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M Sources of Funds: Research grants and contracts | Finance Division
https://www.finance.admin.cam.ac.uk/policy-and-procedures/financial-procedures/chapter-3-chart-accounts/section-2-source-funds-104 Sep 2015: Detailed information for research grants is held in the Grants (GMS) module in UFS. Summary information is passed into the General Ledger via a nightly interface. Transactions are summarised by department and by sponsor type. -
Purchasing goods and services from outside the EC | Finance Division
https://www.finance.admin.cam.ac.uk/policy-and-procedures/financial-procedures/chapter-4-procurement-procedures/import-procedures-131 Mar 2015: VAT and import duty is payable on goods from non-EC countries, unless they meet the requirements to obtain reliefs. The rules for calculating the amount payable are complex, and it is best to seek advice from the agent. -
Information of Departmental deposits | Finance Division
https://www.finance.admin.cam.ac.uk/policy-and-procedures/financial-procedures/chapter-12-investments/investment-deposit-account-220 Mar 2015: You will be able to view details of departmental deposits and interest received using the Cognos Reporting tool. The suggested report is the GL: Budget to Actual, using analysing transaction codes: NBAA (Deposit account interest) and SCBA (Monies on -
CUEF Distributions | Finance Division
https://www.finance.admin.cam.ac.uk/policy-and-procedures/financial-procedures/chapter-13-trust-funds/trust-fund-income/cuef1 Apr 2015: Currently this depends on the number of CUEF units that are held and is calculated by multiplying the number of units by the distribution rate. It is credited to departmental accounts on a monthly basis on transaction code NAAA. -
Contract negotiation | Finance Division
https://www.finance.admin.cam.ac.uk/policy-and-procedures/financial-procedures/chapter-19-research-grants/application-process/contract11 Aug 2015: All research projects need to have a contract. Where the University accepts a funding body’s standard terms and conditions eg. a Research Council’s, there is no need for negotiations to take place as such terms are widely accepted. -
Interest | Finance Division
https://www.finance.admin.cam.ac.uk/policy-and-procedures/financial-procedures/chapter-12-investments/investment-deposit-account-020 Mar 2015: The monthly interest calculation is run by the Treasury & Investments team using balances as at the end of working day four of the month-end processing period. No further deposit movements should be processed after this date. Interest earned varies -
Overdrawn accounts | Finance Division
https://www.finance.admin.cam.ac.uk/policy-and-procedures/financial-procedures/chapter-12-investments/investment-deposit-account-120 Mar 2015: Departments should check that by the fourth working day of month end any accounts with monies on deposit are not overdrawn at source of funds level. If overdrawn, departments should take money off deposit to ensure that by the close of business on -
Annual Report | Finance Division
https://www.finance.admin.cam.ac.uk/policy-and-procedures/financial-procedures/chapter-12-investments/investment-cambridge-university-320 Mar 2015: An annual Investment management report of the CUEF is produced each year end.. This report presents the results for the year, details of the asset allocation of the fund, commentary on performance and records historic performance. If you would like -
Amendments to a grant | Finance Division
https://www.finance.admin.cam.ac.uk/policy-and-procedures/financial-procedures/chapter-19-research-grants/ufs-grants-module/amendments12 Aug 2015: extensions (cost and no cost), supplementary funding and virement of funds between expenditure categories. -
Departmental Holdings Summary | Finance Division
https://www.finance.admin.cam.ac.uk/policy-and-procedures/financial-procedures/chapter-12-investments/investment-cambridge-university-220 Mar 2015: Twice a year, departments are sent a summary of their unit holdings as at 31 December and 30 June. Alternatively, departments can run the UFS Transaction Code Balances report at any time to obtain this information. -
Clearing the suspense grant | Finance Division
https://www.finance.admin.cam.ac.uk/policy-and-procedures/financial-procedures/chapter-19-research-grants/managing-your-grant/clearing12 Aug 2015: Search site. Finance Division. Clearing the suspense grant. Each department has a suspense project and award with the format RG00000 (dept cost centre) for the award code and dept cost ... staff costs where award and project numbers do not match with the -
Chapter 12 - Investments | Finance Division
https://www.finance.admin.cam.ac.uk/policy-and-procedures/financial-procedures/chapter-12-investments20 Mar 2015: Download this chapter in PDF format Overview Departments are able to invest surplus income on specific source of funds in either Cambridge University Endowment Fund (CUEF) or in the University Deposit account. -
Chapter 13 - Trust funds | Finance Division
https://www.finance.admin.cam.ac.uk/policy-and-procedures/financial-procedures/chapter-13-trust-funds1 Apr 2015: Download this chapter in PDF format What is a trust fund? A trust fund is established where the University accepts a bequest "on trust". This becomes a binding obligation upon the University to use the money in accordance with the terms of the b -
Chapter 16 - Fixed Assets | Finance Division
https://www.finance.admin.cam.ac.uk/policy-and-procedures/financial-procedures/chapter-16-fixed-assets31 Mar 2015: Download this chapter in PDF format Overview The pages in this section give further information on the policies and procedures for Fixed Assets. -
Chapter 3 - Chart of Accounts | Finance Division
https://www.finance.admin.cam.ac.uk/policy-and-procedures/financial-procedures/chapter-3-chart-accounts4 Sep 2015: Download this chapter in PDF format Version History Version Number Issue date Comments 3.1 Apr 2024 Updated links and terminology Basic, overtime and casual transaction pay codes added to chapter 3.0 Jan 2018 Updated formatting to new FPM style -
Best Practice Guides | Finance Division
https://www.finance.admin.cam.ac.uk/policy-and-procedures/other-procedures/best-practice-guides6 Oct 2015: The Best Practice Guides offer examples and common scenarios of the procedures in practice. -
What budgets do we set in the University? | Finance Division
https://www.finance.admin.cam.ac.uk/policy-and-procedures/financial-procedures/chapter-2-budgetary-planning-control/monitoring/what20 Mar 2015: ABAA. Chest Stipends. Recurrent funding for the pay costs of academic and academic-related staff. ... All applications for research grants and contracts must now be costed on ‘X5’ on a Full Economic Cost (fEC) basis. -
Chapter 11: Year-end instructions Jul 2024 | Finance Division
https://www.finance.admin.cam.ac.uk/policy-and-procedures/financial-procedures/chapter-11-year-end-instructions22 Jul 2015: Search site. Finance Division. Chapter 11: Year-end instructions Jul 2024. Chapter 11 - Year End Instructions. This chapter contains information on the basis that the University’s year end process works in line with the expected timetable. If -
Chapter 8b - Internal trading | Finance Division
https://www.finance.admin.cam.ac.uk/policy-and-procedures/financial-procedures/chapter-8b-internal-trading7 Apr 2015: Download this chapter in PDF format Overview Internal Trading is the process by which goods and services are bought and sold between Cambridge University departments using UFS Accounts Receivable (AR) and Accounts Payable (AP) modules. -
Chapter 4 - Procurement Procedures | Finance Division
https://www.finance.admin.cam.ac.uk/policy-and-procedures/financial-procedures/chapter-4-procurement-procedures30 Mar 2015: This chapter is not currently available to download This chapter is currently being re-written and is unavailable In the interim, guidance may be found in the Purchasing guide This outlines the end-to-end journey for purchasing goods, works and
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