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1 Apr 2015: Most trust funds will have some permanent capital - the original endowment that cannot be spent by the Managers. A number of funds do not have permanent capital as, under the terms of the bequest, both the original donation and any income generated,

1 Apr 2015: A significant number of the University's Trust Funds are prize funds. The detail of each prize is listed annually in November each year, in a special edition of the Reporter. Many prize funds have the annual income as the value of the prize.

2 Apr 2015: Research grants If an offer of support appears to fall between a research grant and donation, it is important to seek advice from Finance Division or ROO, because certain benefits to donors (use of logos, rights to attend seminars, access to

17 Aug 2015: To create an invoice, the customer must exist in UFS. The Credit Control Team provides a centralised service to set up and amend customers in Accounts Receivable. This service is designed to reduce the administrative burden on the institutions,

5 Aug 2015: Credit cards must be used exclusively for expenditure directly relating to University business. This may include travel and restricted entertaining.

1 Apr 2015: Most trust funds will have some spendable capital as well as permanent capital. This is also known as accumulated unspent income. The regulations for most Trust Funds explicitly provide for unspent income to be carried forward and used as income in

17 Aug 2015: In addition to payment terms, it is important for institutions to establish in advance the most appropriate payment method. The customer can be billed, by raising an invoice, or the item could be added to the University’s online store.

17 Aug 2015: When a debt becomes overdue, it is important to establish the reason for non-payment. Reason Context Action Payment missing The debtor claims they have already paid. The institution should gain as much information concerning the payment as possible.

1 Apr 2015: The constitution of the board of managers or electors of a trust fund is usually laid down by Ordinance. Managers may be appointed by the Council, the General Board, Faculty Board or other bodies. A full list of managers for each trust tund is

31 Mar 2015: Department's responsibilities iProcurement When raising a requisition select an appropriate category code – non catalog items eg. %equipment. The track as asset box can be ticked at requisition level which will pull through to the Accounts Payable