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1 Aug 2023: Any deviations from the Expenses policy must adhere to the key principles and be authorised by the Head of Institution. A record of the extenuating circumstances must be kept for audit purposes.

6 Apr 2023: The costing and pricing tool X5, has been updated with the following - salary scales with the effective date of 1st February 2023 National Insurance rates For funders who pay the Apprenticeship levy, please use the file dated 06/04/2023 For funders

1 Aug 2023: Claims must be submitted via the Concur system approved by the Finance Division. Claims for out-of-pocket reimbursements, e.g., paid for using a personal payment card, must be submitted no later then 3 months from the date the expenditure was

7 Jul 2023: X5 was updated on 4th July 2023, with new fEC rates which are effective from 1st July 2023. The University has made an adjustment to the research charge-out rates following a review of the way central administration costs are classified, with the

10 Feb 2023: Edible Economics: A Hungry Economist Explains the World by Professor Ha-Joon Chang.

28 Jul 2023: Before undertaking any business travel, employees must consider whether the business purpose can be achieved without needing to travel. Virtual meetings can offer an efficient (in terms of both time and cost) and sustainable alternative to physical

9 Jun 2023: We have a number of job opportunities at the Research Office, further details can be found on our jobs page.

28 Jul 2023: All expenses must be incurred in accordance with the following five key principles. 1.

9 Jun 2023: UKRI has launched its first stakeholder perception survey to understand how it is perceived by its various communities. The survey aims to help UKRI address issues, tailor activities and measure progress as an organisation over the coming years. The

1 Aug 2023: In some circumstances, individuals may be permitted to incur and reclaim some business costs relating to them personally. Tax treatment of training, development and subscriptions This table forms part of the Employee Expenses policy.

10 Feb 2023: X5 has been updated with the new fEC, facility and inflation rates which are effective from 1st February 2023. The increase in rates was expected given current market conditions. Departmental and central expenditure has increased compared to last

1 Aug 2023: This section forms part of the Employee Expenses policy. Any deviations from the policy must adhere to the key principles and be authorised by the Head of Institution. Where appropriate, any claims must also align to the funder’s terms and

22 Sep 2023: The Latest EC News has been updated to include details on the association of the UK to the Horizon Europe Programme and implications on the open and forthcoming calls.

8 Aug 2023: This policy is owned by the Director of Finance on behalf of the Finance Committee. Heads of Institution are responsible for ensuring that all expense claims are in line with this policy, the Annex: How to apply the policy, and the related

28 Jul 2023: The provision of hospitality, especially that provided externally, must be for the benefit of the University. Examples of business benefit situations This section forms part of the Employee Expenses policy. Any deviations from the policy must adhere

17 Nov 2023: The Transforming Research Support (TRS) Programme will be introducing new grant management system Worktribe across the University using a phased approach from 2024 onwards. The School of Technology will be the first adopter. To support this, the

28 Apr 2023: The next Research Grants User Group (RGUG) will take place as a Teams meeting on Thursday 11th May at 11:15am. The agenda will include information about UKRI and Wellcome’s new funding platforms, an update on Trusted Research and Export Control as

10 Mar 2023: The online Public Consultation on the past, present and future of the European research and innovation programmes 2014-2027 called on research institutions, businesses and other organisations to reflect their views on the performance of the Horizon

17 Nov 2023: Due to the Christmas vacation the Research Operations Office (ROO) will close from 5pm on Friday 22 December 2023 and will re-open on Tuesday 2 January 2024. Therefore please be aware of the following deadlines and ensure that your researchers are

22 Sep 2023: An Organisational Spend Report (OSR) is submitted quarterly to the Wellcome Trust (WT) by the Research Operations Office (ROO) for the months of March, June, September and December. Before ROO submits the next OSR, please could Departments check and

10 Mar 2023: The UKRI Underwrite has been further extended and will now cover successful Horizon Europe applications submitted to calls with a final submission deadline date on or before 30th June 2023. This will be needed in the event that a grant agreement

19 Oct 2023: As outlined in the application process, it is occasionally necessary to implement a 7 working day internal deadline for particular calls.

3 Nov 2023: Due to the Christmas vacation the Research Operations Office (ROO) will close from 5pm on Friday 22 December 2023 and will re-open on Tuesday 2 January 2024. Therefore please be aware of the following deadlines and ensure that your researchers are

6 Oct 2023: The UK Government has published guidance on UK association to the Horizon Europe and Copernicus programmes. It is an explainer for applicants and grant holders which includes details about eligibility, consortia and timescales. Please read if you

28 Jul 2023: The first phase of work being delivered in the TRS Programme is the Grant Management Support (GMS) Project. This will include the launch of a new collaborative grant management platform called Worktribe which will replace the grant costing tool X5

9 Jun 2023: The UKRI Underwrite has been further extended to cover successful Horizon Europe applications submitted to calls with a final submission deadline date on or before 30th September 2023. Previously, the guarantee funding covered calls with a final

6 Oct 2023: The University Tax Office with the support of the Research Office is hosting an online VAT training session on research grants and contracts aimed at administrative staff in Departments. The session will be led by Angela Fearnside, Deputy Head of VAT

6 Oct 2023: Thank you to those who were able to attend the Research Grants User Group Meeting (RGUG) on 28th September 2023. We were delighted to have our first hybrid meeting and we will continue with this format in future. The recording and slides from the

10 Feb 2023: A revision has been made to allow the IHS on research grants for those directly incurred staff recruited to work 100% of their contracted time on the grant. Further details can be found in the guidance document RGC14 Status e) Directly Incurred. We

10 Mar 2023: The deadline for Principal Investigators to submit their research outcomes into Researchfish is Thursday 16th March at 4pm for most major funders including UKRI, CRUK, BHF and NIHR. Funders have made it clear that strike days will not be accepted as

17 Nov 2023: On 15 November 2023, the Council of the EU – representing 27 EU Member States – gave the green light to UK association to the Horizon Europe and Copernicus programmes from 1 January 2024 by approving the agreement in principle reached between

22 Sep 2023: At this webinar organised by Universities UK, Government and UKRI officials will provide an update on the announcement that the UK will become an Associated Country in the Horizon Europe and Copernicus programmes, with effect from 1 January 2024. To

24 Mar 2023: We have arranged for some online training sessions aimed at research support staff, finance staff and PIs who deal with expenditure on research grants. The sessions will be delivered by our internal auditors from Lees. Monday 27 March 9:30am -12noon

23 Jun 2023: The Marie Sklodowska-Curie Actions (MSCA) Postdoctoral Fellowships (PF) 2023 call is open and the cribsheet is available on the ROO website. As usual, the MSCA PF submissions to ROO are treated as ‘Small Applications’ in line with the standard

2 Mar 2023: Balance the seesaw of criticality. Test your strength against the infamous Prince Rupert drop.

7 Jul 2023: The European Commission has published an updated version of the Guide for Applicants for the Marie Skłodowska-Curie Actions (MSCA) Postdoctoral Fellowships 2023 call. Further details about the changes are available on the UKRO website. These

7 Jul 2023: An Organisational Spend Report (OSR) is submitted quarterly to the Wellcome Trust (WT) by the Research Operations Office (ROO) for the months of March, June, September and December. Before ROO submits the next OSR, please could Departments check and

27 Jan 2023: The next Research Grants User Group (RGUG) will take place on Thursday 23rd February at 11:15am as a Teams meeting. RGUG is led by the Research Operations Office and is a forum where research grant administration issues and developments are discussed

26 Jun 2023: Overnight accommodation should only be booked where the employee cannot reasonably be expected to make a return journey on the same day. Accommodation for absences of extended duration Where possible, regulated accommodation should be booked and

3 Nov 2023: All UK Research and Innovation (UKRI) grants with part funded Directly Incurred (DI) staff need to have timesheets for the entire lifetime of the grant. Timesheet records have always been a requirement of the Terms and Conditions. As of 1 July 2022,

1 Aug 2023: The Annex to this policy provides additional information for claimants, setting out details of expenses that are appropriate to incur whilst on University business. The Financial Procedures Manual, Chapter 5b, gives further information and possible

6 Oct 2023: Handbook MSCA-NET, the network of National Contact Points (NCPs) for the MSCA, has prepared an unofficial handbook for applicants to the MSCA Doctoral Networks (DN) 2023 call. The main aim of this handbook is supporting NCPs in assisting applicants,

8 Sep 2023: The European Research Council (ERC) is hosting a webinar on 20th September at 11:15am for potential applicants to learn more about the novelties of the ERC Work Programme for 2024. The webinar can be accessed directly on the ERC website and no prior

28 Jul 2023: When employees are travelling on business and are more than five miles from both their normal place of work and home, they are allowed to claim for the meals that they purchase for their own personal consumption (subject to the rates below), this is

24 Feb 2023: The Cambridge Libraries Survey is running until Friday 3 March. Give feedback on how you find accessing information, resources, help and training opportunities, as well as what you think about library spaces. Services provided by libraries include

1 Aug 2023: It is expected that, in most cases, business costs would be incurred by the institution as opposed to individual members of staff. This section details some of the main types of business expenses which may be incurred in exceptional circumstances,

1 Dec 2023: Elements will be unavailable from Thursday 14 December until Monday 18 December while it is upgraded to its latest version. It will not be possible to make open access, research data or doctoral theses deposits via Elements into the University

10 Feb 2023: The next Research Grants User Group (RGUG) meeting will take place on Thursday 23rd February at 11:15am. The agenda will include information about how the Joint Electronic Submissions system (Je-S) will transition over to The Funding Service,

6 Oct 2023: The EC is organising an online infoday on 18th October 2023 to inform (potential) applicants about topics included in the Cluster 2 'Culture, Creativity and Inclusive Societies' work programme for 2024. Further details and registration are available

7 Jul 2023: The European Cooperation in Science and Technology (COST) is an EU-funded programme which provides researchers and innovators with funding to set up interconnected, interdisciplinary and collaborative research networks in Europe and beyond. UKRO is