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First impressions of the Finance Transformation Programme | Finance…
https://www.finance.admin.cam.ac.uk/news/first-impressions-finance-transformation-programme20 May 2022: Five months into his role as Head of the Finance Transformation Programme, Ravi Mathavan shares an insider view Over the next few years, the Finance Transformation Programme will transform the way the Finance Division provides professional services, -
FTP Discovery Phase feedback session webinar | Finance Division
https://www.finance.admin.cam.ac.uk/news/ftp-discovery-phase-feedback-session-webinar17 Mar 2020: During the first two weeks of March, the Finance Transformation Programme (FTP) has been feeding back the results of its Discovery Phase to key stakeholders and those who took part in the engagement activity. One of the feedback sessions was -
Reporting tools | Finance Division
https://www.finance.admin.cam.ac.uk/training/finance-systems/reporting-tools6 Feb 2015: There are a number of different reporting tools currently available to enable staff to extract and analyse financial information from UFS UFS Cognos Excel Tableau UFS Standard reports and online enquiries run directly within UFS that generally -
Complaints Procedure | Finance Division
https://www.finance.admin.cam.ac.uk/policy-and-procedures/complaints-procedure25 Nov 2014: The Finance Division aims to provide a high quality and efficient service to all customers. We listen to both positive and critical comments and use them to improve our services, so if you have views about our services and the way they are provided, -
Air travel: expense policy | Finance Division
https://www.finance.admin.cam.ac.uk/employee-expenses-policy/annex/business-travel/by-air2 Aug 2023: This table forms part of the Employee Expenses policy. Any deviations from the policy must adhere to the key principles and be authorised by the Head of Institution. It is to be applied in conjunction with the Business Travel values, and, where -
Imports - what do Departments need to do to prepare? | Finance…
https://www.finance.admin.cam.ac.uk/news/imports-what-do-departments-need-do-prepare18 Nov 2020: From 1 January 2021, the way that we pay import VAT is changing. When the EU/UK transition period ends on 31 December 2020, imports from countries in the EU will be subject to the same customs controls and VAT rules as imports from the rest of the -
Category Codes: A | Finance Division
https://www.finance.admin.cam.ac.uk/training/docs/cufs-codes/category-codes-a9 Mar 2016: A B C D E F G H I J K L M N O P Q R S T U V W X Y Z Code Commodity AA AUDIO EQUIPMENT INCLUDE VIDEO CONFERENCING, TV & VIDEO AAA AUDIO SPEAKERS AAB AUDIO CASSETTE RECORDERS AAC AUDIO AMPLIFIER AAD AUDIO TUNER AAE AVA EQUIPMENT - REPAIR & MAINTENAN -
A. Preliminary | Finance Division
https://www.finance.admin.cam.ac.uk/policy-and-procedures/financial-regulations/preliminary25 Nov 2014: Terms in capitals are defined in Schedule 2 where necessary to aid interpretation. The Council is responsible for the supervision and management of University resources and finances. -
Schedules | Finance Division
https://www.finance.admin.cam.ac.uk/policy-and-procedures/financial-regulations/schedules25 Nov 2014: Schedule 1 – Competition Procedures Schedule 2 – Definition, Advice and Guidance -
Providing access to transparent financial information | Finance…
https://www.finance.admin.cam.ac.uk/news/providing-access-transparent-financial-information10 Dec 2020: The Enhanced Financial Transparency project (EFT), one of the Finance Transformation Programme’s (FTP) key projects, held two workshops with 38 staff members recently in order to capture key challenges faced by the University in financial planning. -
Emergency Purchasing Procedures | Finance Division
https://www.finance.admin.cam.ac.uk/policy-and-procedures/emergency-purchasing-procedures9 Dec 2019: Emergency purchasing procedures A Template Purchase Order (word format) is available for departments to use ONLY DURING THE SHUTDOWN PERIOD. Please enter an emergency purchase order number which includes your departmental prefix for the ship-to site -
New expense management system provider is agreed | Finance Division
https://www.finance.admin.cam.ac.uk/news/new-expense-management-system-provider-agreed20 Jan 2020: January has seen the University move a step closer to transforming how employees process their expense claims as it has been agreed that expense system solution provider SAP Concur will take this work forward. -
Additional overseas travel costs: expenses policy | Finance Division
https://www.finance.admin.cam.ac.uk/employee-expenses-policy/annex/additional-overseas-travel-costs28 Jul 2023: Employees are responsible for ensuring that they have valid passports, and appropriate visas/right to work documentation, for overseas business travel. Tax treatment for additional overseas travel costs This table forms part of the Employee Expenses -
CIMA | Finance Division
https://www.finance.admin.cam.ac.uk/training-and-development/professional-qualification/cima6 Feb 2015: CIMA - The Chartered Institute of Management Accountants CIMA is the world's largest and leading professional body of management accountants with 203,000 members and students in 173 countries. -
ACCA | Finance Division
https://www.finance.admin.cam.ac.uk/training-and-development/professional-qualification/acca6 Feb 2015: ACCA - The Association of Chartered Certified Accountants ACCA (the Association of Chartered Certified Accountants) is the global body for professional accountants, with 162,000 members and 428,000 students. -
Use of employee's own vehicle: expenses policy | Finance Division
https://www.finance.admin.cam.ac.uk/employee-expenses-policy/annex/business-travel/own-vehicle2 Aug 2023: This table forms part of the Employee Expenses policy. Any deviations from the policy must adhere to the key principles and be authorised by the Head of Institution. It is to be applied in conjunction with the Sustainable Business Travel values, and, -
Expense Management System update and roll out plan | Finance Division
https://www.finance.admin.cam.ac.uk/news/expense-management-system-update-and-roll-out-plan29 May 2020: The Finance Transformation Programme’s (FTP) Expense Management System project is progressing well and, with support from wider University user groups, a more user-friendly system is being developed. -
Hire vehicles: expenses policy | Finance Division
https://www.finance.admin.cam.ac.uk/employee-expenses-policy/annex/business-travel/hire-vehicles2 Aug 2023: This table forms part of the Employee Expenses policy. Any deviations from the policy must adhere to the key principles and be authorised by the Head of Institution. It is to be applied in conjunction with the Business Travel values, and, where -
Scheduled central processes | Finance Division
https://www.finance.admin.cam.ac.uk/key-dates-and-rates/scheduled-central-processes26 Nov 2015: Process for 2023/24 Completed Scheduled Indirect Cost Contribution (or ICCs.) 3rd June 1st July Monthly Payroll 24th May 25th June Bad debt provision 3rd June 1st July CUEF distribution 11th June 9th July Deposit interest 11th June 9th July -
Finance Staff Bureau | Finance Division
https://www.finance.admin.cam.ac.uk/staff-and-departmental-services/finance-staff-bureau30 Oct 2015: Our Service The Finance Staff Bureau is a dedicated team in the Finance Division to provide temporary or longer-term accounting cover for any department within the University. -
Pilot for upload of a non-Chest ‘PLAN’ to UFS commences | Finance…
https://www.finance.admin.cam.ac.uk/news/pilot-upload-non-chest-plan-ufs-commences13 May 2016: An additional budget called ‘PLAN’ will be added to UFS on Monday 16 May, and the existing ‘BUDGET’ field will be renamed ‘ALLOCATION’. -
B. Heads of Department | Finance Division
https://www.finance.admin.cam.ac.uk/policy-and-procedures/financial-regulations/b-heads-department25 Nov 2014: 4 Definition and Responsibility 4.1 "Head of Department" means any of the following: the Head of a Department or a Faculty not organised in departments, Secretaries of Faculty Boards, Head of a Centre, Institute or other body under the supervisi -
Public transport: expenses policy | Finance Division
https://www.finance.admin.cam.ac.uk/employee-expenses-policy/annex/business-travel/public-transport2 Aug 2023: This table forms part of the Employee Expenses policy. Any deviations from the policy must adhere to the key principles and be authorised by the Head of Institution. It is to be applied in conjunction with the Business Travel values, and, where -
Chapter 19 - Research Grants | Finance Division
https://www.finance.admin.cam.ac.uk/policy-and-procedures/financial-procedures/chapter-19-research-grants29 Jul 2015: understanding sponsor terms and conditions. full economic costing (fEC) of research and the use of the X5 costing tool. -
Chapter 5c - Non-employee expenses | Finance Division
https://www.finance.admin.cam.ac.uk/policy-and-procedures/financial-procedures/chapter-5c-non-employee-expenses18 Mar 2024: This webpage is under construction, and the full chapter is awaiting approval. Pending approval of the chapter, these are the current procedures for specific non-employee expense reimbursement. Please bear in mind that there is still work going on -
K. Property | Finance Division
https://www.finance.admin.cam.ac.uk/policy-and-procedures/financial-regulations/k-property25 Nov 2014: 32 Property 32.1 The University's real property is governed by Statutes and Ordinances including the Sites and Buildings Regulations. 32.2 Departments may not acquire or dispose of real property without taking the advice of the Directors of Finance -
Financial Statements 2020 and current financial narrative | Finance…
https://www.finance.admin.cam.ac.uk/news/financial-statements-2020-and-current-financial-narrative19 Apr 2021: To keep the University’s wider Finance community updated about Cambridge’s key financial issues, Director of Finance David Hughes has recorded two video presentations. -
Register to attend the FTP’s Discovery Phase feedback sessions |…
https://www.finance.admin.cam.ac.uk/news/register-attend-ftps-discovery-phase-feedback-sessions19 Feb 2020: The Finance Transformation Programme’s (FTP) Discovery Phase ended in December and the team is now in a position to share the findings. The Discovery Phase was designed to help us understand how Finance operates and to guide on how we can -
Chapter 18 - Insurance | Finance Division
https://www.finance.admin.cam.ac.uk/policy-and-procedures/financial-procedures/chapter-18-insurance1 Apr 2015: Download this chapter in PDF format Overview The aim of this guidance is to give members of the University of Cambridge a brief overview of the University's insurance programme followed by a more in-depth look at the extent of cover and links to the -
General FAQs | Finance Division
https://www.finance.admin.cam.ac.uk/training/guidance-and-FAQ/122-guidance-help/general-faqs28 Mar 2019: Search site. Finance Division. General FAQs. Q. How do I reset my passphrase in CUFS? Guidance for resetting your CUFS passphrase can be found in the Re-setting your passphrase in CUFS. Q. I'm getting the following error message "Unable to -
Do you have a question about the Expense Management project? |…
https://www.finance.admin.cam.ac.uk/news/do-you-have-question-about-expense-management-project28 Aug 2020: The Finance Transformation Programme’s (FTP) Expense Management project, which is developing a more up to date, digital and user-friendly method for claiming expenses, is progressing well and the team is on-track to launch its pilot phase with -
Off-Payroll Workers | Finance Division
https://www.finance.admin.cam.ac.uk/staff-and-departmental-services/tax-team/off-payroll-workers27 Feb 2017: Link to the FD3 form Background The Off-Payroll Working (OPW) rules are pieces of anti-avoidance legislation which were introduced in response to the perceived failure of the IR35 rules. -
Marketplace homepage appearance changes 9th May 2018 | Finance…
https://www.finance.admin.cam.ac.uk/news/marketplace-homepage-appearance-changes-9th-may-20188 May 2018: Further to the CUFS bulletin notice of 16th April, the homepage for the Marketplace will be changing on 9th May. -
Chapter 17 - Expenditure on buildings | Finance Division
https://www.finance.admin.cam.ac.uk/policy-and-procedures/site-and-buildings-regulations2 Jun 2015: Overview The University of Cambridge Sites and Buildings Regulations as adopted and approved 21 July 2014 allow Departments equipped with necessary expertise to apply for approval to undertake minor construction works and maintenance, providing they -
Sustainable Procurement key to University's journey to a…
https://www.finance.admin.cam.ac.uk/news/sustainable-procurement-key-universitys-journey-zero-carbon7 Apr 2021: The Finance Transformation Programme’s Strategic Procurement and Purchasing (SPP) project aims to support sustainably-informed purchasing choices, whilst maximising the potential of sustainable procurement to help secure a zero-carbon future. The -
Frequently Asked Questions | Finance Division
https://www.finance.admin.cam.ac.uk/finance-transformation-programme/frequently-asked-questions21 Oct 2019: The FTP team has compiled a list of anticipated questions and answers that University employees might have about the programme below. Any further questions can be sent to the FTP mailbox by emailing: ftprogramme@admin.cam.ac.uk and a member of the -
Chapter 12 - Investments | Finance Division
https://www.finance.admin.cam.ac.uk/policy-and-procedures/financial-procedures/chapter-12-investments20 Mar 2015: Download this chapter in PDF format Overview Departments are able to invest surplus income on specific source of funds in either Cambridge University Endowment Fund (CUEF) or in the University Deposit account. -
Finance Transformation Programme appoints new Project Manager |…
https://www.finance.admin.cam.ac.uk/news/finance-transformation-programme-appoints-new-project-manager25 Aug 2021: John Galvin, Head of the Finance Transformation Programme (FTP) has welcomed new team member Rogerio Scott Antunes, who has taken on the role of Project Manager for the Strategic Procurement & Purchasing (SPP) project. John said: “I would like to -
Plan for Expense Management System project during COVID-19 | Finance…
https://www.finance.admin.cam.ac.uk/news/plan-expense-management-system-project-during-covid-199 Apr 2020: Since the onset of the COVID-19 outbreak, the University has found itself operating in unprecedented times in which students have been sent home and examinations cancelled, leaving all staff focused on business-critical processes or supporting those -
Certificates awarded for First Steps in Procurement programme |…
https://www.finance.admin.cam.ac.uk/news/certificates-awarded-first-steps-procurement-programme3 Feb 2017: Certificates were recently awarded after another successful First Steps in Procurement programme run by the Finance Training team Pictured (from left): Pavel Garcia-Cortina Benjamin Boddington Vaijayanti Shinde Helen Parker (tutor) Craig Chapman -
G. Bribery and Fraud | Finance Division
https://www.finance.admin.cam.ac.uk/policy-and-procedures/financial-regulations/g-bribery-and-fraud25 Nov 2014: 20 Bribery, Fraud and Irregularity 20.1 Heads of Department shall implement procedures as required under the University's policy against Bribery and Corruption, including to prevent Fraud. -
Chapter 13 - Trust funds | Finance Division
https://www.finance.admin.cam.ac.uk/policy-and-procedures/financial-procedures/chapter-13-trust-funds1 Apr 2015: Download this chapter in PDF format What is a trust fund? A trust fund is established where the University accepts a bequest "on trust". This becomes a binding obligation upon the University to use the money in accordance with the terms of the b -
Category Codes: T | Finance Division
https://www.finance.admin.cam.ac.uk/training/docs/ufs-codes/transaction-codes/category-codes-t10 Mar 2016: A B C D E F G H I J K L M N O P Q R S T U V W X Y Z Code Commodity TA ACCOMMODATION AND HOTELS TB AIR TRAVEL TC FERRY TRAVEL TD TAXI HIRE TE MILEAGE PRIVATE VEHICLES TF RAIL TRAVEL TG SUBSISTENCE TH CAR HIRE TJ VAN HIRE TK COACH HIRE TKA COACH -
PCI Compliance training | Finance Division
https://www.finance.admin.cam.ac.uk/training/compliance-training-0/pci-compliance-training6 Feb 2015: What is PCI? In order for the University to carry out financial transactions involving the acceptance of payment cards (credit and debit) we have to comply with standards as laid down by the Payment Card Industry Board (PCI). -
L. Authority | Finance Division
https://www.finance.admin.cam.ac.uk/policy-and-procedures/financial-regulations/l-authority25 Nov 2014: 34 Council Delegations and Directions 34.1 The Council hereby gives all delegations and directions contemplated by these Regulations. -
J. Staffing | Finance Division
https://www.finance.admin.cam.ac.uk/policy-and-procedures/financial-regulations/j-staffing25 Nov 2014: 31 Salaries and Staff Appointments 31.1 All University employees shall have a properly authorised letter of appointment in the form approved by, or under, the authority of the Human Resources Committee. For the avoidance of doubt the term 'employees' -
Chapter 16 - Fixed Assets | Finance Division
https://www.finance.admin.cam.ac.uk/policy-and-procedures/financial-procedures/chapter-16-fixed-assets31 Mar 2015: Download this chapter in PDF format Overview The pages in this section give further information on the policies and procedures for Fixed Assets. -
Chapter 3 - Chart of Accounts | Finance Division
https://www.finance.admin.cam.ac.uk/policy-and-procedures/financial-procedures/chapter-3-chart-accounts4 Sep 2015: Download this chapter in PDF format Version History Version Number Issue date Comments 3.1 Apr 2024 Updated links and terminology Basic, overtime and casual transaction pay codes added to chapter 3.0 Jan 2018 Updated formatting to new FPM style -
Sustainability is top of the agenda with Head of Sustainable…
https://www.finance.admin.cam.ac.uk/news/sustainability-top-agenda-head-sustainable-procurement-appointment15 Oct 2021: Procurement Services is delighted to announce the appointment of Cyndi Mudaly in the newly created role of Head of Sustainable Procurement. To read the full story, please click here. -
Modern Slavery Act online course | Finance Division
https://www.finance.admin.cam.ac.uk/training/compliance-training-0/modern-slavery-act-online-course4 Nov 2020: The University and all its staff have a responsibility to ensure that their dealings, and the supply chains of those who we trade with, are free from any sort of modern slavery in compliance with the Modern Slavery Act 2015.
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