Search

2 Apr 2015: Topics covered in this section are: Sources of funds for donations General Donations - source of funds EF** to EX** Specific Donations - source of funds H*** Specific Endowments

4 Sep 2015: The J Sources of Funds are used to account for non-research grants received from the Office for Students and Research England and other bodies for specific purposes, together with the associated expenditure, whether revenue expenditure or

17 Aug 2015: Consider if it is reasonable to obtain payment in advance of any income generating activities to remove the need for offering credit. Should you decide to trade on credit terms you must assess the associated credit risks.

2 Apr 2015: Donations are credited to a source of funds code in the ranges indicated in the below table and with an appropriate transaction code beginning LF**. The decision tree at Appendix A should be referred to for further guidance.

19 Mar 2015: This individual is usually paid for the job, quotes a fixed fee and he/she may well be able to complete the job ahead of schedule or at a lower cost

12 Aug 2015: Search site. Finance Division. Project Evaluation. Once the project has ended departments may wish to compare the actual costs incurred against the original application.

12 Aug 2015: travel, consumables, equipment. Direct costs. The most often used direct cost expenditure categories are:. ... PI costs. Estates costs. Indirect costs. Infrastructure technicians. University funded. Older awards will not have non-direct cost budget

12 Aug 2015: overspend) to the departmental research cost centre, with the ED source of funds, and a transaction code LZEG for excess income or AZZN/EZZN for excess expenditure.

31 Mar 2015: Payment Card Industry Data Security Standard (PCI DSS) is an auditable set of standards designed to ensure certain card data is stored securely by us and any third party which stores, transmits or processes such card data on our behalf.

31 Mar 2015: to transfer the cost, sale proceeds and accumulated depreciation to the disposal account. ... If gifting an item to a charity, ensure that they collect the item to minimise any additional costs.

4 Sep 2015: E and F. Expenditure. Non-pay costs including depreciation (FB). H and J.

11 Aug 2015: All external funding bodies (known as ‘sponsors’) have their own terms and conditions covering how funds should be applied for and administered when received. You should review these before applying.

4 Sep 2015: The indirect cost charge (ICC) or Trust Fund overheads is an overhead charged on pay costs met from most other non-Chest Sources of Funds. ... ICC is intended to recognise and recover part of the central and local infrastructure costs of non-Chest funded

7 Apr 2015: Accounts Receivable concerns income generated from sales for services rendered with the following steps being involved. Invoice - Raise sales invoice. Send to Customer - Invoice sent to Customer. Receipts - Income collected and receipted. Debt

4 Sep 2015: Cost Centre. 4. Identifies a specific activity or section within a department. ... Cost centre codes are, in the main, specific to a department.

4 Sep 2015: The P Source of Funds is used for funding received specifically or approved for buildings. The related expenditure should be entered via the Projects module in UFS. Normally this is only used by the Finance Division or Estates Division. Latest

12 Aug 2015: The Research Operations Office may request further information from departments to enable them to recover costs from sponsors, such as copy invoices or clarification of expenditure.

24 Mar 2015: Download the "What to do and when" pdf to see the flow chart

4 Sep 2015: Donation accounts can also be spread over multiple cost centres and even departments if appropriate. ... Should not be in deficit . • ICC overheads will normally be charged on any pay costs.

29 Jul 2015: When funds are received from a body external to the university, the following criteria are used to determine if those funds can be classed as a research grant or should be recorded as something else eg. a donation.

12 Aug 2015: Task 1, Other Costs). This prevents any virements across tasks or expenditure categories. ... staff costs. These controls can be set at either project or task level, as appropriate.

5 Aug 2015: If you are aware of a new supplier with outsourced accounts i.e. using a factoring company, it is essential that the Site Name is entered as Factor when setting up the supplier.

4 Sep 2015: Sources of financial information The Finance Division produces the following main sources of financial and management information based on General Ledger balances: at Department level monthly departmental summary reports at School / Group level

10 Aug 2015: Wed 21 Aug. Indirect Cost Contribution posted. Thu 1 Aug. Mon 2 Sep. ... Therefore, their costs need to be included in the 2023/24 financial year.

23 Jul 2015: Staff costs should consider the timings of known University-wide uplifts and any others where practical. ... Non-staff costs should be phased according to the best information available which may include patterns of actual expenditure in previous years.

12 Aug 2015: If there are overheads or non-direct costs the values posted are also checked and corrected if necessary.

23 Jul 2015: All institutions are required to monitor and control their expenditure to ensure that it is in line with available funds. This section gives guidance on the techniques required and reports available to enable interpretation of actual expenditure

10 Aug 2015: Final date for completion Action required Tue 24 Sep Institution Summary Reports will be issued electronically to institutions as follows: Date Interim 1 Fri 2 Aug Interim 2 Thu 22 Aug (following close of AP etc.) Interim 3 Tue 3 Sep

17 Aug 2015: Goods and/or services must not be provided on credit without a customer purchase order or the appropriate written equivalent contract. A customer purchase order provides written confirmation of the customer’s details (e.g., current address,

31 Mar 2015: University Council's Policy When financial internal controls are operating satisfactorily within a department the likelihood of theft or fraud is reduced, although it cannot be completely eliminated.

7 Apr 2015: At the year-end the Finance Division will ensure that unspent balances on specific endowments and specific donations will be rolled forward and will be available for spending in the following financial year.

2 Apr 2015: Topics covered in this section are: Consultation with CUDAR re solicitation of donors Power to accept donations under £100,000 Decision to accept restricted donations Receipt of donations Availability of funds Classification of donations

2 Apr 2015: Careful consideration should be given before accepting gifts of works of arts or books as there are often hidden costs to a department associated such as:. ... Once credited to the appropriate cost centres these funds may be invested in accordance with

2 Apr 2015: As indicated previously, donations should wherever possible be directed to the Development and Alumni Relations office (CUDAR).

7 Apr 2015: Occasionally a permanent unspent balance will arise on a specific donation/endowment account, where further spending in accordance with the donor's conditions is not possible.

7 Apr 2015: Review credit card statements to supporting receipts/vouchers and journal expenditure from the department suspense account to relevant cost centre.

2 Apr 2015: Our coding and classification of donations supports the proper management of the relevant funds in accordance with the donors' wishes.

24 Mar 2015: Please note that this information is only applicable to those Diplomas administered by the Student Registry: the Diplomas in Economics, International Law and Legal Studies.

7 Apr 2015: At the outset arrangements must be established to enable reports to be provided to each donor in line with their requirements. The Development Office provides guidance and details of University procedures on reporting to donors within 'Procedures

23 Jul 2015: Permanent Capital, recorded on cost centre ZZYA, cannot be spent. Spendable Capital, recorded on cost centre ZZYB, can be spent and can thus be used to supplement income earned in a ... Is planned expenditure permitted by trust fund? Calculate the cost

12 Aug 2015: Time limits Submission of Starting Certificates provides official notification to the sponsor of the start date. Not all sponsors require starting certificates. Each of the relevant sponsors has its own time limits within which the grant must be

2 Apr 2015: All five sources of funds noted in section Sources of Funds for Donations are eligible for investment in the CUEF Fund and / or the Deposit Account, thus enabling unspent balances to earn investment income as expected.

19 Mar 2015: In the case of the latter, PAYE and NICs will need to be deducted (note that if NICs are due then there is an additional cost to the University as Employers’

4 Sep 2015: This is identified for each trust fund on the system by the cost centre ZZYA. ... K. Cannot spend against ‘Permanent Capital’ – Cost Centre ZZYA. For more information see Trust Funds – FPM Chapter 13.

2 Apr 2015: Donations are received and donation accounts are set up on the understanding that the monies are charitable funds which belong to the University, not to an individual . While the Head of Institution may place funds at the disposal of an individual,

2 Apr 2015: A specific donation is one in respect of which the donor has specified restrictions or conditions limiting the way in which the funds can be spent.

23 Jul 2015: Schools and other University Institutions are expected to produce strategic plans. These plans set medium- to long-term priorities and explain how they are to be implemented. The strategic plans are accompanied by detailed financial forecasts.

31 Mar 2015: cost of storage. The guidance below is not intended to be a comprehensive list of all the financial documents held in a department and does not imply that all other documentation

4 Sep 2015: This is simply a spare field in case we decide to expand the accounting code structure at some point in the future. For the present this is always going to be 0000 (four zeros). Latest version 01 May 2024

20 Mar 2015: Account codes for placing money on deposit. Department. Cost Centre. Source of Funds. ... Transaction code. Debit. Your Dept Code. Your Dept Cost centre. Your Dept source of funds.