme (FTP) has been feeding back the results of its Discovery Phase to key stakeholders and those who took part in the engagement activity. One of the feedback sessions was

25 Nov 2014: The University endeavours to conduct University Business in accordance with the Nolan Principles2 The Council is the principal executive body and policy making body of the University.

9 Mar 2016: A B C D E F G H I J K L M N O P Q R S T U V W X Y Z Code Commodity KA CONTINUOUS STATIONERY, PRE-PRINTED, LISTING PAPER, LABELS ETC KAA FANFOLD PAPER KAB CONTINUOUS STATIONERY KAC LISTING PAPER KB PRINTER PURCHASE AND MAINTENANCE KBA B&W LASER

25 Nov 2014: 21 Taxation 21.1 Heads of Departments shall ensure that their Department accounts correctly for VAT and where appropriate corporation tax. Where there is any doubt as to the correct VAT or tax treatment of a transaction, the Taxation Section must be

9 Mar 2016: A B C D E F G H I J K L M N O P Q R S T U V W X Y Z Code Commodity CA BEERS, WINES & SPIRITS AND ALCOHOLIC DRINKS CAA BEERS - BOTTLED, CANNED & KEG CAAA BEERS - BOTTLED CAAB BEERS - CANNED CAAC BEERS - KEG CAC CIDER - BOTTLED & DRAUGHT CACA CI

23 Dec 2022: Purpose of petty cash A petty cash float (normally up to a maximum of £100, unless the Director of Finance gives written consent to increase the limit) may be required by departments to defray minor expenses incurred by University employees on

16 Apr 2024: The table lists common activities that are more likely to present a risk of non-payment and customer disputes.

6 Sep 2021: The Finance Transformation Programme (FTP) has now moved into its design and implementation phase, having consulted with 1,450 staff members during its Discovery Phase and secured funding from the Planning and Resources Committee in April 2021.

6 Feb 2015: Warning - CIMA do change the exemption rules from time to time so always make sure that you check the situation directly with them before beginning any study programme.

9 Apr 2015: The Non-Pay Expenditure section of the procedures manual provides guidance on: Supplier Database Processing suppliers' invoices Payments Foreign currency transactions Credit card procedures Month end tasks Petty cash

9 Oct 2020: Throughout the summer and as we move into the autumn, the future of the University's approach to procurement and purchasing has evolved.

7 Apr 2015: Download this chapter in PDF format Overview Month-end procedures are tasks performed every month (or period) prior to and following the closedown of the relevant CUFS modules (e.g. the General Ledger).

25 Nov 2014: 9 Accounting and Other Records 9.1 Heads of Department shall: maintain financial records as specified in Statutes and Ordinances; certify whether annual statements of account (which are distributed by the Finance Division) are true and fair and that

17 Apr 2024: A supplier portal is an integrated online platform, shared by businesses and their vendors, used for submitting documents which can include contracts, electronic purchase orders, invoices for payment, and related information.

9 Mar 2016: A B C D E F G H I J K L M N O P Q R S T U V W X Y Z Code Commodity LA ANIMAL SUPPORT EQUIPMENT, ACCOMMODATION, ACCESSORIES LB LABORATORY ANIMALS LBA CATS (FELINE) LBB DOGS (CANINE) LBC HORSES (EQUINE) LBD CATTLE (BOVINE) LBDA CALVES LBE SHEEP (OVINE

31 Mar 2021: Following an in-depth review of the University’s approach to procurement and purchasing, which analysed 25 departments demonstrating a breadth of subjects and spend, the Strategic Procurement and Purchasing (SPP) project has now launched.

15 Oct 2021: Policy The Finance Committee approve new legal structures and changes to existing structures for subsidiaries, joint ventures and branches. Procedure Departments should in the first instance forward details of any proposed change to the Head of

10 May 2024: Click on the image below to view a larger version. Latest version 01 May 2024

26 Mar 2024: It has already been established that budgets are an important method through which to monitor and control actual versus planned activity. However, to carry this out effectively it is important to spread the budget across the months of the financial

17 Apr 2024: After an invoice has been issued it may sometimes be necessary to make a correction to it which will usually take the form of a credit memo (commonly referred to as credit notes).

2 Oct 2018: Please use the module hyperlinks to the left of the page in order to find your query.

10 May 2024: As with the E transaction codes, the second letter of the income code clarifies the type of income, with the last two providing the detail. The table below lists the first two letters, column 1, followed by the description, column 2.

25 Nov 2014: 15 The Cambridge University Endowment Fund (CUEF) 15.1 The University's Chief Investment Officer is responsible for all CUEF investment management activities. The Chief Investment Officer appoints and monitors external investment managers.

9 Mar 2016: A B C D E F G H I J K L M N O P Q R S T U V W X Y Z Code Commodity MA BATTERIES MAA BATTERY ZINC-CHLORIDE STANDARD, NON-RECHARGEABLE MAB BATTERY ALKALINE LONG-LIFE, NON RECHARGEABLE MAC BATTERY LEAD ACID RECHARGEABLE MAD BATTERY BATTERY NIFE

31 Mar 2015: Topics covered in this section are: Acquisition of equipment Monitoring and maintenance of equipment Disposal of equipment