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Income transactions (L) | Finance Division
https://www.finance.admin.cam.ac.uk/policy-and-procedures/financial-procedures/chapter-3-chart-accounts/section-3-transaction-code-210 May 2024: As with the E transaction codes, the second letter of the income code clarifies the type of income, with the last two providing the detail. The table below lists the first two letters, column 1, followed by the description, column 2. -
Chapter 10 - Month-end guidance | Finance Division
https://www.finance.admin.cam.ac.uk/policy-and-procedures/financial-procedures/chapter-10-month-end-guidance7 Apr 2015: Download this chapter in PDF format Overview Month-end procedures are tasks performed every month (or period) prior to and following the closedown of the relevant CUFS modules (e.g. the General Ledger). -
Cancellations | Finance Division
https://www.finance.admin.cam.ac.uk/policy-and-procedures/financial-procedures/chapter-8a-external-trading-and-credit-control/making-1017 Apr 2024: The University’s Standard Terms and Conditions separately outline the charges that the buyer is liable to if they cancel the order for the goods and services before the goods are delivered or the services performed.9 9 STC, Clause 7.1 Latest -
Bank guarantee | Finance Division
https://www.finance.admin.cam.ac.uk/policy-and-procedures/financial-procedures/chapter-8a-external-trading-and-credit-control/pre-1116 Apr 2024: Normally used for the sale of goods and should be considered for UK sales over £10,000, and for non-UK sales over £5,000. The guarantee can stipulate specific terms and conditions. -
Plans to transform procurement and purchasing University-wide are…
https://www.finance.admin.cam.ac.uk/news/plans-transform-procurement-and-purchasing-university-wide-are-mobilising1 Dec 2020: The Strategic Procurement and Purchasing (SPP) project – which will enable the University to better buy its goods works and services, with improved frameworks and more user-friendly systems and processes – is currently planning its -
Cost Centre segment | Finance Division
https://www.finance.admin.cam.ac.uk/policy-and-procedures/financial-procedures/chapter-3-chart-accounts/section-1-overview/cost-centre4 Sep 2015: When a new Cost Centre is required, the departmental Secretary or Administrator should email the helpdesk at ufs_gl@admin.cam.ac.uk and give the following information:. -
Trading without credit terms | Finance Division
https://www.finance.admin.cam.ac.uk/policy-and-procedures/financial-procedures/chapter-8a-external-trading-and-credit-control/pre-1016 Apr 2024: Where using standard credit terms is not applicable, payment in advance is the recommended option. -
Chapter 5a - Employment Status (currently being updated) | Finance…
https://www.finance.admin.cam.ac.uk/policy-and-procedures/financial-procedures/chapter-5a-employment-status-currently-being-updated7 Sep 2022: This page is currently under review. In light of proposed changes to a number of the University’s systems and processes, we are currently updating this section of the FPM. -
Category Codes: K | Finance Division
https://www.finance.admin.cam.ac.uk/training/docs/ufs-codes/transaction-codes/category-codes-k9 Mar 2016: A B C D E F G H I J K L M N O P Q R S T U V W X Y Z Code Commodity KA CONTINUOUS STATIONERY, PRE-PRINTED, LISTING PAPER, LABELS ETC KAA FANFOLD PAPER KAB CONTINUOUS STATIONERY KAC LISTING PAPER KB PRINTER PURCHASE AND MAINTENANCE KBA B&W LASER -
Category Codes: C | Finance Division
https://www.finance.admin.cam.ac.uk/training/docs/ufs-codes/transaction-codes/category-codes-c9 Mar 2016: CAEI. WHITE WINES: NEW ZEALAND 75CL:. CAEJ. WHITE WINES: NEW ZEALAND 37.5CL:. -
Why choose CIMA? | Finance Division
https://www.finance.admin.cam.ac.uk/training-and-development/professional-qualification/cima/why-choose-cima6 Feb 2015: “CIMA is the world's largest professional body of management accountants. We offer the most relevant finance qualification for business.” http://www.cimaglobal.com/ By becoming a CIMA member you will join the world’s largest professional body -
Use of a third-party agency for debt recovery | Finance Division
https://www.finance.admin.cam.ac.uk/policy-and-procedures/financial-procedures/chapter-8a-external-trading-and-credit-control/debt/use17 Apr 2024: If every effort has been made to contact the customer, including a previous referral to the Credit Control team for support, the next step is to decide if an external debt collection agency is to be used. -
D. Income and Expenditure | Finance Division
https://www.finance.admin.cam.ac.uk/policy-and-procedures/financial-regulations/d-income-and-expenditure25 Nov 2014: 9 Accounting and Other Records 9.1 Heads of Department shall: maintain financial records as specified in Statutes and Ordinances; certify whether annual statements of account (which are distributed by the Finance Division) are true and fair and that -
Month-End Timetable | Finance Division
https://www.finance.admin.cam.ac.uk/policy-and-procedures/financial-procedures/chapter-10-month-end-guidance/month-end-timetable7 Apr 2015: Budgets will freeze on working day 3 at 4pm and open at 9am on working day 6. All other modules will close at 5pm on the stated days. -
Schedule 1 - Competition Procedures | Finance Division
https://www.finance.admin.cam.ac.uk/policy-and-procedures/financial-regulations/schedules/schedule-1-competition-procedures2 Jun 2015: Consult Schedule 2 for the meaning of all words beginning with a capital letter. In particular the contract value must be calculated per the definition of Total Value. -
Import FAQs: Values | Finance Division
https://www.finance.admin.cam.ac.uk/policy-and-procedures/brexit-transistion-guidelines/brexit-faqs/import-faqs-values2 Mar 2021: Search site. Finance Division. Import FAQs: Values. Q. What value should I include where the goods are not being sold? The customs value declared on the entry should reflect the true commercial value of the goods - this could be the price we paid -
Source of Funds segment | Finance Division
https://www.finance.admin.cam.ac.uk/policy-and-procedures/financial-procedures/chapter-3-chart-accounts/section-1-overview/source-funds4 Sep 2015: X. Associated bodies. Z. Depreciation (central use only). If a new Source of Funds code is required, the departmental Secretary or Administrator should email a request to the helpdesk at -
Chapter 2 - Budgetary Planning & Control | Finance Division
https://www.finance.admin.cam.ac.uk/policy-and-procedures/financial-procedures/chapter-2-budgetary-planning-control20 Mar 2015: As the new finance system is brought in through the Financial Transformation Programme, this chapter of the Financial Procedures Manual will see significant changes. -
Why choose ACCA? | Finance Division
https://www.finance.admin.cam.ac.uk/training-and-development/professional-qualification/acca/why-choose-acca6 Feb 2015: Choose to study accounting with ACCA and we will provide you with skills and knowledge relevant to any business, which means you are free to choose which type of accountancy role and organisation you want to work for. -
Payments | Finance Division
https://www.finance.admin.cam.ac.uk/policy-and-procedures/financial-procedures/chapter-6-non-pay-expenditure/payments5 Aug 2015: Weekly payment runs Payments take place weekly. All invoices have to be secondary approved in the system by 10h00 on Tuesdays. All payments are made electronically. The payment selection process commences at 10h00 on Tuesday for payment on the -
Transaction segment | Finance Division
https://www.finance.admin.cam.ac.uk/policy-and-procedures/financial-procedures/chapter-3-chart-accounts/section-1-overview/transaction4 Sep 2015: Stock. Debtors. Creditors. Deferred capital grants. Reserves and investment revaluation. If a new Transaction code is required, the departmental Secretary or Administrator should email a request to the helpdesk at -
Import FAQs: Suppliers | Finance Division
https://www.finance.admin.cam.ac.uk/policy-and-procedures/brexit-transistion-guidelines/brexit-faqs/import-faqs-suppliers2 Mar 2021: Search site. Finance Division. Import FAQs: Suppliers. Q. 1. Printer-friendly version. Search. Some items on this website are restricted. University members are encouraged to log in using Raven to make the best use of the site:. 2024 University of -
Import FAQs: INCOTERMS | Finance Division
https://www.finance.admin.cam.ac.uk/policy-and-procedures/brexit-transistion-guidelines/brexit-faqs/import-faqs-incoterms2 Mar 2021: Search site. Finance Division. Import FAQs: INCOTERMS. Q. My supplier has said that their delivery terms are DAP - what does this mean? Delivered to a point and place. We are responsible for customs clearance. We will need to contact carrier and/or -
Policy | Finance Division
https://www.finance.admin.cam.ac.uk/policy-and-procedures/foreign-exchange-fx-management-research-policy/policy20 Mar 2015: Search site. Finance Division. Policy. The new FX Management for Research Income Policy provides sterling budget certainty for those awards in scope. -
Import FAQs: Reliefs | Finance Division
https://www.finance.admin.cam.ac.uk/policy-and-procedures/brexit-transistion-guidelines/brexit-faqs/import-faqs-reliefs2 Mar 2021: Search site. Finance Division. Import FAQs: Reliefs. Q. What is a NIRU certificate? For scientific instruments and apparatus, The NIRU certificate is for relief from duty only not VAT. Whether the NIRU certificate can be used needs to be assessed -
Appendices | Finance Division
https://www.finance.admin.cam.ac.uk/policy-and-procedures/financial-procedures/chapter-13-trust-funds/appendices1 Apr 2015: Search site. Finance Division. Appendices. Search. Some items on this website are restricted. University members are encouraged to log in using Raven to make the best use of the site:. 2024 University of Cambridge. -
Import FAQs: Declarations | Finance Division
https://www.finance.admin.cam.ac.uk/policy-and-procedures/brexit-transistion-guidelines/brexit-faqs/import-faqs-declarations2 Mar 2021: Search site. Finance Division. Import FAQs: Declarations. Q. 1. Printer-friendly version. Search. Some items on this website are restricted. University members are encouraged to log in using Raven to make the best use of the site:. 2024 University -
Category Codes: L | Finance Division
https://www.finance.admin.cam.ac.uk/training/docs/ufs-codes/transaction-codes/category-codes-l9 Mar 2016: A B C D E F G H I J K L M N O P Q R S T U V W X Y Z Code Commodity LA ANIMAL SUPPORT EQUIPMENT, ACCOMMODATION, ACCESSORIES LB LABORATORY ANIMALS LBA CATS (FELINE) LBB DOGS (CANINE) LBC HORSES (EQUINE) LBD CATTLE (BOVINE) LBDA CALVES LBE SHEEP (OVINE -
Foreign Exchange (FX) Management for Research Policy | Finance…
https://www.finance.admin.cam.ac.uk/policy-and-procedures/financial-policies/foreign-exchange-fx-management-research-policy20 Mar 2015: A Working Party, with representatives from all Schools developed the new fx policy and a paper was submitted and approved at Finance Committee on 28 April 2010. -
Appendix B – Template Delegated Authority form | Finance Division
https://www.finance.admin.cam.ac.uk/policy-and-procedures/financial-procedures/chapter-20-governance-compliance/appendix-b-template27 Jan 2020: Departments can download, save a local copy and and customise the word version of the form below. -
Chapter 14 - Accounting for donations and grants | Finance Division
https://www.finance.admin.cam.ac.uk/policy-and-procedures/financial-procedures/chapter-14-accounting-donations-and-grants2 Apr 2015: Download this chapter in PDF format Overview The principal purpose of this chapter of the Financial Procedures Manual is to set out and explain the procedures to be followed by staff in Departments in respect of income received by means of donation -
Import FAQs: Agents | Finance Division
https://www.finance.admin.cam.ac.uk/policy-and-procedures/brexit-transistion-guidelines/brexit-faqs/import-faqs-agents2 Mar 2021: Search site. Finance Division. Import FAQs: Agents. Q. What is the difference between direct and indirect representation? Direct is where the agent acts on our behalf but is not responsible for any mistakes or errors. The University will remain -
Trust Fund Income | Finance Division
https://www.finance.admin.cam.ac.uk/policy-and-procedures/financial-procedures/chapter-13-trust-funds/trust-fund-income1 Apr 2015: The capital of a trust fund, (both permanent and spendable) is invested and then the income generated from these investments is used to provide the intended benefits of the trust. -
Import FAQs: Goods stuck | Finance Division
https://www.finance.admin.cam.ac.uk/policy-and-procedures/brexit-transistion-guidelines/brexit-faqs/import-faqs-goods-stuck2 Mar 2021: Search site. Finance Division. Import FAQs: Goods stuck. Q. 1. Printer-friendly version. Search. Some items on this website are restricted. University members are encouraged to log in using Raven to make the best use of the site:. 2024 University of -
Section 1: Overview | Finance Division
https://www.finance.admin.cam.ac.uk/policy-and-procedures/financial-procedures/chapter-3-chart-accounts/section-1-overview4 Sep 2015: Requesting a new Cost Centre. Closing existing Cost Centres. ... What does this mean? Why is it important? Format. Requesting a new source of funds code. -
Trust Fund Set Up | Finance Division
https://www.finance.admin.cam.ac.uk/policy-and-procedures/financial-procedures/chapter-13-trust-funds/trust-fund-set1 Apr 2015: benefactors. Benefactions and gifts to establish new Trust Funds are always reported to Council and a Notice announcing acceptance by the University is published in the Reporter. ... The Notice would usually be accompanied by a grace, or grace and report, -
Import FAQs: Import VAT | Finance Division
https://www.finance.admin.cam.ac.uk/policy-and-procedures/brexit-transistion-guidelines/brexit-faqs/import-faqs-import-vat2 Mar 2021: If you do suceed in getting the payment method changed to PVA, obtain a credit note for the original invoice and code the new correct agent. -
Import FAQs: Info for agents | Finance Division
https://www.finance.admin.cam.ac.uk/policy-and-procedures/brexit-transistion-guidelines/brexit-faqs/import-faqs-info-agents2 Mar 2021: Search site. Finance Division. Import FAQs: Info for agents. Q. What are CPCs? The customs procedure code (CPC). CPCs identify the customs (and/or excise regimes) that goods are being entered into and removed from (if applicable). The CPC is a -
Duty Relief | Finance Division
https://www.finance.admin.cam.ac.uk/policy-and-procedures/financial-procedures/chapter-9-vat-and-other-taxes/duty-relief6 Aug 2015: When goods are bought into the UK a tax called 'duty' is normally charged on the value of the goods (normally the purchase price). The duty applicable is calculated as a percentage of the value of the goods, but the percentage varies depending on -
Budgetary planning | Finance Division
https://www.finance.admin.cam.ac.uk/policy-and-procedures/financial-procedures/chapter-2-budgetary-planning-control/monitoring20 Mar 2015: This section explains how budgets are used within the University. It details those activities for which budgets are formally created and monitored in the University Finance System (UFS). It also provides guidance on the main issues that should be -
Relevant legislation and training | Finance Division
https://www.finance.admin.cam.ac.uk/policy-and-procedures/financial-procedures/chapter-20-governance-compliance/relevant-legislation-and27 Jan 2020: Relevant legislation : Bribery Act 2010 Criminal Finances Act 2017 Payment Card Industry (PCI) Data Security Standards Money Laundering Regulations Modern Slavery Act Who needs to complete which compliance course ? -
UFS Grants Module | Finance Division
https://www.finance.admin.cam.ac.uk/policy-and-procedures/financial-procedures/chapter-19-research-grants/ufs-grants-module29 Jul 2015: Post-Award a grant will be set up in UFS where an application is successful and the sponsor has notified the Research Operations Office. -
OPW Communications | Finance Division
https://www.finance.admin.cam.ac.uk/staff-and-departmental-services/tax-team/off-payroll-workers/opw-communications22 Mar 2017: Please note that the Online Supplier Form used to request new supplier set up on CUFS has been updated to take account of the need to assess suppliers for OPW status. ... CUFS SYSTEM CHANGE TO SUPPORT NEW HMRC RULE CHANGES FOR OFF PAYROLL WORKERS. -
Land and Buildings | Finance Division
https://www.finance.admin.cam.ac.uk/policy-and-procedures/financial-procedures/chapter-16-fixed-assets/land-and-buildings31 Mar 2015: Overview The usual means of incurring and managing the expenditure on land and buildings is through Estate Management (EM) because of the complexities of building projects. -
Import FAQs: Commercial Invoice | Finance Division
https://www.finance.admin.cam.ac.uk/policy-and-procedures/brexit-transistion-guidelines/brexit-faqs/import-faqs-commercial-invoice2 Mar 2021: Search site. Finance Division. Import FAQs: Commercial Invoice. Q. 1. Printer-friendly version. Search. Some items on this website are restricted. University members are encouraged to log in using Raven to make the best use of the site:. 2024 -
Urgent payments | Finance Division
https://www.finance.admin.cam.ac.uk/policy-and-procedures/financial-procedures/chapter-6-non-pay-expenditure/payments/urgent-payments10 Jan 2023: In exceptional circumstances, the Accounts Payable Team can arrange for an urgent payment. For the team to be able to process this payment, the specific invoice needs to be entered into UFS. Please contact the Accounts Payable Team to discuss your -
The Application Process | Finance Division
https://www.finance.admin.cam.ac.uk/policy-and-procedures/financial-procedures/chapter-19-research-grants/application-process11 Aug 2015: Each application for funding must be authorised by the Head of Department/ Institution or their nominated deputy (see delegated authority process) prior to the application being sent to their School Team within the Research Operations Office to -
Departmental responsibilities | Finance Division
https://www.finance.admin.cam.ac.uk/policy-and-procedures/financial-procedures/chapter-20-governance-compliance/departmental27 Jan 2020: Departments have a responsibility for ensuring that all departmental policies and procedures comply with the Financial Regulations and follow the best practice guidance in the Financial Procedures Manual. -
C. Contract Execution and Commencement | Finance Division
https://www.finance.admin.cam.ac.uk/policy-and-procedures/financial-regulations/c-contract-execution-and-commencement25 Nov 2014: 6 Authority to Sign Contracts 6.1 Subject to Regulations 6.2, 6.3 and 18.4 Heads of Departments have authority to sign contracts in the course of the ordinary business of their Department in respect only of available funds for which they are -
Management of Trust Funds | Finance Division
https://www.finance.admin.cam.ac.uk/policy-and-procedures/financial-procedures/chapter-13-trust-funds/management-trust-funds1 Apr 2015: The Financial Regulations specify that it is the Head of Department's responsibility to ensure that all trust funds are maintained in credit. See also the guidance for Trust Fund Managers
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