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  2. Foreign Exchange (FX) Management for Research Policy | Finance…

    https://www.finance.admin.cam.ac.uk/policy-and-procedures/financial-policies/foreign-exchange-fx-management-research-policy
    20 Mar 2015: A policy on the management of foreign currency research income was implemented with effect from 1 August 2009, following collaboration between the Research Office and the Finance Division.
  3. Research Funding | Finance Division

    https://www.finance.admin.cam.ac.uk/policy-and-procedures/financial-procedures/chapter-19-research-grants/research-funding-0
    29 Jul 2015: Pre-Award Services The Research Operations Office (ROO) are responsible for assisting departmental administrative and academic staff to understand the processes and requirements associated with research grants and contracts.
  4. Considerations Before External Sales are Made | Finance Division

    https://www.finance.admin.cam.ac.uk/policy-and-procedures/financial-procedures/chapter-8a-external-trading-and-credit-control-0
    6 Aug 2015: Has the activity been realistically assessed in terms of the likely levels of income versus the costs?
  5. Co-ordinating | Research Operations Office

    https://www.research-operations.admin.cam.ac.uk/research-contracts/introduction-contracts/why-research-contracts-are-important/co-ordinating
    16 Apr 2015: Coordinating research contracts The Contracts Team co-ordinates the whole transaction for the University by identifying the issues involved as well as identifying the specific steps or tasks necessary to resolve these and to close the contracts deal
  6. Equipment Sharing | Research Operations Office

    https://www.research-operations.admin.cam.ac.uk/policies/equipment-sharing
    19 Mar 2015: Background The Research Councils expect there to be efficiencies in the use of equipment: Universities must now check if there is an opportunity to share equipment with internal departments and other institutions prior to submission of grant
  7. Open Data | Research Operations Office

    https://www.research-operations.admin.cam.ac.uk/policies/open-data
    4 Jun 2015: Research data sharing There is an increased emphasis on managing and sharing data produced in research. The general expectation is that publicly funded research data are a public good, and should be made openly available with as few restrictions as
  8. Trust Fund Income | Finance Division

    https://www.finance.admin.cam.ac.uk/policy-and-procedures/financial-procedures/chapter-13-trust-funds/trust-fund-income
    1 Apr 2015: The capital of a trust fund, (both permanent and spendable) is invested and then the income generated from these investments is used to provide the intended benefits of the trust.
  9. Managing Risk | Research Operations Office

    https://www.research-operations.admin.cam.ac.uk/research-contracts/introduction-contracts/why-research-contracts-are-important/managing-risk
    16 Apr 2015: A key part of our role is to conduct risk assessments to mitigate any possible risks involved in conducting the research and in agreeing specific contractual provisions. Risk Assessment includes What is the value/financial benefit? What is the
  10. Duty Relief | Finance Division

    https://www.finance.admin.cam.ac.uk/policy-and-procedures/financial-procedures/chapter-9-vat-and-other-taxes/duty-relief
    6 Aug 2015: When goods are bought into the UK a tax called 'duty' is normally charged on the value of the goods (normally the purchase price). The duty applicable is calculated as a percentage of the value of the goods, but the percentage varies depending on
  11. Employees National Insurance | Finance Division

    https://www.finance.admin.cam.ac.uk/payroll/employees-national-insurance
    19 Jan 2015: National Insurance (NI) thresholds Class 1 NICs Thresholds Figures to use 2024-25 Lower earnings limit (LEL) £123 per week £533 per month £6,396 per year Primary Threshold (PT) £242 per week £1,048 per month £12,570 per year Secondary
  12. Alerts for employees | Finance Division

    https://www.finance.admin.cam.ac.uk/payroll/alerts-employees
    26 Nov 2015: Current areas of concern Fraudulent HMRC e-mails Fraudulent e-mails are being circulated relating to Her Majesty's Revenue & Customs (HMRC). In all cases the e-mails state that a tax refund has been calculated for an individual and provides a link
  13. Budgetary planning | Finance Division

    https://www.finance.admin.cam.ac.uk/policy-and-procedures/financial-procedures/chapter-2-budgetary-planning-control/monitoring
    20 Mar 2015: This section explains how budgets are used within the University. It details those activities for which budgets are formally created and monitored in the University Finance System (UFS). It also provides guidance on the main issues that should be
  14. Introduction | Finance Division

    https://www.finance.admin.cam.ac.uk/policy-and-procedures/financial-procedures/chapter-2-budgetary-planning-control/introduction
    20 Mar 2015: The basic principle is to compare the cost of the planned activity to the expected income the activity will generate and establish whether there will be a surplus (income exceeds cost) ... or deficit (cost exceeds income) at the end of the period.
  15. EC Budgets & Payments | Research Operations Office

    https://www.research-operations.admin.cam.ac.uk/managing-research-projects/managing-ec-funding/fp7/ideas/ec-budgets-payments
    27 Feb 2015: When coding expenditure to the grant standard expenditure categories such as staff costs, travel and subsistence will apply. ... Overheads cannot be claimed on any subcontracting (e.g. audit costs). The EC will reimburse 100% of costs.
  16. Apply | Research Operations Office

    https://www.research-operations.admin.cam.ac.uk/finding-funding/apply
    14 Apr 2015: 5. At full application stage, the Research Operations Office (ROO) will need to check the proposal to ensure costs have been calculated correctly.
  17. Land and Buildings | Finance Division

    https://www.finance.admin.cam.ac.uk/policy-and-procedures/financial-procedures/chapter-16-fixed-assets/land-and-buildings
    31 Mar 2015: Overview The usual means of incurring and managing the expenditure on land and buildings is through Estate Management (EM) because of the complexities of building projects.
  18. The Application Process | Finance Division

    https://www.finance.admin.cam.ac.uk/policy-and-procedures/financial-procedures/chapter-19-research-grants/application-process
    11 Aug 2015: Each application for funding must be authorised by the Head of Department/ Institution or their nominated deputy (see delegated authority process) prior to the application being sent to their School Team within the Research Operations Office to
  19. UFS Grants Module | Finance Division

    https://www.finance.admin.cam.ac.uk/policy-and-procedures/financial-procedures/chapter-19-research-grants/ufs-grants-module
    29 Jul 2015: Post-Award a grant will be set up in UFS where an application is successful and the sponsor has notified the Research Operations Office.
  20. Veteran affairs benefits | Cambridge students

    https://www.cambridgestudents.cam.ac.uk/fees-and-funding/funding/student-loans/us-loans/veteran-affairs-benefits
    21 Apr 2015: ECONOMIC RESEARCH - MPHIL. ECONOMICS - BA. ED CRITICAL APPROACH TO CHILD LIT-MPHIL.
  21. Investigator Responsibilities | Research Operations Office

    https://www.research-operations.admin.cam.ac.uk/conflict-interest-us-regulation/regulation-us-funded-research/key-staff-involved/investigator
    24 Mar 2015: Each Investigator must disclose to his or her Head of Department any Significant Financial Interests (and those of his/her spouse and dependent children) that reasonably appear to be related to the Investigator's Institutional Responsibilities.
  22. Practical Experience and Mentors | Finance Division

    https://www.finance.admin.cam.ac.uk/training-and-development/professional-qualification/acca/practical-experience-and-mentors
    6 Feb 2015: Practical Experience Requirements (PER) Becoming an ACCA-qualified accountant does not just involve passing your exams and the professional ethics module, you also need to complete our Practical Experience Requirement (PER). PER provides a structure
  23. Managing Your Grant | Finance Division

    https://www.finance.admin.cam.ac.uk/policy-and-procedures/financial-procedures/chapter-19-research-grants/managing-your-grant
    12 Aug 2015: Departments are responsible for ensuring that all expenditure charged to a grant complies with sponsors’ terms and conditions.
  24. Month end | Finance Division

    https://www.finance.admin.cam.ac.uk/policy-and-procedures/financial-procedures/chapter-6-non-pay-expenditure/month-end
    5 Aug 2015: It is best practice for departments to reconcile suppliers’ statements each month to ensure that they have recorded all invoices and credit notes taken. This process should be done regularly to ensure that operating results provide a true
  25. Audit overview | Research Operations Office

    https://www.research-operations.admin.cam.ac.uk/managing-research-projects/audit-overview
    10 Jul 2015: Search site. Research Operations Office. Audit overview. Audits. All major funders expect recipient institutions of research funding to provide assurance that public funds are spent efficiently and in a cost-effective
  26. Grants | Finance Division

    https://www.finance.admin.cam.ac.uk/policy-and-procedures/financial-procedures/chapter-10-month-end-guidance/grants
    7 Apr 2015: The Grants Module records expenditure and income for the University's research grants and contracts. Research grants are governed primarily by the length of the grant rather than accounting periods (months), and therefore departments will need to be
  27. Management of Trust Funds | Finance Division

    https://www.finance.admin.cam.ac.uk/policy-and-procedures/financial-procedures/chapter-13-trust-funds/management-trust-funds
    1 Apr 2015: The Financial Regulations specify that it is the Head of Department's responsibility to ensure that all trust funds are maintained in credit. See also the guidance for Trust Fund Managers
  28. Foreign currency transactions | Finance Division

    https://www.finance.admin.cam.ac.uk/policy-and-procedures/financial-procedures/chapter-6-non-pay-expenditure/foreign-currency
    5 Aug 2015: International Payment Orders (IPO) are the normal method used by the University to transfer funds to individuals and organizations with non-UK bank accounts. They can also be used as a method for paying foreign currency to a UK account.
  29. Introduction | Finance Division

    https://www.finance.admin.cam.ac.uk/policy-and-procedures/financial-procedures/chapter-8b-internal-trading/introduction
    7 Apr 2015: Each internal customer has a two-letter 'department code' which in most instances coincides with the two letters at the beginning of their departmental cost centres. ... For example: Temporary Employment Services (TES) of Personnel Division has its own
  30. Credit card procedures | Finance Division

    https://www.finance.admin.cam.ac.uk/policy-and-procedures/financial-procedures/chapter-6-non-pay-expenditure/credit-card-procedures
    5 Aug 2015: Purpose of credit cards The University issues company credit cards to its employees where it is deemed the only effective method of payment in the proper performance of duties. Heads of Institution are responsible for ensuring that the cards are
  31. Trust Fund Expenditure | Finance Division

    https://www.finance.admin.cam.ac.uk/policy-and-procedures/financial-procedures/chapter-13-trust-funds/trust-fund-expenditure
    1 Apr 2015: Payment Procedures In general, payments from trust funds will be made by the departmental accounts team unless the trust fund is held centrally, in which case the payment requests should be sent to the Trust Funds Assistant in the Finance Division
  32. Monitoring and Controlling Budgets | Finance Division

    https://www.finance.admin.cam.ac.uk/policy-and-procedures/financial-procedures/chapter-2-budgetary-planning-control/monitoring-and
    23 Jul 2015: All institutions are required to regularly monitor actual activity to planned activity and control their expenditure to ensure that it is in line with available funds. If required, appropriate corrective action should be taken to resolve significant
  33. Research Grant cost centres | Finance Division

    https://www.finance.admin.cam.ac.uk/policy-and-procedures/financial-procedures/chapter-19-research-grants/reflection-grants-general-0
    12 Aug 2015: The standard cost centre for this is AG, the first two letters being the department code. ... This may vary in departments where more than one cost centre is used.
  34. Staff costs | Finance Division

    https://www.finance.admin.cam.ac.uk/policy-and-procedures/financial-procedures/chapter-19-research-grants/managing-your-grant/staff
    12 Aug 2015: Search site. Finance Division. Staff costs. Staff costs are imported into the Grants module monthly. ... Where Staff costs have been incorrectly coded they can be transferred using the Tools/Transfer function in the Expenditure enquiry screen.
  35. Investment in the Deposit Account | Finance Division

    https://www.finance.admin.cam.ac.uk/policy-and-procedures/financial-procedures/chapter-12-investments/investment-deposit-account
    20 Mar 2015: What is the Deposit Account The deposit account is a University wide facility that allows departments with surpluses (on a variety of eligible sources of funds) to invest those funds.
  36. University procedure | Finance Division

    https://www.finance.admin.cam.ac.uk/policy-and-procedures/financial-procedures/chapter-5a-employment-status/university-procedure
    19 Mar 2015: Obtaining clearance from the Tax Team The engagement and payment for services where the engaging department does not propose to make payment through payroll must be cleared by the Tax Team.
  37. Contact us | Finance Division

    https://www.finance.admin.cam.ac.uk/systems/reporting/contact-us
    2 Nov 2015: Please contact for technical issues accessing either the catalogue, Cognos or UFS or, running the reports themselves ufsenquiries@admin.cam.ac.uk for new or requests for amendments to existing reports FSG.System.Support@admin.cam.ac.uk
  38. Non-pay costs (E) | Finance Division

    https://www.finance.admin.cam.ac.uk/policy-and-procedures/financial-procedures/chapter-3-chart-accounts/section-3-transaction-code/non
    4 Sep 2015: Search site. Finance Division. Non-pay costs (E). The codes most used in departmental transaction processing are those beginning E (for non-pay expenditure).
  39. Conflict of Interest for US Funded Research | Research Operations…

    https://www.research-operations.admin.cam.ac.uk/policies/conflict-interest-us-funded-research
    24 Mar 2015: The University of Cambridge has developed a policy for the management of Financial Conflict of Interests (FCOI) for anyone applying or receiving research funding from US-based research organisations.
  40. Training documentation and FAQs | Finance Division

    https://www.finance.admin.cam.ac.uk/training-documentation-and-faqs
    18 Aug 2015: Search site. Finance Division. Training documentation and FAQs. Submitted by Helen Bailey on Tue, 18/08/2015 - 11:23. Link:. Search. Some items on this website are restricted. University members are encouraged to log in using Raven to make the best
  41. Income Tax allowances | Finance Division

    https://www.finance.admin.cam.ac.uk/payroll/income-tax-allowances
    19 Jan 2015: Income Tax allowances 2020/21 2021/22 2022/23 2023/24 2024/25 Personal Allowance - those born after 5 April 1948 £12,500 £12,570 £12,570 £12,570 £12,570 - those born between 6 April 1938 and 5 April 1948 - - - - - - those born before 6 April
  42. Tax rates and bands | Finance Division

    https://www.finance.admin.cam.ac.uk/payroll/tax-rates-and-bands
    19 Jan 2015: The 2024-25 tax rates are: UK-wide tax allowances (UK) Basic rate 20% on annual earnings above the PAYE threshold and up to £37,700 Higher rate 40% over £37,701 to £125,140 Additional rate 45% over £125,140 and above Rates for Scotland (S Prefix)
  43. EC Budgets & Payments | Research Operations Office

    https://www.research-operations.admin.cam.ac.uk/managing-research-projects/managing-ec-funding/fp7/co-operation/ec-budgets-payments
    27 Feb 2015: Please see the below FP7 Cost Categories document explaining this issue and providing examples of which types of costs should be charged under which activity type. ... fp7_collaborative_project_cost_categories.pdf (384.51 KB). Assistant Director, EU &
  44. The Tax Team | Finance Division

    https://www.finance.admin.cam.ac.uk/staff-and-departmental-services/tax-team
    6 Feb 2015: The Tax Team is responsible for ensuring that the University pays the right amount of tax. To do this, we make sure that we pay tax when it is properly due, but also make sure that we claim any reliefs that are available to us as a charity or
  45. Introduction to Contracts | Research Operations Office

    https://www.research-operations.admin.cam.ac.uk/research-contracts/introduction-contracts
    24 Mar 2015: The Contracts Team of the Research Operations Office (ROO) is responsible for all contracts related to research with a wide range of external organisations and for authorizing all research contracts for collaborative research within the University.
  46. New international employees | Finance Division

    https://www.finance.admin.cam.ac.uk/payroll/new-international-employees
    19 Jan 2015: All foreign staff commencing employment must complete a Starter Checklist form, which should be sent to the Payroll Section. Download the Starter Checklist here. This form is designed to be completed online. Please ensure you complete both the
  47. Research Data Management | Research Operations Office

    https://www.research-operations.admin.cam.ac.uk/policies/research-data-management
    16 Jul 2015: There is an increased emphasis on managing and sharing data produced in research. Many of the research funders supporting work at the University of Cambridge require that research data are openly available with as few restrictions as possible.
  48. Acquisition of equipment | Finance Division

    https://www.finance.admin.cam.ac.uk/policy-and-procedures/financial-procedures/chapter-16-fixed-assets/equipment/acquisition-equipment
    31 Mar 2015: Any non-recoverable VAT (NB. only the net cost has the 'track as asset' box ticked. ... This grant will then be written off over the same period as the asset cost.
  49. G Sources of Funds: self-supporting activities | Finance Division

    https://www.finance.admin.cam.ac.uk/policy-and-procedures/financial-procedures/chapter-3-chart-accounts/section-2-source-funds-4
    4 Sep 2015: They should be self-funding in that they cover all their related costs. ... Thus, an overriding principle is that the full costs of an activity should be matched against the income received.
  50. Financial procedures - employee expenses | Finance Division

    https://www.finance.admin.cam.ac.uk/policy-and-procedures/financial-procedures/financial-procedures-employee-expenses
    26 Oct 2015: These pages set out procedures and provide additional information for claimants, approvers, department administrators and finance staff in interpreting the policy. The policy and its annex must be referenced for context.
  51. Charitable Status | Finance Division

    https://www.finance.admin.cam.ac.uk/policy-and-procedures/financial-procedures/chapter-8a-external-trading-and-credit-control-0-0
    17 Aug 2015: No income generating activity should put the University’s charitable status at risk. Institutions must consider whether any new income-raising venture falls within the University’s core charitable activity.

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