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Expense Claims | Finance Division
https://www.finance.admin.cam.ac.uk/policy-and-procedures/financial-procedures/chapter-9-vat-and-other-taxes/typical-purchases-uk-225 Nov 2014: Employee's expenses claims are usually processed as 'No UK VAT' and the VAT not separately identified. There are two exceptions to this. Where the supply is for a high VAT value and the invoice from the supplier is made out to the University. -
Goods to business and individuals in the EC | Finance Division
https://www.finance.admin.cam.ac.uk/policy-and-procedures/financial-procedures/chapter-9-vat-and-other-taxes/sales-members-ec/goods25 Nov 2014: From 1 Jan 2021 Following the end of the Brexit Transition Period sales to customers in the EC are treated in a similar manner to those to customers in the rest of the world. Please see the Import Export Hub for current information. -
How VAT works in the University | Finance Division
https://www.finance.admin.cam.ac.uk/policy-and-procedures/financial-procedures/chapter-9-vat-and-other-taxes/how-vat-works-university25 Nov 2014: The University is registered for VAT and hence is as a "taxable person". Our VAT registration number is 823 8476 09. It is also an exempt charity. As an exempt charity it has no charity number. Anyone requesting the number should be advised that -
Other sales | Finance Division
https://www.finance.admin.cam.ac.uk/policy-and-procedures/financial-procedures/chapter-9-vat-and-other-taxes/salesincome-uk/other-sales25 Nov 2014: Standard rate sales Anything that doesn't fall into the categories of being outside the scope, exempt, zero-rate or reduced-rate is standard rated. It is not possible to produce a list of all standard rated items as it is any goods or services which -
Sales of services to non-EC individuals | Finance Division
https://www.finance.admin.cam.ac.uk/policy-and-procedures/financial-procedures/chapter-9-vat-and-other-taxes/sales-rest-world/sales-025 Nov 2014: Where services are supplied to individuals outside the EC the following type of sales will be zero-rated, and the VAT code 'RS - Services to ROW' should be used when raising an invoice on UFS. -
Services to individuals in the EC | Finance Division
https://www.finance.admin.cam.ac.uk/policy-and-procedures/financial-procedures/chapter-9-vat-and-other-taxes/sales-members-ec/services-025 Nov 2014: From 1 Jan 2021 Following the end of the Brexit Transition Period sales to customers in the EC are treated in a similar manner to those to customers in the rest of the world. Please see the Import Export Hub for current information. -
Grants | Finance Division
https://www.finance.admin.cam.ac.uk/policy-and-procedures/financial-procedures/chapter-9-vat-and-other-taxes/common-errors-treatment-v-125 Nov 2014: When the University receives income from a sponsor for research the money should be allocated to a specific research grant and routed through the Research Operations Office. Income in relation to other types of grants may be paid direct into a -
G. Bribery and Fraud | Finance Division
https://www.finance.admin.cam.ac.uk/policy-and-procedures/financial-regulations/g-bribery-and-fraud25 Nov 2014: 20 Bribery, Fraud and Irregularity 20.1 Heads of Department shall implement procedures as required under the University's policy against Bribery and Corruption, including to prevent Fraud. -
Bench Fees | Finance Division
https://www.finance.admin.cam.ac.uk/policy-and-procedures/financial-procedures/chapter-9-vat-and-other-taxes/common-errors-treatment-v-525 Nov 2014: An area that often causes confusion is bench fees. These are payments made to the University for use of the facilities which may include the use of consumables within a lab. -
Donations and Contributions | Finance Division
https://www.finance.admin.cam.ac.uk/policy-and-procedures/financial-procedures/chapter-9-vat-and-other-taxes/common-errors-treatment-v-025 Nov 2014: When the University receives donations or contributions they are outside the scope of VAT as there is no supply. These types of income are where the contributor/donor gives the money for no return of goods or services from the University i.e. the -
Refunds (money received from suppliers) | Finance Division
https://www.finance.admin.cam.ac.uk/policy-and-procedures/financial-procedures/chapter-9-vat-and-other-taxes/common-errors-treatment-v-425 Nov 2014: Sometimes we will physically receive a cheque back from a supplier either as a result of a refund or a rebate/discount allowed and the following paragraphs explain what the correct VAT treatment should be. -
Reimbursements | Finance Division
https://www.finance.admin.cam.ac.uk/policy-and-procedures/financial-procedures/chapter-9-vat-and-other-taxes/common-errors-treatment-v-325 Nov 2014: The University sometimes pays for supplies on behalf of other people where it is not contractually obliged to do so. However, the University will ask for these costs to be reimbursed by the third party. -
Recharges | Finance Division
https://www.finance.admin.cam.ac.uk/policy-and-procedures/financial-procedures/chapter-9-vat-and-other-taxes/common-errors-treatment-v-225 Nov 2014: A recharge occurs when the initial supply of goods/services was between the supplier and the University. The University then recovers all or part of the costs from a third party. This recovery is a new supply by the University to the third party. -
Research Operations Office Bulletin - Issue: 125 | Research…
https://www.research-operations.admin.cam.ac.uk/about-us/bulletin/research-operations-office-bulletin-issue-12512 Dec 2014: Prerequisite: Must have attended a Full Economic Costing (fEC) / Income Allocation Policy (IAP) Seminar during the last 3 years. -
Spending and Monitoring Funds | Research Operations Office
https://www.research-operations.admin.cam.ac.uk/managing-research-projects/research-projects-start-end/spending-and-monitoring-funds31 Jul 2014: Monitoring Expenditure Part of the Financial Procedures state that the Principal Investigator (PI) and the Departmental Administrator (DA) monitor spending against budget on a monthly basis and need to provide evidence of this to ensure that there -
L. Authority | Finance Division
https://www.finance.admin.cam.ac.uk/policy-and-procedures/financial-regulations/l-authority25 Nov 2014: 34 Council Delegations and Directions 34.1 The Council hereby gives all delegations and directions contemplated by these Regulations. -
Research Operations Office Bulletin - Issue: 102 | Research…
https://www.research-operations.admin.cam.ac.uk/about-us/bulletin/research-operations-office-bulletin-issue-10231 Mar 2014: Search site. Research Operations Office. Research Operations Office Bulletin - Issue: 102. Published on 31 March 2014. Further to the update on the CUFS downtime. Please could all departments ensure that all transactions are complete for any grants -
I. Commercial Activity | Finance Division
https://www.finance.admin.cam.ac.uk/policy-and-procedures/financial-regulations/i-commercial-activity25 Nov 2014: 25 New Income Generation or Trading Activity 25.1 Apart from core teaching, research and the organisation of conferences, when a new income-generating or trading activity is set up (whether in the UK or abroad), the Head of Department must consult -
Research Operations Office Bulletin - Issue: 103 | Research…
https://www.research-operations.admin.cam.ac.uk/about-us/bulletin/research-operations-office-bulletin-issue-10331 Mar 2014: Search site. Research Operations Office. Research Operations Office Bulletin - Issue: 103. Published on 31 March 2014. Further to the update on the CUFS downtime. Please could all departments ensure that all transactions are completed by close of -
M. Explanatory Note | Finance Division
https://www.finance.admin.cam.ac.uk/policy-and-procedures/financial-regulations/m-explanatory-note25 Nov 2014: The University endeavours to conduct University Business in accordance with the Nolan Principles2 The Council is the principal executive body and policy making body of the University. -
Research Operations Office Bulletin - Issue: 111 | Research…
https://www.research-operations.admin.cam.ac.uk/about-us/bulletin/research-operations-office-bulletin-issue-11130 Jun 2014: Search site. Research Operations Office. Research Operations Office Bulletin - Issue: 111. Published on 30 June 2014. Cambridge will be hosting the start of stage three of the Tour de France on Monday 7 July which will result in road closures for -
Research Operations Office Bulletin - Issue: 114 | Research…
https://www.research-operations.admin.cam.ac.uk/about-us/bulletin/research-operations-office-bulletin-issue-11425 Jul 2014: Search site. Research Operations Office. Research Operations Office Bulletin - Issue: 114. Published on 25 July 2014. As stated in previous Research Office bulletins, this is a reminder that pFACT will not be available after 31st July 2014. Please -
H. Corporate Requirements | Finance Division
https://www.finance.admin.cam.ac.uk/policy-and-procedures/financial-regulations/h-corporate-requirements25 Nov 2014: 21 Taxation 21.1 Heads of Departments shall ensure that their Department accounts correctly for VAT and where appropriate corporation tax. Where there is any doubt as to the correct VAT or tax treatment of a transaction, the Taxation Section must be -
Research Operations Office Bulletin - Issue: 101 | Research…
https://www.research-operations.admin.cam.ac.uk/about-us/bulletin/research-operations-office-bulletin-issue-10121 Mar 2014: Search site. Research Operations Office. Research Operations Office Bulletin - Issue: 101. Published on 21 March 2014. RGUG is a forum led by the Research Operations Office (ROO) where research grant administration issues and developments are -
E. Investment and Borrowing | Finance Division
https://www.finance.admin.cam.ac.uk/policy-and-procedures/financial-regulations/e-investment-and-borrowing25 Nov 2014: 15 The Cambridge University Endowment Fund (CUEF) 15.1 The University's Chief Investment Officer is responsible for all CUEF investment management activities. The Chief Investment Officer appoints and monitors external investment managers. -
Research Operations Office Bulletin - Issue: 107 | Research…
https://www.research-operations.admin.cam.ac.uk/about-us/bulletin/research-operations-office-bulletin-issue-10712 May 2014: Search site. Research Operations Office. Research Operations Office Bulletin - Issue: 107. Published on 12 May 2014. This is a reminder that Government taxes such as VAT, custom duties and any other tax levied either domestically or internationally -
Research Operations Office Bulletin - Issue: 115 | Research…
https://www.research-operations.admin.cam.ac.uk/about-us/bulletin/research-operations-office-bulletin-issue-1158 Aug 2014: Search site. Research Operations Office. Research Operations Office Bulletin - Issue: 115. Published on 8 August 2014. The Research Operations Office (ROO) will be running a workshop on De-Mystifying Audits on Friday 12 September, 9:30am – 11:30am -
Research Operations Office Bulletin - Issue: 98 | Research Operations …
https://www.research-operations.admin.cam.ac.uk/about-us/bulletin/research-operations-office-bulletin-issue-987 Feb 2014: Search site. Research Operations Office. Research Operations Office Bulletin - Issue: 98. Published on 7 February 2014. The Wellcome Trust support research into all aspects of biomedical science, including the social and ethical aspects of -
C. Contract Execution and Commencement | Finance Division
https://www.finance.admin.cam.ac.uk/policy-and-procedures/financial-regulations/c-contract-execution-and-commencement25 Nov 2014: 6 Authority to Sign Contracts 6.1 Subject to Regulations 6.2, 6.3 and 18.4 Heads of Departments have authority to sign contracts in the course of the ordinary business of their Department in respect only of available funds for which they are -
Research Operations Office Bulletin - Issue: 104 | Research…
https://www.research-operations.admin.cam.ac.uk/about-us/bulletin/research-operations-office-bulletin-issue-1044 Apr 2014: Search site. Research Operations Office. Research Operations Office Bulletin - Issue: 104. Published on 4 April 2014. RCUK has recently announced the outcomes of a project aimed at enabling all seven Research Councils to implement a harmonised -
Research Operations Office Bulletin - Issue: 106 | Research…
https://www.research-operations.admin.cam.ac.uk/about-us/bulletin/research-operations-office-bulletin-issue-10625 Apr 2014: Search site. Research Operations Office. Research Operations Office Bulletin - Issue: 106. Published on 25 April 2014. University Information Services (UIS) has recently released a new application for Principal Investigators (PIs) and their -
Research Operations Office Bulletin - Issue: 105 | Research…
https://www.research-operations.admin.cam.ac.uk/about-us/bulletin/research-operations-office-bulletin-issue-10511 Apr 2014: Search site. Research Operations Office. Research Operations Office Bulletin - Issue: 105. Published on 11 April 2014. The UK Research Office are holding information and proposal writing events aiming to provide participants with a better -
Sales/Income in the UK | Finance Division
https://www.finance.admin.cam.ac.uk/policy-and-procedures/financial-procedures/chapter-9-vat-and-other-taxes/salesincome-uk25 Nov 2014: For something to be potentially liable for VAT it has to be a supply of goods or services. The word supply is defined as providing something (goods or services) in return for payment. If there is a supply of goods or services it would normally be -
Research Operations Office Bulletin - Issue: 113 | Research…
https://www.research-operations.admin.cam.ac.uk/about-us/bulletin/research-operations-office-bulletin-issue-11318 Jul 2014: Search site. Research Operations Office. Research Operations Office Bulletin - Issue: 113. Published on 18 July 2014. As you may be aware, HEFCE have recently announced a new policy for open access in relation to future research assessments. This -
Sales to members of the EC | Finance Division
https://www.finance.admin.cam.ac.uk/policy-and-procedures/financial-procedures/chapter-9-vat-and-other-taxes/sales-members-ec25 Nov 2014: Following the end of the Brexit Transition Period sales to customers in the EC are treated in a similar manner to those to customers in the rest of the world. Please see the Import Export Hub for current information. -
Research Operations Office Bulletin - Issue: 122 | Research…
https://www.research-operations.admin.cam.ac.uk/about-us/bulletin/research-operations-office-bulletin-issue-1227 Nov 2014: Search site. Research Operations Office. Research Operations Office Bulletin - Issue: 122. Published on 7 November 2014. Research Grants User Group (RGUG) is a forum led by the Research Operations Office where research grant administration issues -
Appendices | Finance Division
https://www.finance.admin.cam.ac.uk/policy-and-procedures/financial-procedures/chapter-9-vat-and-other-taxes/appendices25 Nov 2014: Search site. Finance Division. Appendices. Search. Some items on this website are restricted. University members are encouraged to log in using Raven to make the best use of the site:. 2024 University of Cambridge. -
Research Operations Office Bulletin - Issue: 116 | Research…
https://www.research-operations.admin.cam.ac.uk/about-us/bulletin/research-operations-office-bulletin-issue-11615 Aug 2014: Search site. Research Operations Office. Research Operations Office Bulletin - Issue: 116. Published on 15 August 2014. Please note the availability of the X5 costing and pricing application during the following periods -. • X5 will be vulnerable -
Research Operations Office Bulletin - Issue: 121 | Research…
https://www.research-operations.admin.cam.ac.uk/about-us/bulletin/research-operations-office-bulletin-issue-1214 Nov 2014: Search site. Research Operations Office. Research Operations Office Bulletin - Issue: 121. Published on 4 November 2014. Deadlines. All seven Research Councils - Deadline: 4pm 13 November 2014. Cancer Research UK - Deadline: 20 November 2014. -
Typical Purchases in the UK | Finance Division
https://www.finance.admin.cam.ac.uk/policy-and-procedures/financial-procedures/chapter-9-vat-and-other-taxes/typical-purchases-uk25 Nov 2014: Some products are always charged without VAT, namely: Books and e-books Human blood and organs Insurance Non-VAT registered suppliers Stamps/franking machine charges Travel tickets In addition, some purchases are usually charged without VAT to the -
Research Operations Office Bulletin - Issue: 95 | Research Operations …
https://www.research-operations.admin.cam.ac.uk/about-us/bulletin/research-operations-office-bulletin-issue-9510 Jan 2014: Search site. Research Operations Office. Research Operations Office Bulletin - Issue: 95. Published on 10 January 2014. As part of the Terms and Conditions of some of our research funders, they require evidence of an individual’s time worked on an -
Research Operations Office Bulletin - Issue: 126 | Research…
https://www.research-operations.admin.cam.ac.uk/about-us/bulletin/research-operations-office-bulletin-issue-12619 Dec 2014: Search site. Research Operations Office. Research Operations Office Bulletin - Issue: 126. Published on 19 December 2014. Grant holders of Parkinson’s UK will need to use Researchfish to enter outcomes data from their projects by the deadline of -
Common Errors in the treatment of VAT on income | Finance Division
https://www.finance.admin.cam.ac.uk/policy-and-procedures/financial-procedures/chapter-9-vat-and-other-taxes/common-errors-treatment-vat25 Nov 2014: Be very careful when dealing with income that is described by any of the following headings; some of the terms are commonly interchanged and can mean different things to different people. -
Research Operations Office Bulletin - Issue: 112 | Research…
https://www.research-operations.admin.cam.ac.uk/about-us/bulletin/research-operations-office-bulletin-issue-11211 Jul 2014: Search site. Research Operations Office. Research Operations Office Bulletin - Issue: 112. Published on 11 July 2014. The European Research Council (ERC) Advanced Grant scheme is aimed at senior academics from any discipline and is judged on -
Sales to customers outside the UK | Finance Division
https://www.finance.admin.cam.ac.uk/policy-and-procedures/financial-procedures/chapter-9-vat-and-other-taxes/sales-customers-outside-uk25 Nov 2014: The rules concerning sales to countries outside the EC are different depending on whether you are selling goods or services, and whether the recipient is in business or not. Please see the Import Export Hub for current information. -
Research Operations Office Bulletin - Issue: 119 | Research…
https://www.research-operations.admin.cam.ac.uk/about-us/bulletin/research-operations-office-bulletin-issue-11917 Oct 2014: Search site. Research Operations Office. Research Operations Office Bulletin - Issue: 119. Published on 17 October 2014. The Research Operations Office is embarking on a new round of our ROOTS (Research Operations Office Training Strategy) Tier 2 -
Research Operations Office Bulletin - Issue: 120 | Research…
https://www.research-operations.admin.cam.ac.uk/about-us/bulletin/research-operations-office-bulletin-issue-12030 Oct 2014: Search site. Research Operations Office. Research Operations Office Bulletin - Issue: 120. Published on 30 October 2014. There are a number of issues to draw to your attention following the extremely well attended ResearchFish workshops on Monday 20 -
Catering and Accommodation | Finance Division
https://www.finance.admin.cam.ac.uk/policy-and-procedures/financial-procedures/chapter-9-vat-and-other-taxes/typical-purchases-uk-625 Nov 2014: Catering (see definition at Food) and accommodation is exempt if it is provided by a College or another educational establishment to the University, and the University will use the supplies for an educational conference or teaching, and the -
Research Operations Office Bulletin - Issue: 123 | Research…
https://www.research-operations.admin.cam.ac.uk/about-us/bulletin/research-operations-office-bulletin-issue-12321 Nov 2014: Search site. Research Operations Office. Research Operations Office Bulletin - Issue: 123. Published on 21 November 2014. British Heart Foundation - deadline 1 Dec 2014. British Heart Foundation are using the following response codes for the 2014 -
Reduced-rate sales | Finance Division
https://www.finance.admin.cam.ac.uk/policy-and-procedures/financial-procedures/chapter-9-vat-and-other-taxes/salesincome-uk/reduced-rate25 Nov 2014: Domestic fuel or power Domestic fuel or power is supplied at the reduced rate of VAT. Reduced-rate VAT is a lower rate of VAT payable only on certain goods or services. The current rate for Reduced Rate VAT is 5%. Contraceptive products
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