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7 Apr 2015: Transfers of donated funds to other institutions must always be approved by the Head of Department and be in accordance with the terms of the gift and the University's general charitable purposes.

5 Aug 2015: Before completing a new supplier request, ensure that the supplier is not already on the Supplier database by using the search function.

23 Jul 2015: Unlike most ‘for-profit’ organisations, funds allocated but unspent at the end of a financial year may in some cases (subject to rules) be carried forward in reserves for use in subsequent years. This allows institutions and Schools the

1 Apr 2015: Often departmental activities will be funded from a variety of sources that may include income for a trust fund.

1 Apr 2015: Many departments have surpluses that are held on deposit with the University Deposit Account. Departments are responsible for monitoring account and deposit balances and can process deposit movements themselves through a General Ledger journal.

2 Apr 2015: Since 1 August 2003, overheads, calculated as a percentage of salary costs, have been charged on donation accounts and special funds. The policy aims to ensure that a contribution is made towards the infrastructure costs of activities funded from

10 Aug 2015: Module closes at 5pm on Friday 30 August ON THIS PAGE Summary of tasks Key dates CUEF sales/purchases Process and reconcile petty cash Credit card expenditure Budget Freeze Chest Allocation Holdback Mechanism Monies on deposit Accruals Unearned

23 Jul 2015: In general Chest budgets are set at the beginning of the financial year. It is the responsibility of the School Business Partners and institution heads of finance to organise the upload of institutional budgets, as detailed in the Blue Book, into UFS

2 Apr 2015: A specific endowment is a donation where the donor has specified that the funds are to be invested and the investment income is to be used for specific purposes, which may be as wide as a department or academic area. The funds may be required to be

31 Mar 2015: Ensure that the "Track as Asset" box in the AP module is ticked for all fixed assets purchases in excess of £5,000. This is essential. Notify the Fixed Asset Helpdesk of any assets not tracked. Notify the Fixed Assets Helpdesk of any fixed asse

1 Apr 2015: An appropriation in aid is a transfer of income from a trust fund to a departmental account, and is therefore a saving to the University Chest. These appropriations come under the following main categories.

2 Apr 2015: The University will seek to avoid the situation where it becomes committed to expenditure for which it has insufficient funds. Accordingly, the terms of any specific donations and endowments must be carefully considered before a gift is accepted.

31 Mar 2015: Monthly 'Mass Additions' process The main central process revolves around creating 'mass additions' - this sweeps all invoice data re ticked 'track as asset' items into a holding area called mass additions within the fixed asset module.

12 Aug 2015: Each research award will be activated within the UFS Grants module and given a unique award number, prefaced by RG or G. This will then be linked to a unique project number. It is helpful to quote the award RG/G number or project number in all

12 Aug 2015: Initial source of support Your initial source of support should be your Finance Analyst - Research and Grants in the Research Operations Office. Each Department has a dedicated Finance Analyst - Research and Grants.

20 Mar 2015: The prime reason why the University sets budgets is to ensure that it is operating sustainably.

23 Jul 2015: The table below details those activities and sources of funds for which budgets are not created in UFS, unless your Finance Business Partner/Institution Finance Manager tells you otherwise. These activities are monitored by comparing Actual

7 Apr 2015: Departments are required to create internal sales transactions when trading with other internal departments. Upon receipt of a request or a purchase order, the selling department must raise a UFS invoice using the correct internal trading data.

2 Apr 2015: A General Donation is one in respect of which the donor has either: not placed any restrictions; or has placed restrictions which are met by expenditure already committed or planned as part of the department's existing operations.

31 Mar 2015: Both the University’s internal and external auditors have access to all records, assets, personnel and premises and the right to obtain such explanations as they consider necessary.