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17 Aug 2015: Goods and/or services must not be provided on credit without a customer purchase order or the appropriate written equivalent contract. A customer purchase order provides written confirmation of the customer’s details (e.g., current address,

2 Apr 2015: Topics covered in this section are: Consultation with CUDAR re solicitation of donors Power to accept donations under £100,000 Decision to accept restricted donations Receipt of donations Availability of funds Classification of donations

7 Apr 2015: Occasionally a permanent unspent balance will arise on a specific donation/endowment account, where further spending in accordance with the donor's conditions is not possible.

19 Mar 2015: This individual is usually paid for the job, quotes a fixed fee and he/she may well be able to complete the job ahead of schedule or at a lower cost

2 Apr 2015: Our coding and classification of donations supports the proper management of the relevant funds in accordance with the donors' wishes.

2 Apr 2015: As indicated previously, donations should wherever possible be directed to the Development and Alumni Relations office (CUDAR).

12 Aug 2015: If there are overheads or non-direct costs the values posted are also checked and corrected if necessary.

7 Apr 2015: At the outset arrangements must be established to enable reports to be provided to each donor in line with their requirements. The Development Office provides guidance and details of University procedures on reporting to donors within 'Procedures

31 Mar 2015: to transfer the cost, sale proceeds and accumulated depreciation to the disposal account. ... If gifting an item to a charity, ensure that they collect the item to minimise any additional costs.

4 Sep 2015: Donation accounts can also be spread over multiple cost centres and even departments if appropriate. ... Should not be in deficit . • ICC overheads will normally be charged on any pay costs.

7 Apr 2015: Review credit card statements to supporting receipts/vouchers and journal expenditure from the department suspense account to relevant cost centre.

29 Jul 2015: When funds are received from a body external to the university, the following criteria are used to determine if those funds can be classed as a research grant or should be recorded as something else eg. a donation.

2 Apr 2015: All five sources of funds noted in section Sources of Funds for Donations are eligible for investment in the CUEF Fund and / or the Deposit Account, thus enabling unspent balances to earn investment income as expected.

12 Aug 2015: Time limits Submission of Starting Certificates provides official notification to the sponsor of the start date. Not all sponsors require starting certificates. Each of the relevant sponsors has its own time limits within which the grant must be

12 Aug 2015: Task 1, Other Costs). This prevents any virements across tasks or expenditure categories. ... staff costs. These controls can be set at either project or task level, as appropriate.

2 Apr 2015: Donations are received and donation accounts are set up on the understanding that the monies are charitable funds which belong to the University, not to an individual . While the Head of Institution may place funds at the disposal of an individual,

2 Apr 2015: A specific donation is one in respect of which the donor has specified restrictions or conditions limiting the way in which the funds can be spent.

31 Mar 2015: University Council's Policy When financial internal controls are operating satisfactorily within a department the likelihood of theft or fraud is reduced, although it cannot be completely eliminated.

23 Jul 2015: Permanent Capital, recorded on cost centre ZZYA, cannot be spent. Spendable Capital, recorded on cost centre ZZYB, can be spent and can thus be used to supplement income earned in a ... Is planned expenditure permitted by trust fund? Calculate the cost

4 Sep 2015: This is simply a spare field in case we decide to expand the accounting code structure at some point in the future. For the present this is always going to be 0000 (four zeros). Latest version 01 May 2024