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25 Nov 2014: There are a variety of policies and procedures that staff should be aware of when administrating and managing University's finances.​

25 Nov 2014: The Financial Regulations were adopted and approved on 28 May 2012 by the Council after consultation with the Finance Committee. The revised regulations were distributed by the Director of Finance to all Heads of Department.

25 Nov 2014: Introduction Purpose of the Financial Procedures Manual Financial Procedures is a guide to best practice for all staff with responsibilities for finance administration.

25 Nov 2014: 18 Obtaining Goods, Services or Construction Works 18.1 Expenditure of £2,000,000 or above on capital items (inclusive of VAT) requires the consent of the Planning and Resources Committee. 18.2 Value for money in purchasing is normally demonstrated

25 Nov 2014: Schedule 1 – Competition Procedures Schedule 2 – Definition, Advice and Guidance

25 Nov 2014: This chapter is currently being updated Introduction to VAT It is the responsibility of Heads of Departments to ensure that their Department accounts correctly for VAT and, where appropriate, corporation tax1.

25 Nov 2014: Terms in capitals are defined in Schedule 2 where necessary to aid interpretation. The Council is responsible for the supervision and management of University resources and finances.

25 Nov 2014: 4 Definition and Responsibility 4.1 "Head of Department" means any of the following: the Head of a Department or a Faculty not organised in departments, Secretaries of Faculty Boards, Head of a Centre, Institute or other body under the supervisi

25 Nov 2014: Except for research contracts, which are subject to Regulation 13, the full economic cost to the University is recovered, unless the advice of the Taxation Section is sought and it is ... cost grant applications and proposals on the basis of the full

25 Nov 2014: 32 Property 32.1 The University's real property is governed by Statutes and Ordinances including the Sites and Buildings Regulations. 32.2 Departments may not acquire or dispose of real property without taking the advice of the Directors of Finance

25 Nov 2014: 34 Council Delegations and Directions 34.1 The Council hereby gives all delegations and directions contemplated by these Regulations.

25 Nov 2014: As a charity the University can claim VAT relief on certain advertising costs. This includes advertising on any medium which communicates with the public such as television, cinema, billboards, the sides of vehicles, newspapers and printed

25 Nov 2014: Room hire is exempt from VAT unless the University has "opted to tax" the property in which case the room hire will be standard rated.

25 Nov 2014: The supply of some printed items are zero-rated whilst others are standard rated. Since May 2020, electronic versions may also be zero-rated, with a small number of exceptions. A list of some of the zero-rated items and standard items can be found

25 Nov 2014: There are a number of VAT rates applicable to the sale of food by the University. The underlying principle is that food (not catering) is zero-rated, but some foods, including ice cream, confectionary, non-alcoholic drinks and crisps are liable to

25 Nov 2014: Catering (see definition at Food) and accommodation is exempt if it is provided by a College or another educational establishment to the University, and the University will use the supplies for an educational conference or teaching, and the

25 Nov 2014: The rules for selling services to businesses outside of the EC are exactly the same as the rules for selling services to businesses in the EC laid out above except for the hire of goods, where if the items are hired for use in the UK they will be

25 Nov 2014: Domestic fuel or power Domestic fuel or power is supplied at the reduced rate of VAT. Reduced-rate VAT is a lower rate of VAT payable only on certain goods or services. The current rate for Reduced Rate VAT is 5%. Contraceptive products

25 Nov 2014: From 1 Jan 2021 Following the end of the Brexit Transition Period sales to customers in the EC are treated in a similar manner to those to customers in the rest of the world. Please see the Import Export Hub for current information.

25 Nov 2014: Employee's expenses claims are usually processed as 'No UK VAT' and the VAT not separately identified. There are two exceptions to this. Where the supply is for a high VAT value and the invoice from the supplier is made out to the University.

25 Nov 2014: The purchase of some printed items is zero-rated whilst others are standard rated. Since May 2020, electronic versions may also be zero-rated, with a small number of exceptions.

25 Nov 2014: From 1 Jan 2021 Following the end of the Brexit Transition Period sales to customers in the EC are treated in a similar manner to those to customers in the rest of the world. Please see the Import Export Hub for current information.

25 Nov 2014: Where services are supplied to individuals outside the EC the following type of sales will be zero-rated, and the VAT code 'RS - Services to ROW' should be used when raising an invoice on UFS.

25 Nov 2014: From 1 Jan 2021 Following the end of the Brexit Transition Period sales to customers in the EC are treated in a similar manner to those to customers in the rest of the world. Please see the Import Export Hub for current information.

25 Nov 2014: In addition to the main supply of education, exemption is also available for income received from supplies which are closely related to the supply of education and which are supplied either: directly to the student; or to another University The term

25 Nov 2014: When the University receives income from a sponsor for research the money should be allocated to a specific research grant and routed through the Research Operations Office. Income in relation to other types of grants may be paid direct into a

25 Nov 2014: An area that often causes confusion is bench fees. These are payments made to the University for use of the facilities which may include the use of consumables within a lab.

25 Nov 2014: VAT is a tax on consumer expenditure. It is charged on goods and services which fall within the scope of VAT. When deciding whether something attracts VAT we have to identify: If the transaction is within the scope of VAT; and If so, which rate of

25 Nov 2014: Standard rate sales Anything that doesn't fall into the categories of being outside the scope, exempt, zero-rate or reduced-rate is standard rated. It is not possible to produce a list of all standard rated items as it is any goods or services which

25 Nov 2014: When the University receives donations or contributions they are outside the scope of VAT as there is no supply. These types of income are where the contributor/donor gives the money for no return of goods or services from the University i.e. the

25 Nov 2014: Sometimes we will physically receive a cheque back from a supplier either as a result of a refund or a rebate/discount allowed and the following paragraphs explain what the correct VAT treatment should be.

25 Nov 2014: The University sometimes pays for supplies on behalf of other people where it is not contractually obliged to do so. However, the University will ask for these costs to be reimbursed by the third party.

25 Nov 2014: The University is registered for VAT and hence is as a "taxable person". Our VAT registration number is 823 8476 09. It is also an exempt charity. As an exempt charity it has no charity number. Anyone requesting the number should be advised that

25 Nov 2014: A recharge occurs when the initial supply of goods/services was between the supplier and the University. The University then recovers all or part of the costs from a third party. This recovery is a new supply by the University to the third party.

25 Nov 2014: 31 Salaries and Staff Appointments 31.1 All University employees shall have a properly authorised letter of appointment in the form approved by, or under, the authority of the Human Resources Committee. For the avoidance of doubt the term 'employees'

25 Nov 2014: 20 Bribery, Fraud and Irregularity 20.1 Heads of Department shall implement procedures as required under the University's policy against Bribery and Corruption, including to prevent Fraud.

25 Nov 2014: 25 New Income Generation or Trading Activity 25.1 Apart from core teaching, research and the organisation of conferences, when a new income-generating or trading activity is set up (whether in the UK or abroad), the Head of Department must consult

25 Nov 2014: 21 Taxation 21.1 Heads of Departments shall ensure that their Department accounts correctly for VAT and where appropriate corporation tax. Where there is any doubt as to the correct VAT or tax treatment of a transaction, the Taxation Section must be

25 Nov 2014: The University endeavours to conduct University Business in accordance with the Nolan Principles2 The Council is the principal executive body and policy making body of the University.

25 Nov 2014: 15 The Cambridge University Endowment Fund (CUEF) 15.1 The University's Chief Investment Officer is responsible for all CUEF investment management activities. The Chief Investment Officer appoints and monitors external investment managers.

25 Nov 2014: 6 Authority to Sign Contracts 6.1 Subject to Regulations 6.2, 6.3 and 18.4 Heads of Departments have authority to sign contracts in the course of the ordinary business of their Department in respect only of available funds for which they are

25 Nov 2014: Following the end of the Brexit Transition Period sales to customers in the EC are treated in a similar manner to those to customers in the rest of the world. Please see the Import Export Hub for current information.

25 Nov 2014: Search site. Finance Division. Appendices. Search. Some items on this website are restricted. University members are encouraged to log in using Raven to make the best use of the site:. 2024 University of Cambridge.

25 Nov 2014: For something to be potentially liable for VAT it has to be a supply of goods or services. The word supply is defined as providing something (goods or services) in return for payment. If there is a supply of goods or services it would normally be

25 Nov 2014: Be very careful when dealing with income that is described by any of the following headings; some of the terms are commonly interchanged and can mean different things to different people.

25 Nov 2014: The rules concerning sales to countries outside the EC are different depending on whether you are selling goods or services, and whether the recipient is in business or not. Please see the Import Export Hub for current information.

25 Nov 2014: Some products are always charged without VAT, namely: Books and e-books Human blood and organs Insurance Non-VAT registered suppliers Stamps/franking machine charges Travel tickets In addition, some purchases are usually charged without VAT to the

25 Nov 2014: Advertising sold to another charity is zero-rated as long as the charity you are selling to provides a certificate to claim zero-rating. The certificate should look something like the one shown at Appendix D and must be retained as evidence to

25 Nov 2014: Education provided by a university for payment is exempt from VAT. This is the main VAT exemption for income received by the University. 'Education' includes not only the traditional supplies of education such as educational provision to

25 Nov 2014: Any medical services provided by a medical doctor are exempt. This also applies to medical services provided by registered nurses and dentists. However, if a medical doctor provides a non-medical service this would be liable to VAT. This includes