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19 Jan 2015: All foreign staff commencing employment must complete a Starter Checklist form, which should be sent to the Payroll Section. Download the Starter Checklist here. This form is designed to be completed online. Please ensure you complete both the

20 May 2022: The new expense system, Concur, will be one of the first visible improvements delivered by the University's Finance Transformation Programme (FTP). Following a successful, year-long pilot, the Finance Division is ready to share it with the University

6 Feb 2015: The Anti-Bribery Policy is a key area of concern for the Audit Committee because non-compliance could result in prosecution of the University for failure to prevent bribery, including, in extreme cases, prosecution of senior managers.

26 Oct 2015: These pages set out procedures and provide additional information for claimants, approvers, department administrators and finance staff in interpreting the policy. The policy and its annex must be referenced for context.

18 Apr 2017: A new version of the UFS Purchase Order will be available from today (Tuesday 18th April). This is as a result of the work initiated by Procurement Services in consultation with the Finance User Group over the last 18 months.

28 Jul 2022: The Finance Division has already rolled out the new expense system, Concur, to around 75% of staff, which is a fantastic achievement given that the main rollout started in May. Concur is a more efficient and more compliant way to reclaim

6 Feb 2015: Sales These are the University’s Terms and Conditions which apply to all sales of goods and services made by the University unless otherwise stated or agreed between the parties, as well as our General Conditions of Contract terms for purchases of

2 Mar 2021: Search site. Finance Division. Import FAQs: Declarations. Q. 1. Printer-friendly version. Search. Some items on this website are restricted. University members are encouraged to log in using Raven to make the best use of the site:. 2024 University

1 Dec 2020: Virtual classroom courses These are live courses run on Teams, places must be booked in advance VAT and the University This session provides you with a simple overview of the basics and how VAT applies to the University.

1 Aug 2023: It is expected that, in most cases, business costs would be incurred by the institution as opposed to individual members of staff. This section details some of the main types of business expenses which may be incurred in exceptional circumstances,

6 Feb 2015: Status 2023/2024 May 2024 June 2024 Accounts Payable CLOSED OPEN Accounts Receivable CLOSED OPEN Purchasing CLOSED OPEN Grants CLOSED OPEN Inventory CLOSED OPEN Fixed Assets CLOSED OPEN General Ledger CLOSED OPEN

3 Sep 2015: Reports available Summary of standard Cognos reports available to departmental users in both GL and Grants.

19 Sep 2019: FINANCE DIVISION HANDBOOK This handbook gives a brief description of the activities of the Finance Division. Our staff promote the effective use of Cambridge's financial resources by providing professional advice across the University. We supply

12 Apr 2016: Taking account of feedback received two new ‘filters’ have been added into the Report Catalogue so that users can further restrict their searches to help find relevant reports.

24 Jul 2017: On this page: Year-end Presentation Year End Video Guides Year-end Additional Presentations Year-end video presentation The 2024 Finance Year End Presentation took place on 11th June at 10am. You can watch the recording above or by clicking here.

24 Jul 2020: A major step towards creating a simpler, more user-friendly approach to how the University procures, purchases and pays for its goods, works and services was made this week (July 24) with the launch of Version 1 of the new Procurement Services

26 Nov 2020: Virtual classroom courses These are live courses run on Teams, places must be booked in advance Budgeting 1 - Introduction to budgeting in the University This session covers the theory and practice of budgeting in the University, how to interpret

19 Jan 2015: From 6 April 2013 form P38(S) was withdrawn from use. From this date students are treated in the same way as all other employees for Income tax and National Insurance contributions purposes. A Starter Checklist form should be completed in place of

26 Jun 2020: Through its response to the COVID-19 outbreak, Finance has had to adapt at speed to keep critical business functions operating, while progressing major functional activities such as the budget and year-end process.

25 Nov 2014: This chapter is currently being updated Introduction to VAT It is the responsibility of Heads of Departments to ensure that their Department accounts correctly for VAT and, where appropriate, corporation tax1.

26 Nov 2021: On 22 November the Finance Division successfully delivered a major upgrade to CUFS (Cambridge University Finance System) from Oracle 12.1.3 to the latest version R12.2.10.

1 Dec 2020: Online courses These are online courses, available at any time. Book a place to start the course immediately. Petty Cash This short online course will provide you with an overview of the way petty cash operates.

25 Nov 2014: Schedule 1 – Competition Procedures Schedule 2 – Definition, Advice and Guidance

6 Jul 2022: Search site. Finance Division. Test Page. test. Printer-friendly version. Search. Some items on this website are restricted. University members are encouraged to log in using Raven to make the best use of the site:. 2024 University of Cambridge.

2 Aug 2023: This table forms part of the Employee Expenses policy. Any deviations from the policy must adhere to the key principles and be authorised by the Head of Institution. It is to be applied in conjunction with the Business Travel values, and, where

20 May 2022: Five months into his role as Head of the Finance Transformation Programme, Ravi Mathavan shares an insider view Over the next few years, the Finance Transformation Programme will transform the way the Finance Division provides professional services,

17 Mar 2020: During the first two weeks of March, the Finance Transformation Programme (FTP) has been feeding back the results of its Discovery Phase to key stakeholders and those who took part in the engagement activity. One of the feedback sessions was

6 Feb 2015: There are a number of different reporting tools currently available to enable staff to extract and analyse financial information from UFS UFS Cognos Excel Tableau UFS Standard reports and online enquiries run directly within UFS that generally

25 Nov 2014: The Finance Division aims to provide a high quality and efficient service to all customers. We listen to both positive and critical comments and use them to improve our services, so if you have views about our services and the way they are provided,

18 Nov 2020: From 1 January 2021, the way that we pay import VAT is changing. When the EU/UK transition period ends on 31 December 2020, imports from countries in the EU will be subject to the same customs controls and VAT rules as imports from the rest of the

9 Mar 2016: A B C D E F G H I J K L M N O P Q R S T U V W X Y Z Code Commodity AA AUDIO EQUIPMENT INCLUDE VIDEO CONFERENCING, TV & VIDEO AAA AUDIO SPEAKERS AAB AUDIO CASSETTE RECORDERS AAC AUDIO AMPLIFIER AAD AUDIO TUNER AAE AVA EQUIPMENT - REPAIR & MAINTENAN

25 Nov 2014: Terms in capitals are defined in Schedule 2 where necessary to aid interpretation. The Council is responsible for the supervision and management of University resources and finances.

10 Dec 2020: The Enhanced Financial Transparency project (EFT), one of the Finance Transformation Programme’s (FTP) key projects, held two workshops with 38 staff members recently in order to capture key challenges faced by the University in financial planning.

28 Jul 2023: Employees are responsible for ensuring that they have valid passports, and appropriate visas/right to work documentation, for overseas business travel. Tax treatment for additional overseas travel costs This table forms part of the Employee Expenses

9 Dec 2019: Emergency purchasing procedures A Template Purchase Order (word format) is available for departments to use ONLY DURING THE SHUTDOWN PERIOD. Please enter an emergency purchase order number which includes your departmental prefix for the ship-to site

20 Jan 2020: January has seen the University move a step closer to transforming how employees process their expense claims as it has been agreed that expense system solution provider SAP Concur will take this work forward.

2 Aug 2023: This table forms part of the Employee Expenses policy. Any deviations from the policy must adhere to the key principles and be authorised by the Head of Institution. It is to be applied in conjunction with the Sustainable Business Travel values, and,

6 Feb 2015: CIMA - The Chartered Institute of Management Accountants CIMA is the world's largest and leading professional body of management accountants with 203,000 members and students in 173 countries.

6 Feb 2015: ACCA - The Association of Chartered Certified Accountants ACCA (the Association of Chartered Certified Accountants) is the global body for professional accountants, with 162,000 members and 428,000 students.

2 Aug 2023: This table forms part of the Employee Expenses policy. Any deviations from the policy must adhere to the key principles and be authorised by the Head of Institution. It is to be applied in conjunction with the Business Travel values, and, where

29 May 2020: The Finance Transformation Programme’s (FTP) Expense Management System project is progressing well and, with support from wider University user groups, a more user-friendly system is being developed.

26 Nov 2015: Process for 2023/24 Completed Scheduled Indirect Cost Contribution (or ICCs.) 3rd June 1st July Monthly Payroll 24th May 25th June Bad debt provision 3rd June 1st July CUEF distribution 11th June 9th July Deposit interest 11th June 9th July

30 Oct 2015: Our Service The Finance Staff Bureau is a dedicated team in the Finance Division to provide temporary or longer-term accounting cover for any department within the University.

2 Aug 2023: This table forms part of the Employee Expenses policy. Any deviations from the policy must adhere to the key principles and be authorised by the Head of Institution. It is to be applied in conjunction with the Business Travel values, and, where

13 May 2016: An additional budget called ‘PLAN’ will be added to UFS on Monday 16 May, and the existing ‘BUDGET’ field will be renamed ‘ALLOCATION’.

25 Nov 2014: 4 Definition and Responsibility 4.1 "Head of Department" means any of the following: the Head of a Department or a Faculty not organised in departments, Secretaries of Faculty Boards, Head of a Centre, Institute or other body under the supervisi

18 Mar 2024: This webpage is under construction, and the full chapter is awaiting approval. Pending approval of the chapter, these are the current procedures for specific non-employee expense reimbursement. Please bear in mind that there is still work going on

29 Jul 2015: understanding sponsor terms and conditions. full economic costing (fEC) of research and the use of the X5 costing tool.

25 Nov 2014: 32 Property 32.1 The University's real property is governed by Statutes and Ordinances including the Sites and Buildings Regulations. 32.2 Departments may not acquire or dispose of real property without taking the advice of the Directors of Finance

19 Apr 2021: To keep the University’s wider Finance community updated about Cambridge’s key financial issues, Director of Finance David Hughes has recorded two video presentations.