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Probationary Arrangements | Human Resources
https://www.hr.admin.cam.ac.uk/policies-procedures/probationary-arrangements10 Apr 2017: These probationary arrangements expired on 30 September 2021. For the University’s revised probationary arrangements which apply from 1 October 2021, please follow this link. Extensions to probation: COVID-19 Voluntary Impact Assessment The -
X5 Training | Research Operations Office
https://www.research-operations.admin.cam.ac.uk/about-us/bulletin/item/x5-training-319 Jan 2017: The training covers setting up an X5 using the Project Wizard as well as using the correct methodology for capturing costs. Thursday 9th February 2017 17 Mill Lane 5 Spaces available Monday 13th March 2017 17 Mill Lane Spaces Thursday 13th April -
Pro formae PD/PROB/R2 and PD/PROB/A2 | Human Resources
https://www.hr.admin.cam.ac.uk/policies-procedures/probationary-arrangements/pro-formae-pdprobr2-and-pdproba214 Nov 2017: These probationary arrangements expired on 30 September 2021. For the University’s revised probationary arrangements which apply from 1 October 2021, please follow this link. COVID-19 Voluntary Impact Assessment Form (Probation) Please refer to -
New fEC rates | Research Operations Office
https://www.research-operations.admin.cam.ac.uk/about-us/bulletin/item/new-fec-rates2 Feb 2017: Please be advised that X5 has been updated with the new fEC rates for 2017 from the 1st of February 2017 (note MRF/SRF rates are yet to be updated). Users of X5 are advised to update their costings (the Rates Tab in X5) to ensure the new rates are -
Introduction | Human Resources
https://www.hr.admin.cam.ac.uk/hr-staff/information-staff/assistant-staff-handbook/introduction14 Nov 2017: This handbook is a supplement to your letter of appointment. It sets out your terms and conditions of employment in greater detail and explains the processes and rules involved. You are employed as a member of the Assistant Staff, a staff group -
Holidays | Human Resources
https://www.hr.admin.cam.ac.uk/hr-staff/information-staff/assistant-staff-handbook/holidays14 Nov 2017: Holidays (Rules B22–B30) As explained in the previous section, hours of work are calculated as an annual number of hours. The standard working week is 36.5 hours, although staff in some institutions work a longer week and thus earn additional days -
Special Leave | Human Resources
https://www.hr.admin.cam.ac.uk/hr-staff/information-staff/assistant-staff-handbook/special-leave14 Nov 2017: Special Leave (Rules B31–35) In addition to the provision for annual leave and for maternity, paternity and parental leave, there are a number of schemes which provide for special leave in particular circumstances. Some schemes are open only to -
How the framework can help | Human Resources
https://www.hr.admin.cam.ac.uk/policies-procedures/behavioural-attributes/how-framework-can-help15 Mar 2017: How the framework can help University staff As the behavioural attributes framework is introduced across more HR processes it will assist staff in a number of ways: In terms of recruitment Those involved with selection will have a clear -
Hours of Work | Human Resources
https://www.hr.admin.cam.ac.uk/hr-staff/information-staff/assistant-staff-handbook/hours-work14 Nov 2017: Hours of Work (Rules B1–B21) The pattern of hours of work varies between institutions according to the particular needs of each institution. You may not be required to work the same number of hours in each week, depending on the workload of the -
Research Dashboard | Research Operations Office
https://www.research-operations.admin.cam.ac.uk/about-us/bulletin/item/research-dashboard22 Aug 2017: The aim of the Research Dashboard is to provide PIs with an easy, single point of access to their research grant and contract information at a high level with the ability to obtain further information from underlying existing research administration -
Roles and responsibilities | Human Resources
https://www.hr.admin.cam.ac.uk/policies-procedures/special-leave-policy/roles-and-responsibilities28 Mar 2017: Employees Submit special leave requests to the relevant manager using the appropriate documentation and providing supporting information where needed. Employees can contact their HR Adviser in the first instance to discuss the special leave request -
Summary of leave: temporary flexible working | Human Resources
https://www.hr.admin.cam.ac.uk/policies-procedures/leave/summary-leave-temporary-flexible-working-029 Mar 2017: Type of Leave Stipend Normally Payable Conditions Leave to work part-time on a temporary basis Special Ordinances C (i) 2 (c), Form CHRIS/74 Pro rata on either a permanent or temporary basis for up to 5 years at a time (renewable); Sabbatical leave -
Summary of leave: temporary flexible working | Human Resources
https://www.hr.admin.cam.ac.uk/policies-procedures/leave/summary-leave-temporary-flexible-working27 Mar 2017: Type of Leave Stipend Normally Payable Conditions Leave to work part-time on a temporary basis Special Ordinances C (i) 2 (c), Form CHRIS/74 Pro rata for up to 3 (awaiting approval to change to 5) years at a time (renewable); Sabbatical leave -
Summary of leave for academic or professional reasons | Human…
https://www.hr.admin.cam.ac.uk/policies-procedures/leave/summary-leave-academic-or-professional-reasons27 Mar 2017: Type of Leave Stipend Normally Payable Conditions Sabbatical Leave (Statute C1 and Special Ordinance C (i) 1, Form CHRIS/67 According to the rules for payment of stipend whilst on leave under Special Ordinance C(i) — normally accrued at rate of -
Apprenticeship Levy | Research Operations Office
https://www.research-operations.admin.cam.ac.uk/about-us/bulletin/item/apprenticeship-levy6 Apr 2017: From 6 April 2017, employers with a wage bill over £3 million per year, must pay the apprenticeship levy which is charged at 0.5% of the annual pay bill. https://www.gov.uk/government/publications/apprenticeship-levy/apprenticeship-levy| Funders -
UIS Data Storage | Research Operations Office
https://www.research-operations.admin.cam.ac.uk/about-us/bulletin/item/uis-data-storage16 Feb 2017: The University Information Services (UIS) has been developing three new, large-scale, enterprise grade storage services to meet the need for mass data storage across the University. These are Research Data Store Research File Share Research Cold -
Financial Audit | Research Operations Office
https://www.research-operations.admin.cam.ac.uk/types-audit-and-their-triggers/financial-audit21 Feb 2017: For financial audits, generally the following items will be looked at: Copies of invoices and expense claims Billing report and reconciliation with submitted claims Back up for personnel costs, including signed timesheet, Contract of Employment and -
Technical Audit | Research Operations Office
https://www.research-operations.admin.cam.ac.uk/types-audit-and-their-triggers/technical-audit21 Feb 2017: For technical audits, generally the followings will be looked at: Degree of fulfilment of the project work plan and deliverables for the relevant period Continued relevance of the objectives Management procedures and methods of projects The -
US Export Control | Research Operations Office
https://www.research-operations.admin.cam.ac.uk/policies/export-control/us-export-control22 Jun 2017: US Export Control If you import controlled technology / goods / software from the USA, US Export Controls apply even after the item is no longer in the US. -
Appeals Procedure | Human Resources
https://www.hr.admin.cam.ac.uk/policies-procedures/ending-fixed-term-contracts/appeals-procedure27 Mar 2017: Appeals Procedure A member of staff who wishes to appeal against the decision to end their fixed term contract must submit notice of their appeal in writing. This notice of appeal should set out the grounds of the appeal and state whether the appeal -
MRF/SRF Rates for 2017 | Research Operations Office
https://www.research-operations.admin.cam.ac.uk/about-us/bulletin/item/mrfsrf-rates-201716 Feb 2017: Please be advised that X5 has been updated with the new MRF/SRF rates for 2017 as of 1st February 2017. Users of X5 will need to update their costings (go to the Rates Tab / Facilities Rates File / select the new date and save). Also please be aware -
Documentation | Human Resources
https://www.hr.admin.cam.ac.uk/policies-procedures/silp/documentation30 Jun 2017: 7. Documentation Supplement in lieu of pension application form Opt out and enhanced opt out forms are available on the USS website https://www.uss.co.uk/members/members-home/resources/forms Voluntary salary cap form (A form can be obtained from the -
Appeals | Human Resources
https://www.hr.admin.cam.ac.uk/policies-procedures/sickness-absence-policy/sickness-absence-guidance/appeals29 Mar 2017: Appeals An appeal against the outcome of any formal stage should be made in writing under the appeal procedure for the relevant staff category. The purpose of the appeal hearing is to establish if the outcome of the procedure was appropriate and -
RGUG meeting - 10th February | Research Operations Office
https://www.research-operations.admin.cam.ac.uk/about-us/bulletin/item/rgug-meeting-10th-february2 Feb 2017: The next RGUG meeting with be on Friday 10th February at 10am in the Roger Needham Building, West Cambridge. An agenda for the meeting is available from the ROO website. -
Interim Audit of H2020 Grants | Research Operations Office
https://www.research-operations.admin.cam.ac.uk/about-us/bulletin/item/interim-audit-h2020-grants3 Nov 2017: For H2020 grants there is the expectation that there will be one interim audit (usually after the end of P1) for any grant with a budget of €325,000 or more of direct costs. We have now agreed with LEES Chartered Accountants that if a Department -
Audit for Horizon 2020 Grants | Research Operations Office
https://www.research-operations.admin.cam.ac.uk/about-us/bulletin/item/audit-horizon-2020-grants10 Mar 2017: Horizon 2020 rules require only a single audit with the final claim. In order to mitigate the risk associated with having just a single audit, the University has developed a policy which enables all eligible projects to have an interim audit. Full -
Termination of Employment | Human Resources
https://www.hr.admin.cam.ac.uk/hr-staff/information-staff/assistant-staff-handbook/termination-employment15 Nov 2017: Termination of Employment (Rules A6 to A8) Resignation If you wish to resign from your employment with the University, you must inform your Head of Institution in writing providing four weeks' notice. -
Staff and Students Relationships Policy: Supplementary Guidance |…
https://www.hr.admin.cam.ac.uk/staff-and-students-relationship-policy/staff-and-students-relationships-policy-supplementary10 Oct 2017: This supporting guidance is intended to assist institutions and individuals with interpreting and implementing the Staff and Students Relationships Policy. 1. Introduction 1.1. The Policy concerning Personal Relationships between staff and students -
Absence through sickness | Human Resources
https://www.hr.admin.cam.ac.uk/hr-staff/information-staff/assistant-staff-handbook/absence-through-sickness14 Nov 2017: Sickness Absence Reporting Procedure If you cannot attend work due to ill-health you should notify your manager (or a designated person within your Institution) of your absence by telephone as soon as possible on the first day of absence and, -
New Costing Sub Type on X5 | Research Operations Office
https://www.research-operations.admin.cam.ac.uk/about-us/bulletin/item/new-costing-sub-type-x59 Jun 2017: X5 has a new option under the Costing tab called “Costing sub type”. At the project Wizard setup stage you will now have the option to select a “Costing sub type”, either “Contract Required” or “Tender”. This is not a mandatory field -
Demystyfing H2020 Audits | Research Operations Office
https://www.research-operations.admin.cam.ac.uk/about-us/bulletin/item/demystyfing-h2020-audits-019 May 2017: The Research Operations Office is organising a half-day event on Horizon 2020 audits targeted at those involved in Horizon 2020 project finance and reporting, either as an administrator, accounts clerk or PI. The session will be led by ROO and LEES -
Excel Versions of CUFS Reports | Research Operations Office
https://www.research-operations.admin.cam.ac.uk/about-us/bulletin/item/excel-versions-cufs-reports9 Mar 2017: The Finance Information Delivery Framework project has released a number of CUFS reports that are now available in Excel. There are three reports relating to research grants: GMS: Award Status Report By Dept or Award - Excel Version (UFS) GMS: -
Probationary Arrangements for Academic Offices | Human Resources
https://www.hr.admin.cam.ac.uk/policies-procedures/probationary-arrangements/probationary-arrangements-academic-offices10 Apr 2017: These probationary arrangements expired on 30 September 2021. For the University’s revised probationary arrangements which apply from 1 October 2021, please follow this link. COVID-19 Voluntary Impact Assessment Form (Probation) Please refer to -
Links to Other Policies and Guidance | Human Resources
https://www.hr.admin.cam.ac.uk/policies-procedures/sickness-absence-policy/links-other-policies-and-guidance29 Mar 2017: 8. Links to Other Policies and Guidance Capability Stress at Work Maternity Leave Disability and Employment Disciplinary, grievance and appeals Special Leave The University also has a range of support services available to staff, these can be found -
Guidance | Human Resources
https://www.hr.admin.cam.ac.uk/policies-procedures/employing-and-working-relatives-and-related-matters/guidance21 Mar 2017: 4.1 It is recognised that this policy may significantly affect some current working arrangements in Departments/Institutions. Line managers are encouraged to seek advice from their relevant HR Business Manager or Adviser where necessary when -
RGUG Meeting - 6th February 2018 | Research Operations Office
https://www.research-operations.admin.cam.ac.uk/about-us/bulletin/item/rgug-meeting-6th-february-20185 Dec 2017: The next RGUG meeting is Tuesday 6th February, 10am - 11.30am at the Institute of Public Health, Forvie Site, Cambridge Biomedical Campus. Presentations from the previous meeting on 30th NOvember are now available on the ROO website -
Applications to US Federal Agencies | Research Operations Office
https://www.research-operations.admin.cam.ac.uk/about-us/bulletin/item/applications-us-federal-agencies3 Nov 2017: As part of its modernisation programme Grants.gov have advised that from 31 December 2017, PDF single-file application packages will no longer be available and any downloaded prior to that date must be submitted before 31 March 2018. As a replacement -
RGUG - Tuesday 28th March 2017 | Research Operations Office
https://www.research-operations.admin.cam.ac.uk/about-us/bulletin/item/rgug-tuesday-28th-march-201717 Feb 2017: The next RGUG (Research Grants User Group) meeting will be held on Tuesday 28th March 2017 in Room 7, Mill Lane Lecture Rooms. Please note the new time of 10am instead of 10:30am to allow attendees to go to the University administrative staff -
ORCID Competition 2017 in Cambridge | Research Operations Office
https://www.research-operations.admin.cam.ac.uk/about-us/bulletin/item/orcid-competition-2017-cambridge5 Oct 2017: Connect your ORCID to your Symplectic Elements profile between Monday 16 October and Thursday 26 October for a chance to win a £150 Heffers voucher. For further information regarding the competition, how to set up your ORCID, how to get a -
Further Information | Human Resources
https://www.hr.admin.cam.ac.uk/hr-staff/information-staff/assistant-staff-handbook/further-information15 Nov 2017: Further Information The following information does not form part of your contract of employment. Grading of posts and career progression On appointment you will be given a job description which outlines the activities and responsibilities of your -
External contacts | Human Resources
https://www.hr.admin.cam.ac.uk/policies-procedures/disabled-applicants-and-members-staff/external-contacts21 Mar 2017: Useful contacts outside the University Access To Work Access to Work is a scheme run by the Department of Work and Pensions that supports disabled people in overcoming work related obstacles resulting from their disability or health condition. It -
Research Dashboard now available | Research Operations Office
https://www.research-operations.admin.cam.ac.uk/about-us/bulletin/item/research-dashboard-now-available21 Nov 2017: The Research Dashboard is a web-based application designed for PIs to see their research project activity in one place. The dashboard will give researchers an overview of their applications, grants and contracts including The progress of a grant -
Performance Improvement Plan | Human Resources
https://www.hr.admin.cam.ac.uk/policies-procedures/capability-policy/capability-guidance/performance-improvement-plan15 Mar 2017: Performane Improvement Plan templates: Performance Improvement Plan (Word) Performance Improvement Plan (RTF) Performance Improvement Plan examples (PDF) -
Support services available within the University | Human Resources
https://www.hr.admin.cam.ac.uk/policies-procedures/disabled-applicants-and-members-staff/support-services-available-within20 Mar 2017: Human Resources Business Partnering Team The HR Business Partnering team exists to support members of staff and line managers in the various University institutions by providing advice and guidance and promoting best practice in all areas of HR, -
X5 - Additional Drop Down Options | Research Operations Office
https://www.research-operations.admin.cam.ac.uk/about-us/bulletin/item/x5-additional-drop-down-options5 May 2017: In X5, an additional option has been added to two drop down menus. When adding a new unnamed staff member the Title Mx (Gender Neutral) has been added to the drop down list Under the reason for Entering New/Unnamed Post, Pooled Labour has been added -
Best practice in communicating | Human Resources
https://www.hr.admin.cam.ac.uk/policies-procedures/disabled-applicants-and-members-staff/best-practice-communicating21 Mar 2017: Best practice in communicating -
Individual Grievance Procedure | Human Resources
https://www.hr.admin.cam.ac.uk/hr-staff/information-staff/assistant-staff-handbook/individual-grievance-procedure15 Nov 2017: Individual Grievance Procedure (Rules G1–G4) The University recognises that employees may, from time to time, have concerns or complaints about their work, working relationships or their working environment. In this event employees may raise a -
ERC Synergy Grants Re-launched | Research Operations Office
https://www.research-operations.admin.cam.ac.uk/about-us/bulletin/item/erc-synergy-grants-re-launched19 May 2017: The ERC Synergy Grant scheme which was piloted in 2012 and 2013, will be re-launched in the ERC Work Programme 2018. It is expected that the call will be published on 19 July 2017 with a deadline of 14 November 2017. The perspective is to fund 25 to -
Disciplinary, Grievances and Appeals | Human Resources
https://www.hr.admin.cam.ac.uk/policies-procedures/disciplinary-action-grievances-and-appeals-0/disciplinary-grievances-and-appeals21 Mar 2017: Disciplinary Policy The procedure described below may be reviewed from time to time and any changes will apply to all unestablished staff. The term “Head of institution” denotes Head of Department, Chairman of a Faculty not organised into -
Symplectic Elements Weekend Upgrade | Research Operations Office
https://www.research-operations.admin.cam.ac.uk/about-us/bulletin/item/symplectic-elements-weekend-upgrade21 Apr 2017: The University of Cambridge Symplectic Elements system will be unavailable on the from 2pm on Friday 21 April until 10:30am on Monday 24 April. This is to enable an upgrade to version 5.4. We apologise for the inconvenience. If you require urgent
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