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12 Aug 2015: Search site. Finance Division. Clearing the suspense grant. Each department has a suspense project and award with the format RG00000 (dept cost centre) for the award code and dept cost ... staff costs where award and project numbers do not match with the

5 Aug 2015: University credit cards are only available to employees whose contract of employment is issued by the University. Institution Heads are responsible for ensuring that the issue of a card is appropriate. To request a new credit card: • The applicant

17 Aug 2015: It should be made clear that the price quoted includes handling, freight, packaging, insurance, and any other similar costs which might be applicable.

12 Aug 2015: Search site. Finance Division. Charging expenditure to a grant. Departments charge expenditure (excluding Staff costs, Pooled labour, Overheads and Non-direct costs) using UFS iProcurement and Accounts Payables (AP) modules. ... Pooled labour, Overheads

20 Mar 2015: Unit holders register their intent to buy or sell prior to the quarter date and are advised of the unit valuation once calculated.

20 Mar 2015: The CUEF distribution is credited to investors quarterly at the agreed rate for the University's Financial Year. The agreed rates for the CUEF distribution are available on the Finance Division web page, CUEF distribution (yearly).

31 Mar 2015: Security of equipment Heads of Departments should establish procedures to ensure that all items of equipment are adequately protected against loss and misuse. Maintenance or improvements to equipment When spending money on an existing asset it

20 Mar 2015: hence, the forecast of Chest overhead/non direct cost recovery, which again impacts on Chest-related income sources received by the institution. ... exist. Department administrators and heads of finance are responsible for ensuring that the Chest

17 Aug 2015: Chosen methods of marketing goods and services for sale must not result in negative attention for the University or affect its corporate branding and reputation. Institution websites must adhere to the University branding standards. Refer to Office

7 Apr 2015: Appendix A : Customer numbers for internal departments A list of customer numbers for internal departments can be found under "Department Contacts" Invoicing sub-departments To invoice departments that are sub-ledgers of another department, an a

6 Aug 2015: The tax code for entering all purchases charged without VAT (within the UK) on CUFS is 'No UK VAT'. This is irrespective of whether the supply is zero-rated, exempt or outside the scope.

1 Apr 2015: Calculate the cost of the activities of the trust over the forthcoming year. ... For salaries, do not forget to include on costs such as employer's NI and pension contributions, as well as the overhead charge.

7 Apr 2015: Reports on UFS It is the responsibility of Heads of Departments and Department Administrators to monitor outstanding / unpaid Internal Trading invoices. As part of month-end procedures for the Accounts Payable module, users are advised to : Run the

11 Aug 2015: X5 is the software used to prepare proposal costings in line with fEC requirements. All new proposals must be costed using X5; awards or contracts which include a financial value will not be accepted unless an X5 costing is completed. There are

12 Aug 2015: Search site. Finance Division. The active period of research. Costs can only be incurred during the active period of research, i.e.

2 Apr 2015: The policy aims to ensure that a contribution is made towards the infrastructure costs of activities funded from donations and other accounts. ... The charges are made on the account using transaction code EYZC in the appropriate cost centre and source

31 Mar 2015: cost of storage. The guidance below is not intended to be a comprehensive list of all the financial documents held in a department and does not imply that all other documentation

6 Aug 2015: Introduction and overview Heads of Institutions that receive income from the sale of goods or services, including Research, must establish procedures to ensure that all sales are authorised and supplied as agreed.

6 Aug 2015: From 1 Jan 2021 Following the end of the Brexit Transition Period purchases from suppliers in the EC are treated in a similar manner to those from the rest of the world.

23 Nov 2015: Amounts above GBP £10K require additional verification. To ensure payments are processed efficiently and accurately, a copy of the invoice must be sent to the Accounts Payable Payments Administrator as soon as it has been processed.

23 Jul 2015: Search site. Finance Division. Transfer codes. When transferring costs between sources of funds, it is recommended that the transfer should use the original transaction code wherever possible.

6 Aug 2015: From 1 Jan 2021 Following the end of the Brexit Transition Period purchases from suppliers both in the EC and outside are treated in a similar manner. Please refer to the Import Export Hub for the current information. When buying goods from

17 Aug 2015: On this page: Ensuring the University's STC apply Currency Warranties Insurance A contract is created where:6 The buyer accepts without amendment a valid quotation that we have issued An order from the buyer is accepted in writing (including emails)

12 Aug 2015: non-direct costs and overheads. A grant consists of two main parts – an award and a project. ... Most grants awarded will have a budget under Task 1 (direct costs) and Task 100.

12 Aug 2015: Checking that all expenditure posted in the Grants module correctly posted to the GL is undertaken by Research Accounting.. Departments should not post any expenditure to ‘M’ source of funds codes.

6 Aug 2015: From 1 Jan 2021 Following the end of the Brexit Transition Period purchases from suppliers in the EC are treated in a similar manner to those from the rest of the world. Please see the Import Export Hub for current information.

20 Mar 2015: The role of Finance Business Partners and Institution Heads of Finance in budgetary planning and control The University operates an annual Planning Round, one aspect of which is to collate financial forecasts from institutions (usually around

10 Aug 2015: Wed 21 Aug. Indirect Cost Contribution posted. Thu 1 Aug. Mon 2 Sep. ... Therefore, their costs need to be included in the 2023/24 financial year.

12 Aug 2015: Staff cost commitments are not recorded in the grants module.

12 Aug 2015: Disbursements from petty cash can be charged to a research grant. There is a limit of £25 per item and all petty cash expenditure should be supported by a receipt.

4 Sep 2015: This is used to define the department or institution processing the transaction, e.g. AG for the Finance Division. The first letter can help to indicate the group to which the department belongs.

12 Aug 2015: Any VAT paid will be coded to the grant as an additional cost. ... Any VAT on purchases can be included as an additional cost on the grant.

17 Aug 2015: They can select the cost centre of their choice, but the Source of Funds must always be GAAA (External Trading), and the Transaction code must be selected from the K or ... The original supplier invoice or payroll cost . The recharge invoice from your

23 Jul 2015: UFS is a commitment accounting system. This means that details of any orders placed using the Purchasing module (or iProcurement) are recognised by the system and show as costs against the ... commitments and thus funds left on any account (or certain

5 Aug 2015: The search facility enables staff to find current suppliers.

5 Aug 2015: For all enabled currencies within UFS (excluding US Dollar & Euro/Euro defined), the Treasury team will load a monthly Corporate exchange rate onto UFS. For US Dollar and Euro, the Treasury team will load a daily Corporate exchange rate onto UFS.

10 Aug 2015: Further information on year end procedures is detailed below:

2 Apr 2015: Search site. Finance Division. Donation release. When funds are released they will be credited to the specified department / cost centre / source of funds combination with a transaction code:.

5 Aug 2015: High Street suppliers should not be used. In general they do not provide the same credit facilities or preferential rates as larger companies offer. Warranties may not be valid in some instances where domestic goods are purchased that may be used in

11 Aug 2015: Departmental Key Contacts can request access for departmental members of staff to view research grant data in the UFS Grants module.

12 Aug 2015: the departmental research cost centre,. source of funds EDAZ,. transaction code FJNC. ... Bad debts and any legal costs of debt recovery are the responsibility of the department.

31 Mar 2015: For example, if purchased equipment is not capitalised then its full cost is immediately processed in the year. ... If it had been identified and accounted for as a fixed asset then the cost would be moved to the balance sheet and depreciated over 4

7 Apr 2015: Ordering: iProcurement A department wishing to order goods or services should raise a purchase order on UFS to the supplying department. It is good practise to include a note on the purchase order of your department's AR internal customer number.

10 Aug 2015: ON THIS PAGE Summary of tasks Key dates Accounting for AP invoices Enter and approve purchase (AP) invoices Review of outstanding invoices Review Internal AP invoices Concur: Barclaycard and out of pocket claims Visitors and students expense

12 Aug 2015: Awards payable in US Dollars, Euros or other foreign currencies will be budgeted in sterling. The foreign currency policy is detailed under Foreign currency grants Awards denominated in Euros or US dollars are budgeted using a lifetime rate.

12 Aug 2015: All departments have access to Cognos, as well as reports within the UFS Grants Module, enabling them to view the latest financial position on their grants.

23 Jul 2015: As well as the GL Financial Summary Report, there are other Cognos reports that deal with actual and budgeting variances. Refer to the Finance Division Training webpages Guidance and FAQs, Cognos reports, for a list of reports and detailed assistance

5 Aug 2015: Department users are only able to use the Corporate exchange rates (i.e. are unable to enter User exchange rates). CUFS will usually default to this as the Rate Type. If prompted to complete this field when entering a foreign currency transaction,

6 Aug 2015: All modules will be closed at 5 pm on the following dates.

12 Aug 2015: Any external audit requirements will be included in the terms and conditions of each award. External audits will be arranged by ROO and auditors may need to visit departments to check invoices and payroll information. ROO will contact departments to