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31 Mar 2015: Department's responsibilities iProcurement When raising a requisition select an appropriate category code – non catalog items eg. %equipment. The track as asset box can be ticked at requisition level which will pull through to the Accounts Payable

12 Aug 2015: The Departmental Administrator and the Principal Investigator will be notified by email once the grant has been activated by the School Team in the Research Operations Office The activation notice will include a link to the sponsor’s terms and

2 Apr 2015: Often departmental activities will be funded from a variety of sources that may include one or more donations. Where these costs do not relate to either research grant or trading activity there may be some discretion as to where these are charged.

1 Apr 2015: Often departmental activities will be funded from a variety of sources that may include income for a trust fund.

12 Aug 2015: Initial source of support Your initial source of support should be your Finance Analyst - Research and Grants in the Research Operations Office. Each Department has a dedicated Finance Analyst - Research and Grants.

23 Jul 2015: Where finances can be managed using UFS this is the most efficient way. However, there may be times when off-line systems can add further detail/clarity. For example, trust fund managers may choose to record a simple budget for the fund on an Excel

20 Mar 2015: Administrators should check that they know the answers to the following: Task Advice/Resources 1. Do I have to produce anything as part of the Planning Round? If so, what and by when? Finance Business Partner or Institution head of finance 2.

18 Aug 2015: Customers who do not, or cannot, make full payment by the due date may request an extension to the agreed credit terms. The most common proposal is to make payment by instalments.

5 Aug 2015: The University’s credit card procedures aim to ensure: • Departments accurately account for their expenditure on credit cards. • Control is maintained over the nature and level of expenditure. • Adherence to the University’s purchasing

26 Nov 2015: Current areas of concern Fraudulent HMRC e-mails Fraudulent e-mails are being circulated relating to Her Majesty's Revenue & Customs (HMRC). In all cases the e-mails state that a tax refund has been calculated for an individual and provides a link