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Additional overseas travel costs: expenses policy | Finance Division
https://www.finance.admin.cam.ac.uk/employee-expenses-policy/annex/additional-overseas-travel-costs28 Jul 2023: When coming to the UK to take up a new role with the University, employees can obtain a loan towards the costs via the Visa Loan Scheme. -
Use of employee's own vehicle: expenses policy | Finance Division
https://www.finance.admin.cam.ac.uk/employee-expenses-policy/annex/business-travel/own-vehicle2 Aug 2023: This table forms part of the Employee Expenses policy. Any deviations from the policy must adhere to the key principles and be authorised by the Head of Institution. It is to be applied in conjunction with the Sustainable Business Travel values, and, -
Raising a debit memo
https://www.finance.admin.cam.ac.uk/files/raising_a_debit_memo.pdf5 Dec 2023: Link the credit and debit memos together by entering the debit memo number in a new line in the Apply To field (3). -
Follow the Financial RegulationsEnsure that you follow the…
https://www.finance.admin.cam.ac.uk/files/procurement_take_away_document.pdf20 Sep 2023: To ensure compatibilityFor supply contracts only, where the goods needed to partially replace, or to add to, existing goods or an installation where using goods from a new supplier would mean -
Hire vehicles: expenses policy | Finance Division
https://www.finance.admin.cam.ac.uk/employee-expenses-policy/annex/business-travel/hire-vehicles2 Aug 2023: This table forms part of the Employee Expenses policy. Any deviations from the policy must adhere to the key principles and be authorised by the Head of Institution. It is to be applied in conjunction with the Business Travel values, and, where -
Public transport: expenses policy | Finance Division
https://www.finance.admin.cam.ac.uk/employee-expenses-policy/annex/business-travel/public-transport2 Aug 2023: This table forms part of the Employee Expenses policy. Any deviations from the policy must adhere to the key principles and be authorised by the Head of Institution. It is to be applied in conjunction with the Business Travel values, and, where -
Chapter 5c - Non-employee expenses | Finance Division
https://www.finance.admin.cam.ac.uk/policy-and-procedures/financial-procedures/chapter-5c-non-employee-expenses18 Mar 2024: This webpage is under construction, and the full chapter is awaiting approval. Pending approval of the chapter, these are the current procedures for specific non-employee expense reimbursement. Please bear in mind that there is still work going on -
Non-employees expenses draft policy: Have your say | Finance Division
https://www.finance.admin.cam.ac.uk/policy-and-procedures/non-employees-expenses-draft-policy-have-your-say16 Oct 2023: Action: Comment on New Policy. Audience: University community. Author: Finance Division. -
FPM11 2020 gantt chart
https://www.finance.admin.cam.ac.uk/sites/www.finance.admin.cam.ac.uk/files/2024_gantt_upd.pdf21 May 2024: Final date for new staff contracts to be with HR. Final review department monthly payroll - ensure correct account codes. -
Training, development & subscriptions: expenses policy | Finance…
https://www.finance.admin.cam.ac.uk/employee-expenses-policy/annex/training1 Aug 2023: In some circumstances, individuals may be permitted to incur and reclaim some business costs relating to them personally. Tax treatment of training, development and subscriptions This table forms part of the Employee Expenses policy. -
FPM11 2020 gantt chart
https://www.finance.admin.cam.ac.uk/sites/www.finance.admin.cam.ac.uk/files/2024_gantt_upd.xlsx23 May 2024: 12. 13. 23. 24. 25. 26. 27. Payroll. Final date for new staff contracts to be with HR. -
Supplier portals | Finance Division
https://www.finance.admin.cam.ac.uk/policy-and-procedures/financial-procedures/chapter-8a-external-trading-and-credit-control/making-617 Apr 2024: A supplier portal is an integrated online platform, shared by businesses and their vendors, used for submitting documents which can include contracts, electronic purchase orders, invoices for payment, and related information. -
Credit risks of activities | Finance Division
https://www.finance.admin.cam.ac.uk/policy-and-procedures/financial-procedures/chapter-8a-external-trading-and-credit-control/pre-916 Apr 2024: The table lists common activities that are more likely to present a risk of non-payment and customer disputes. -
Goods eligible for medical exemption
https://www.finance.admin.cam.ac.uk/files/appg_me_goods.pdf18 Jan 2024: This list is not exhaustive. With the pace of change, new types of equipment will be developed. -
Using budgets to monitor the University income and expenditure |…
https://www.finance.admin.cam.ac.uk/policy-and-procedures/financial-procedures/chapter-2-budgetary-planning-control/monitoring/using26 Mar 2024: It has already been established that budgets are an important method through which to monitor and control actual versus planned activity. However, to carry this out effectively it is important to spread the budget across the months of the financial -
Basic pay and overtime codes | Finance Division
https://www.finance.admin.cam.ac.uk/policy-and-procedures/financial-procedures/chapter-3-chart-accounts/basic-pay-and-overtime-codes10 May 2024: Click on the image below to view a larger version. Latest version 01 May 2024 -
Corrections to invoices | Finance Division
https://www.finance.admin.cam.ac.uk/policy-and-procedures/financial-procedures/chapter-8a-external-trading-and-credit-control/making-717 Apr 2024: After an invoice has been issued it may sometimes be necessary to make a correction to it which will usually take the form of a credit memo (commonly referred to as credit notes). -
Income transactions (L) | Finance Division
https://www.finance.admin.cam.ac.uk/policy-and-procedures/financial-procedures/chapter-3-chart-accounts/section-3-transaction-code-210 May 2024: As with the E transaction codes, the second letter of the income code clarifies the type of income, with the last two providing the detail. The table below lists the first two letters, column 1, followed by the description, column 2. -
Cancellations | Finance Division
https://www.finance.admin.cam.ac.uk/policy-and-procedures/financial-procedures/chapter-8a-external-trading-and-credit-control/making-1017 Apr 2024: The University’s Standard Terms and Conditions separately outline the charges that the buyer is liable to if they cancel the order for the goods and services before the goods are delivered or the services performed.9 9 STC, Clause 7.1 Latest -
Bank guarantee | Finance Division
https://www.finance.admin.cam.ac.uk/policy-and-procedures/financial-procedures/chapter-8a-external-trading-and-credit-control/pre-1116 Apr 2024: Normally used for the sale of goods and should be considered for UK sales over £10,000, and for non-UK sales over £5,000. The guarantee can stipulate specific terms and conditions. -
Trading without credit terms | Finance Division
https://www.finance.admin.cam.ac.uk/policy-and-procedures/financial-procedures/chapter-8a-external-trading-and-credit-control/pre-1016 Apr 2024: Where using standard credit terms is not applicable, payment in advance is the recommended option. -
Use of a third-party agency for debt recovery | Finance Division
https://www.finance.admin.cam.ac.uk/policy-and-procedures/financial-procedures/chapter-8a-external-trading-and-credit-control/debt/use17 Apr 2024: If every effort has been made to contact the customer, including a previous referral to the Credit Control team for support, the next step is to decide if an external debt collection agency is to be used. -
Goods eligible for medical exemption
https://www.finance.admin.cam.ac.uk/sites/www.finance.admin.cam.ac.uk/files/appg_me_goods.pdf18 Jan 2024: This list is not exhaustive. With the pace of change, new types of equipment will be developed. -
Roles and responsibilities: expenses policy | Finance Division
https://www.finance.admin.cam.ac.uk/employee-expenses-policy/responsibilities8 Aug 2023: This policy is owned by the Director of Finance on behalf of the Finance Committee. Heads of Institution are responsible for ensuring that all expense claims are in line with this policy, the Annex: How to apply the policy, and the related -
Quick guide external sales
https://www.finance.admin.cam.ac.uk/files/quick_guide_external_sales.pdf29 Apr 2024: Debt management. Before a sale is madeConsider and assess the credit risks of customer types and particular activities – credit checks must be performed on all new customers. -
Credit risks associated with external customers | Finance Division
https://www.finance.admin.cam.ac.uk/policy-and-procedures/financial-procedures/chapter-8a-external-trading-and-credit-control/pre-816 Apr 2024: External customers present several credit risks to institutions. When agreeing to extend credit, institutions must consider the credit risks associated with the type of customer they are intending to trade with and take steps to minimise the risks -
Related documents and support: expenses policy | Finance Division
https://www.finance.admin.cam.ac.uk/employee-expenses-policy/related-documents1 Aug 2023: The Annex to this policy provides additional information for claimants, setting out details of expenses that are appropriate to incur whilst on University business. The Financial Procedures Manual, Chapter 5b, gives further information and possible -
1 GENERAL CONDITIONS (GC) Table of Contents 1. Definitions ...
https://www.finance.admin.cam.ac.uk/files/general_conditions_v3.0_050124.pdf18 Mar 2024: a) consist of new material (unless otherwise agreed) and correspond with their description;. -
Hospitality (food, drink, and entertainment): expenses policy |…
https://www.finance.admin.cam.ac.uk/employee-expenses-policy/annex/hospitality28 Jul 2023: The provision of hospitality, especially that provided externally, must be for the benefit of the University. Examples of business benefit situations This section forms part of the Employee Expenses policy. Any deviations from the policy must adhere -
Financial Regulations 2012
https://www.finance.admin.cam.ac.uk/files/financial_regulations_2012_vs_1.7.pdf8 Feb 2024: with the following new sentence: The Council, on the. advice of its Finance Committee, reviews and. ... the Insurance Officer is advised immediately of any new unusual or significant risk. -
Procedures for Handling Donations - Nov 2023 FINAL
https://www.finance.admin.cam.ac.uk/files/procedures_for_handling_donations.pdf1 Nov 2023: In addition, CBELA approval is required for any new naming associated with a studentship, post, project, programme or fund. ... priorities d. Postdoctoral opportunities e. New collegiate entities. 2) Setting of and delivering against targets. -
Finance Division Version 1.0 May 2024 Year end - ...
https://www.finance.admin.cam.ac.uk/files/fpm_chapter_11_ye_2024_final_v1.0.pdf3 Jun 2024: Fri 5 Jul PAY: Final date for new staff contracts to be with HR. ... Thereafter, all invoices will have to be processed in the new accounting year 2024/25. -
Procedures for Handling Donations - Nov 2023 FINAL
https://www.finance.admin.cam.ac.uk/sites/www.finance.admin.cam.ac.uk/files/procedures_for_handling_donations.pdf1 Nov 2023: In addition, CBELA approval is required for any new naming associated with a studentship, post, project, programme or fund. ... priorities d. Postdoctoral opportunities e. New collegiate entities. 2) Setting of and delivering against targets.
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