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2 Apr 2015: Topics covered in this section are: Consultation with CUDAR re solicitation of donors Power to accept donations under £100,000 Decision to accept restricted donations Receipt of donations Availability of funds Classification of donations

7 Apr 2015: Occasionally a permanent unspent balance will arise on a specific donation/endowment account, where further spending in accordance with the donor's conditions is not possible.

17 Aug 2015: Goods and/or services must not be provided on credit without a customer purchase order or the appropriate written equivalent contract. A customer purchase order provides written confirmation of the customer’s details (e.g., current address,

2 Apr 2015: Our coding and classification of donations supports the proper management of the relevant funds in accordance with the donors' wishes.

2 Apr 2015: As indicated previously, donations should wherever possible be directed to the Development and Alumni Relations office (CUDAR).

7 Apr 2015: At the outset arrangements must be established to enable reports to be provided to each donor in line with their requirements. The Development Office provides guidance and details of University procedures on reporting to donors within 'Procedures

20 Mar 2015: All applications for research grants and contracts must now be costed on ‘X5’ on a Full Economic Cost (fEC) basis.

2 Apr 2015: All five sources of funds noted in section Sources of Funds for Donations are eligible for investment in the CUEF Fund and / or the Deposit Account, thus enabling unspent balances to earn investment income as expected.

12 Aug 2015: When a research grant comes to an end the Research Operations Office will perform a number of administrative processes and then close the grant. This may take up to six months, depending on the sponsor and their payment terms.

19 Mar 2015: The following factors are considered when determining the correct status. They follow the principles used in determining actual employment status, but here are applied to determine whether an individual will be a “deemed employee” for tax

12 Aug 2015: Time limits Submission of Starting Certificates provides official notification to the sponsor of the start date. Not all sponsors require starting certificates. Each of the relevant sponsors has its own time limits within which the grant must be

17 Aug 2015: Determining the correct status of a customer is imperative to the sale as it may influence the costs of goods and services, the tax treatment, and the options available for debt recovery should action become necessary. A customer can be classed as

7 Apr 2015: Accounts Payable (AP) describes the procedure for processing supplier invoices and employee expense claims, and other disbursements processed via the AP module.

2 Apr 2015: Donations are received and donation accounts are set up on the understanding that the monies are charitable funds which belong to the University, not to an individual . While the Head of Institution may place funds at the disposal of an individual,

2 Apr 2015: A specific donation is one in respect of which the donor has specified restrictions or conditions limiting the way in which the funds can be spent.

31 Mar 2015: University Council's Policy When financial internal controls are operating satisfactorily within a department the likelihood of theft or fraud is reduced, although it cannot be completely eliminated.

4 Sep 2015: Download this chapter in PDF format Version History Version Number Issue date Comments 3.1 Apr 2024 Updated links and terminology Basic, overtime and casual transaction pay codes added to chapter 3.0 Jan 2018 Updated formatting to new FPM style

6 Oct 2015: The Best Practice Guides offer examples and common scenarios of the procedures in practice.

22 Jul 2015: Search site. Finance Division. Chapter 11: Year-end instructions Jul 2024. Chapter 11 - Year End Instructions. This chapter contains information on the basis that the University’s year end process works in line with the expected timetable. If

7 Apr 2015: Download this chapter in PDF format Overview Internal Trading is the process by which goods and services are bought and sold between Cambridge University departments using UFS Accounts Receivable (AR) and Accounts Payable (AP) modules.