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29 Apr 2024: Finance Division new income generating activity questionnaire. Finance Form: AR presales April 2024 Page 1 of 2. ... This is for new activities only. If changes are made to a previously approved activity, an email detailing the change, e.g.

26 Jul 2023: Download this policy in PDF format This policy sets out the rules and key principles in relation to the incurring, reclaiming, and processing of expenses for employees. The supporting annex provides claimants with an overview of the conditions

28 Jul 2023: This annex to the Employee Expenses policy clarifies the common expense types which are regarded as appropriate to incur whilst undertaking University business.

3 Apr 2024: This webpage is currently under construction and will be live shortly.

21 May 2024: in lieu of sales invoice not yet raised).  New Financial Year:. ... 1-Aug-2024 Journal reverses automatically (£15,000). 31-Aug-2024 Create sales invoice £15,000. Effect on income in the new year £ 0.

8 Aug 2023: Policy Statement This policy sets out the rules and key principles in relation to the incurring, claiming, approving, and processing of expenses for employees. As a charitable organisation, the University has an obligation to ensure all funds are

21 May 2024: 2. Select Journals  Enter. 3. Click on the New Batch button and complete the header details in the normal way. ... No invoice received but expenditure is charged to correct year).  New Financial Year:.

1 Aug 2023: Any deviations from the Expenses policy must adhere to the key principles and be authorised by the Head of Institution. A record of the extenuating circumstances must be kept for audit purposes.

21 May 2024: How to adjust for Deferred Income. 1. Raise a new journal batch and create a journal choosing the category Auto Reversal.

1 Aug 2023: Claims must be submitted via the Concur system approved by the Finance Division. Claims for out-of-pocket reimbursements, e.g., paid for using a personal payment card, must be submitted no later then 3 months from the date the expenditure was

21 May 2024:  New financial year:. 1-Aug-2024 Journal reverses, charging expenditure to dept account £10,200.

1 Aug 2023: Generally, the University will neither pay nor reimburse the costs of personal healthcare. Tax treatment of health and wellbeing costs This table forms part of the Employee Expenses policy. Any deviations from the policy must adhere to the key

6 Oct 2023: Parent Asset. This allows you to cross reference one asset to another, where the new asset is a subcomponent of an existing one.

28 Jul 2023: Gifts to employees for birthdays and other occasions are considered personal, non-business expenditure and must not be claimed via expenses. Tax treatment for gifts and individual recognition This table forms part of the Employee Expenses policy.

1 Aug 2023: This section forms part of the Employee Expenses policy. Any deviations from the policy must adhere to the key principles and be authorised by the Head of Institution. Where appropriate, any claims must also align to the funder’s terms and

5 Dec 2023: AR to AP Detailed Procedure Processing a Debit Memo. Version: 1:0 December 2023. Page 1 of 1. Refunding Customers – Processing a Debit Memo. If a customer has already paid an invoice but needs to be refunded, you will need to create a credit memo

28 Jul 2023: Before undertaking any business travel, employees must consider whether the business purpose can be achieved without needing to travel. Virtual meetings can offer an efficient (in terms of both time and cost) and sustainable alternative to physical

18 Jan 2024: This list is not exhaustive. With the pace of change, new types of equipment will be developed.

21 May 2024: in lieu of sales invoice not yet raised).  New Financial Year:. ... 1-Aug-2024 Journal reverses automatically (£15,000). 31-Aug-2024 Create sales invoice £15,000. Effect on income in the new year £ 0.

1 Feb 2024: Risk management The University seeks to minimise its exposure to taxation risks through involvement of the tax department in all major transactions, whether new or on-going, and for any material ... If the University undertakes significant, new

11 Jun 2024: Key Processes. • Lessons Learned. • New for 24. EVENT 1: OVERVIEW OF 22/23. ... Slide 18: Dates for the New Year 2024/25. Slide 19: Additional videos.

28 Jul 2023: When employees are travelling on business and are more than five miles from both their normal place of work and home, they are allowed to claim for the meals that they purchase for their own personal consumption (subject to the rates below), this is

21 May 2024: 2. Select Journals  Enter. 3. Click on the New Batch button and complete the header details in the normal way. ... No invoice received but expenditure is charged to correct year).  New Financial Year:.

21 May 2024: How to adjust for Deferred Income. 1. Raise a new journal batch and create a journal choosing the category Auto Reversal.

21 May 2024:  New financial year:. 1-Aug-2024 Journal reverses, charging expenditure to dept account £10,200.

1 Aug 2023: It is expected that, in most cases, business costs would be incurred by the institution as opposed to individual members of staff. This section details some of the main types of business expenses which may be incurred in exceptional circumstances,

3 Jun 2024: N/A. JULY. w/c 1 Jul. Fri 5 Jul. PAY. Final date for new staff contracts to be with HR.

28 Jul 2023: All expenses must be incurred in accordance with the following five key principles. 1.

2 Aug 2023: This table forms part of the Employee Expenses policy. Any deviations from the policy must adhere to the key principles and be authorised by the Head of Institution. It is to be applied in conjunction with the Business Travel values, and, where

20 May 2024: Fri 5 Jul PAY: Final date for new staff contracts to be with HR.

28 Jul 2023: When coming to the UK to take up a new role with the University, employees can obtain a loan towards the costs via the Visa Loan Scheme.

2 Aug 2023: This table forms part of the Employee Expenses policy. Any deviations from the policy must adhere to the key principles and be authorised by the Head of Institution. It is to be applied in conjunction with the Sustainable Business Travel values, and,

5 Dec 2023: Link the credit and debit memos together by entering the debit memo number in a new line in the Apply To field (3).

20 Sep 2023: To ensure compatibilityFor supply contracts only, where the goods needed to partially replace, or to add to, existing goods or an installation where using goods from a new supplier would mean

2 Aug 2023: This table forms part of the Employee Expenses policy. Any deviations from the policy must adhere to the key principles and be authorised by the Head of Institution. It is to be applied in conjunction with the Business Travel values, and, where

2 Aug 2023: This table forms part of the Employee Expenses policy. Any deviations from the policy must adhere to the key principles and be authorised by the Head of Institution. It is to be applied in conjunction with the Business Travel values, and, where

18 Mar 2024: This webpage is under construction, and the full chapter is awaiting approval. Pending approval of the chapter, these are the current procedures for specific non-employee expense reimbursement. Please bear in mind that there is still work going on

16 Oct 2023: Action: Comment on New Policy. Audience: University community. Author: Finance Division.

1 Aug 2023: In some circumstances, individuals may be permitted to incur and reclaim some business costs relating to them personally. Tax treatment of training, development and subscriptions This table forms part of the Employee Expenses policy.

21 May 2024: Final date for new staff contracts to be with HR. Final review department monthly payroll - ensure correct account codes.

23 May 2024: 12. 13. 23. 24. 25. 26. 27. Payroll. Final date for new staff contracts to be with HR.

17 Apr 2024: A supplier portal is an integrated online platform, shared by businesses and their vendors, used for submitting documents which can include contracts, electronic purchase orders, invoices for payment, and related information.

16 Apr 2024: The table lists common activities that are more likely to present a risk of non-payment and customer disputes.

26 Mar 2024: It has already been established that budgets are an important method through which to monitor and control actual versus planned activity. However, to carry this out effectively it is important to spread the budget across the months of the financial

10 May 2024: Click on the image below to view a larger version. Latest version 01 May 2024

17 Apr 2024: After an invoice has been issued it may sometimes be necessary to make a correction to it which will usually take the form of a credit memo (commonly referred to as credit notes).

29 Apr 2024: Debt management. Before a sale is madeConsider and assess the credit risks of customer types and particular activities – credit checks must be performed on all new customers.

10 May 2024: As with the E transaction codes, the second letter of the income code clarifies the type of income, with the last two providing the detail. The table below lists the first two letters, column 1, followed by the description, column 2.

17 Apr 2024: The University’s Standard Terms and Conditions separately outline the charges that the buyer is liable to if they cancel the order for the goods and services before the goods are delivered or the services performed.9 9 STC, Clause 7.1 Latest

16 Apr 2024: Normally used for the sale of goods and should be considered for UK sales over £10,000, and for non-UK sales over £5,000. The guarantee can stipulate specific terms and conditions.