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X5 Salary file update | Research Operations Office
https://www.research-operations.admin.cam.ac.uk/about-us/bulletin/item/x5-salary-file-update21 Apr 2015: A salary file update will be applied to X5 on Monday 5th August. This is to allow for the following salary changes: Changes to National Insurance contribution rates from 06 April 2013 Changes to Clinical Grades from April 2013 These changes will -
EC Framework 7 Auditors | Research Operations Office
https://www.research-operations.admin.cam.ac.uk/about-us/bulletin/item/ec-framework-7-auditors21 Apr 2015: After an extensive tender process CG LEES Accountants have been appointed to conduct audits on EC awards. They have a wealth of experience with regards grant auditing and also have agreed to ensure that those doing the fieldwork will be qualified -
RCUK Assurance Visit | Research Operations Office
https://www.research-operations.admin.cam.ac.uk/about-us/bulletin/item/rcuk-assurance-visit-021 Apr 2015: We have now received the final report from RCUK assurance in relation to their visit in November 2012 and include their findings below. “The visit has provided Substantial Assurance (1 rated) to the Research Councils regarding the review of -
Changes to Final Reporting | Research Operations Office
https://www.research-operations.admin.cam.ac.uk/about-us/bulletin/item/changes-final-reporting21 Apr 2015: For the latest information, see ‘Final and Interim Reports’ on the following url. -
Online Contracts Submission | Research Operations Office
https://www.research-operations.admin.cam.ac.uk/about-us/bulletin/item/online-contracts-submission20 Aug 2015: Some users of the Online Contracts Submission for MTAs and CDA have encountered difficulties when uploading supporting documentation. Affected users are presented with an error message regarding a file name that is too long. If you see this message -
MRC Researchfish (e-Val) | Research Operations Office
https://www.research-operations.admin.cam.ac.uk/about-us/bulletin/item/mrc-researchfish-e-val21 Apr 2015: The annual MRC outputs data gathering exercise will begin on 1 October. MRC requires all researchers that have held MRC funding since 2006 to annually update and submit feedback on the results of MRC funded research. The system used for this is -
Delegated Authority Letters | Research Operations Office
https://www.research-operations.admin.cam.ac.uk/about-us/bulletin/item/delegated-authority-letters21 Apr 2015: During October 2010 the Research Office sent a letter to each Department regarding delegated authority. Thank you to those who have already replied, if you are yet to do so, please return the form as soon as possible. If you have any questions, -
Returning to work after Shared Parental Leave | Human Resources
https://www.hr.admin.cam.ac.uk/policies-procedures/shared-parental-leave-policy/policy/returning-work-after-shared-parental-leave3 Jul 2015: The employee will be advised in writing of the end date of any period of Shared Parental Leave. The employee is expected to return on the next working day after this date, unless they notify the University otherwise. If the Employee is unable to -
Addgene plasmid depository | Research Operations Office
https://www.research-operations.admin.cam.ac.uk/about-us/bulletin/item/addgene-plasmid-depository21 Apr 2015: Addgene http://www.addgene.org is a non-profit plasmid repository based in Massachusetts, USA and is dedicated to helping scientists share plasmids. The organisation helps academic laboratories to store, archive and distribute plasmids to -
Euro exchange rates in X5 | Research Operations Office
https://www.research-operations.admin.cam.ac.uk/about-us/bulletin/item/euro-exchange-rates-x54 Jun 2015: Each month X5 is updated with a default exchange rate for Euros, based on the average of the rates for the previous month. Recent substantial increases in the exchange rate between submission of the application and notification of award has resulted -
Variations to a granted period of Shared Parental Leave | Human…
https://www.hr.admin.cam.ac.uk/policies-procedures/shared-parental-leave-policy/policy/variations-granted-period-shared-parental3 Jul 2015: The employee is permitted to vary or cancel an agreed and booked period of Shared Parental Leave using a CHRIS75c. The Employee can cancel a period of leave by notifying the University at least eight weeks before the start date in the period of -
Budgetary planning | Finance Division
https://www.finance.admin.cam.ac.uk/policy-and-procedures/financial-procedures/chapter-2-budgetary-planning-control/monitoring20 Mar 2015: This section explains how budgets are used within the University. It details those activities for which budgets are formally created and monitored in the University Finance System (UFS). It also provides guidance on the main issues that should be -
Section 1: Overview | Finance Division
https://www.finance.admin.cam.ac.uk/policy-and-procedures/financial-procedures/chapter-3-chart-accounts/section-1-overview4 Sep 2015: Latest version 01 May 2024. -
Duty Relief | Finance Division
https://www.finance.admin.cam.ac.uk/policy-and-procedures/financial-procedures/chapter-9-vat-and-other-taxes/duty-relief6 Aug 2015: When goods are bought into the UK a tax called 'duty' is normally charged on the value of the goods (normally the purchase price). The duty applicable is calculated as a percentage of the value of the goods, but the percentage varies depending on -
pFACT Clean-up for migration to X5 | Research Operations Office
https://www.research-operations.admin.cam.ac.uk/about-us/bulletin/item/pfact-clean-migration-x521 Apr 2015: To All pFACT UsersAs you may be aware, the University is in the process of replacing pFACT with a new costing tool called X5. -
People | Research Operations Office
https://www.research-operations.admin.cam.ac.uk/managing-research-projects/managing-ec-funding/fp7/people27 Feb 2015: The Marie Curie Actions are funded under FP7 Specific Programme 'People '. Its main objective is to strengthen the human potential in research and technology in Europe and to make Europe a more attractive place for researchers to work. -
URGENT - RCUK Assurance 2012 | Research Operations Office
https://www.research-operations.admin.cam.ac.uk/about-us/bulletin/item/urgent-rcuk-assurance-201221 Apr 2015: A polite reminder that the final RCUK 2012 Workshop will be held tomorrow, Friday, 5th October from 10-11.30am at the Clinical School Lecture Theatre 2.It is very important that you all attend – there is no need to pre-book, please just turn -
RCUK efficiency changes | Research Operations Office
https://www.research-operations.admin.cam.ac.uk/about-us/bulletin/item/rcuk-efficiency-changes21 Apr 2015: As a follow up to the previous Bulletin on Friday 13 May which outlined changes to equipment funding, the Research Office will be giving a presentation at RGUG on Tuesday 24 May. We are still awaiting further information from RCUK on -
Interim Financial Reporting | Research Operations Office
https://www.research-operations.admin.cam.ac.uk/about-us/bulletin/item/interim-financial-reporting21 Apr 2015: Further to the RGUG discussions held in March and July of this year, we would like to remind all departments that interim financial reports are based on grant expenditure claims which have been made during and up to the end of the period. This means -
Trust Fund Set Up | Finance Division
https://www.finance.admin.cam.ac.uk/policy-and-procedures/financial-procedures/chapter-13-trust-funds/trust-fund-set1 Apr 2015: When trust funds are established there are a number of considerations that should be taken into discussion with potential benefactors, including: The value of the capital This should be sufficient for the purpose for which it is to be used. -
UFS Grants Module | Finance Division
https://www.finance.admin.cam.ac.uk/policy-and-procedures/financial-procedures/chapter-19-research-grants/ufs-grants-module29 Jul 2015: Post-Award a grant will be set up in UFS where an application is successful and the sponsor has notified the Research Operations Office. -
Cambridge Equipment Database | Research Operations Office
https://www.research-operations.admin.cam.ac.uk/about-us/bulletin/item/cambridge-equipment-database21 Apr 2015: The Research Councils continue to require increased efficiency and effectiveness in the use of equipment and facilities with the expectation that there will be sharing of assets between Departments and Universities wherever possible. In order to -
Contracts Handled by ROO | Research Operations Office
https://www.research-operations.admin.cam.ac.uk/research-contracts/types-contracts/contracts-handled-roo16 Apr 2015: We deal with all types of research projects and differing interactions with our collaborators and funders. We have, therefore, a range of contracts to deal with specific situations. Amendment Collaboration Agreement Confidentiality Agreement (CDA/NDA -
What are the Main Areas of Negotiation? | Research Operations Office
https://www.research-operations.admin.cam.ac.uk/research-contracts/process/what-are-main-areas-negotiation25 Jun 2015: The following feature among the most commonly negotiated terms Intellectual Property (IP) Publication Confidentiality Liability / indemnity Further details can be foud here about why we negotiate. -
Equipment Costing Workshops | Research Operations Office
https://www.research-operations.admin.cam.ac.uk/about-us/bulletin/item/equipment-costing-workshops21 Apr 2015: In order to facilitate the Equipment Sharing project currently underway, the Finance Division will be running workshops to assist departmental staff in preparing a suitable costing for shared equipment.The workshops will also provide the opportunity -
Directorship of the Research Office | Research Operations Office
https://www.research-operations.admin.cam.ac.uk/about-us/bulletin/item/directorship-research-office21 Apr 2015: As from Friday 13 May 2011, Martin Reavley stepped down as Director of the Research Office after more than two and a half years in the role. Monique Carew has been appointed Acting Director of the Office with effect from the same date and her new -
Equipment Sharing Project | Research Operations Office
https://www.research-operations.admin.cam.ac.uk/about-us/bulletin/item/equipment-sharing-project21 Apr 2015: As part of a drive by RCUK to increase efficiency and effectiveness across research management, there is a need to make greater use of existing equipment and to share this between Universities wherever possible. As of 1st May 2011, the guidelines -
Engineering Instrument Pool | Research Operations Office
https://www.research-operations.admin.cam.ac.uk/about-us/bulletin/item/engineering-instrument-pool21 Apr 2015: The Research Office would like to remind departments about the ‘Engineering Instrument Pool’ that is managed by the STFC Energy Research Unit on behalf of the Engineering and Physical Sciences Research Council (EPSRC). The Instrument Pool -
Land and Buildings | Finance Division
https://www.finance.admin.cam.ac.uk/policy-and-procedures/financial-procedures/chapter-16-fixed-assets/land-and-buildings31 Mar 2015: Overview The usual means of incurring and managing the expenditure on land and buildings is through Estate Management (EM) because of the complexities of building projects. -
pFACT Data Migration Survey | Research Operations Office
https://www.research-operations.admin.cam.ac.uk/about-us/bulletin/item/pfact-data-migration-survey21 Apr 2015: As you may be aware, the University will be replacing pFACT with a new costing tool called X5. When X5 goes live during Michaelmas Term 2012, some of the data within pFACT will need to be migrated into the new costing tool. -
Ideas | Research Operations Office
https://www.research-operations.admin.cam.ac.uk/managing-research-projects/managing-ec-funding/fp7/ideas27 Feb 2015: The ERC was known as the "Ideas" Programme under the EC's Seventh Framework Programme (FP7). The ERC is the first pan-European funding agency for investigator-driven frontier research. -
Capacities | Research Operations Office
https://www.research-operations.admin.cam.ac.uk/managing-research-projects/managing-ec-funding/fp7/capacities27 Feb 2015: The Specific Capacities Programme aims to enhance research and innovation capacities throughout Europe, and to ensure their optimal use. -
The Application Process | Finance Division
https://www.finance.admin.cam.ac.uk/policy-and-procedures/financial-procedures/chapter-19-research-grants/application-process11 Aug 2015: Each application for funding must be authorised by the Head of Department/ Institution or their nominated deputy (see delegated authority process) prior to the application being sent to their School Team within the Research Operations Office to -
X5 - Videos and Clarification | Research Operations Office
https://www.research-operations.admin.cam.ac.uk/about-us/bulletin/item/x5-videos-and-clarification21 Apr 2015: There are now four X5 training videos live on the University streaming site. The links to these and more information can be found at http://www.admin.cam.ac.uk/offices/research/applying/x5/ Clarification: New industry templates have been set up in -
Management of Trust Funds | Finance Division
https://www.finance.admin.cam.ac.uk/policy-and-procedures/financial-procedures/chapter-13-trust-funds/management-trust-funds1 Apr 2015: The Financial Regulations specify that it is the Head of Department's responsibility to ensure that all trust funds are maintained in credit. See also the guidance for Trust Fund Managers -
Important update about ROS | Research Operations Office
https://www.research-operations.admin.cam.ac.uk/about-us/bulletin/item/important-update-about-ros21 Apr 2015: The Cambridge Research Office has been working with Symplectic Elements to develop a ROS plug-in to facilitate the up-load of publications into ROS. Despite previous assurances from RCUK that this solution was compatible with ROS, it is now clear -
Managing Your Grant | Finance Division
https://www.finance.admin.cam.ac.uk/policy-and-procedures/financial-procedures/chapter-19-research-grants/managing-your-grant12 Aug 2015: Departments are responsible for ensuring that all expenditure charged to a grant complies with sponsors’ terms and conditions. -
ARMA Membership 2011/2012 | Research Operations Office
https://www.research-operations.admin.cam.ac.uk/about-us/bulletin/item/arma-membership-2011201221 Apr 2015: Following on from last year’s successful sign up to ARMA (Association of Research Managers and Administrators in the UK), the Research Office would like to invite departmental staff with a direct responsibility for research grant administration -
X5 Submission Report - new FAQ | Research Operations Office
https://www.research-operations.admin.cam.ac.uk/about-us/bulletin/item/x5-submission-report-new-faq21 Apr 2015: A new FAQ has been added to the X5 submission reports about a type of warning message. Please refer to p5 for more details. -
pFACT “Read-Only” from 1 August | Research Operations Office
https://www.research-operations.admin.cam.ac.uk/about-us/bulletin/item/pfact-read-only-1-august21 Apr 2015: Access to pFACT is being wound down, therefore if you have any current proposals in pFACT, these need to be submitted by 31 July. From 1August pFACT will be “read-only” which means you can view previous proposals and run reports, but any new -
Removal of VAT exemption for research | Research Operations Office
https://www.research-operations.admin.cam.ac.uk/about-us/bulletin/item/removal-vat-exemption-research21 Apr 2015: Following the recent RGUG presentation about the above, a guidance note has been prepared and is available on the Internet: http://www.admin.cam.ac.uk/offices/research/documents/local/applying/VAT_Exemption_for_Research_briefing_not -
Foreign currency transactions | Finance Division
https://www.finance.admin.cam.ac.uk/policy-and-procedures/financial-procedures/chapter-6-non-pay-expenditure/foreign-currency5 Aug 2015: International Payment Orders (IPO) are the normal method used by the University to transfer funds to individuals and organizations with non-UK bank accounts. They can also be used as a method for paying foreign currency to a UK account. -
Research Funding | Finance Division
https://www.finance.admin.cam.ac.uk/policy-and-procedures/financial-procedures/chapter-19-research-grants/research-funding-029 Jul 2015: Pre-Award Services The Research Operations Office (ROO) are responsible for assisting departmental administrative and academic staff to understand the processes and requirements associated with research grants and contracts. -
X5 User Acceptance Testing | Research Operations Office
https://www.research-operations.admin.cam.ac.uk/about-us/bulletin/item/x5-user-acceptance-testing21 Apr 2015: The new Research Pricing and Costing Tool being developed to replace pFACT, X5, is now in the second phase of User Acceptance Testing (UAT) and members of the research community are needed to test the system. -
X5 Training Dates 2016 | Research Operations Office
https://www.research-operations.admin.cam.ac.uk/about-us/bulletin/item/x5-training-dates-2016-115 Oct 2015: The Research Operations Office is again offering X5 training and would like to invite departmental staff, both academic and administrative, who are required to generate costings for themselves, or for their departments, to attend one of these events. -
X5 Training Dates 2016 | Research Operations Office
https://www.research-operations.admin.cam.ac.uk/about-us/bulletin/item/x5-training-dates-2016-02 Oct 2015: The Research Operations Office is again offering X5 training and would like to invite departmental staff, both academic and administrative, who are required to generate costings for themselves, or for their departments, to attend one of these events. -
X5 –Schemes for Industrial Funders | Research Operations Office
https://www.research-operations.admin.cam.ac.uk/about-us/bulletin/item/x5-schemes-industrial-funders21 Apr 2015: New funder schemes for industrial funders are being added to X5 over the next few weeks to allow users to select schemes that will: Attract 80% fEC Replace previous templates in pFACT that were used for “New Industry Policy” with 70% and 120% -
Month end | Finance Division
https://www.finance.admin.cam.ac.uk/policy-and-procedures/financial-procedures/chapter-6-non-pay-expenditure/month-end5 Aug 2015: It is best practice for departments to reconcile suppliers’ statements each month to ensure that they have recorded all invoices and credit notes taken. This process should be done regularly to ensure that operating results provide a true -
Presentations from RGUG now available | Research Operations Office
https://www.research-operations.admin.cam.ac.uk/about-us/bulletin/item/presentations-rgug-now-available21 Apr 2015: The Research Grants User Group (RGUG) meeting was held on Thursday 24 July and the presentations are available on the ROO websitehttp://www.admin.cam.ac.uk/offices/research/rgug/default.aspx -
Wellcome Trust Inflation Update | Research Operations Office
https://www.research-operations.admin.cam.ac.uk/about-us/bulletin/item/wellcome-trust-inflation-update21 Apr 2015: Applicants for Wellcome Trust awards should be aware that the Trust's inflation allowance has been revised to 1.6 per cent per year effective from 1 April 2013. Full details can be found at:http://www.wellcome.ac.uk/Managing-a-grant/Finance-and-
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