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1 Oct 2014: Religious dress For religious reasons, some employees may want or feel obliged to follow specific dress codes, or to wear their hair in a certain way or wear a head covering, such as a turban (Sikh head dress), hijab (Muslim head dress for women) or

1 Jul 2014: Absence or Special Leave Special Leave (Rules B31–35) In addition to the provision for annual leave and for maternity, paternity / co-parent and parental leave, there are a number of schemes which provide for special leave in particular

25 Jun 2014: Employee Self-Service (ESS) allows you direct access to some of your data held in the Human Resources system, CHRIS (Cambridge Human Resources Information System) and the University Payroll system. Employee Self-service enables staff to: Supply HESA

30 Jun 2014: Wellbeing Strategy Statement Introduction The University is committed to providing a healthy working environment and improving the quality of working lives for all staff. The wellbeing strategy aims to support the University’s mission and core

6 Jun 2014: The University's appraisal process enables employees to develop themselves professionally on an ongoing basis. There are also a range of other useful services and facilities including a Personal and Professional Development (PPD) programme, language

30 Jun 2014: Grievances and disciplinary matters The relevant procedures for the holders of University offices are as set out in Schedule to Statute C, Chapter III, Special Ordinance C(xii) and Special Ordinance C(xiii). There are also equivalent procedures in

30 Jun 2014: Private consultancy If you are working in a private capacity, or acting as a consultant, you do so at your own risk, as such work is not covered by the University's insurances. You are strongly advised to take out personal insurance. However,

17 Oct 2014: It is important to keep the content of the University’s Linked In careers page fresh and dynamic with University news, events, employee profiles and so on in order to engage

30 Jun 2014: Pay Your pay will depend on the grade of your post. Any adjustment to pay must be recommended by the head of your institution and authorised by Human Resources. Payment of salaries for all staff is monthly and in arrears, no later than 26th of each

30 Jun 2014: Retirement The normal retirement date for each member of staff is now specified in their contract of employment. For those holding University offices, it is currently the end of September following the 67th birthday and for other staff, the end of

8 Dec 2014: Members of the University and University staff are expected to be aware of these guidelines and to treat those with disabilities in accordance with their provisions. The appropriate authority has special responsibility for advising staff on all

1 Jul 2014: Introduction of the University’s Sickness Absence Policy with effect from 1st April 2014 The University is introducing a Sickness Absence Policy to provide a clear framework for reporting and recording sickness absence and promoting a supportive

10 Sep 2014: What to do if you wish to change your personal details All changes to names and dates of birth should be submitted in writing to your HR Business Partnering team. Employee Self Service can be accessed for other changes to personal details.

28 Jul 2014: Financial Matters 1. University financial regulations All financial transactions taking place within the University — from dealing with invoices and cheques to the University's ethical policies relating to finance — are governed by the Financial

8 Dec 2014: 4.1 Application and selection procedures used in the recruitment and selection of staff must not exclude or discourage those with disabilities. Job descriptions and advertisements must not discourage them from applying. Advertisements must state

6 Jun 2014: Shopping Discounts The University of Cambridge employees have access to hundreds of local and national shopping discounts. Find out more here. Costco Membership Along with others within the Education Sector, University of Cambridge employees are

15 Sep 2014: Dear Colleague, Launch of Policies Relating to Safeguarding and Screening Checks I am writing to inform you that, with effect from 28th July, the University will have an updated Children and Vulnerable Adults Safeguarding Policy and a new Screening

6 Jun 2014: For employees who are new to Cambridge, there are a range of benefits including a relocation policy, Accommodation Service and a Newcomer and Visiting Scholars Society. Rental Deposit Loan Scheme Current and prospective staff members have access to

25 Jun 2014: Disability and employment policy The University's Disability and Employment policy was first published in Reporter on 16 July 1997. Since then, guidance on the practical steps that can be taken and the legal context of the policy has been compiled.

4 Jun 2014: Search site. Human Resources. FAQs for institutions. Q. What is the purpose of mediation at work? The objective of mediation is for two neutral, independent mediators to assist those in conflict to resolve their differences and reach a mutually

1 Oct 2014: Religious holidays Managers should be aware that members of staff may make requests for leave in order to observe religious or spiritual festivals and observance days. The University's annual Diversity Calendar, of religious and diversity dates,

25 Jun 2014: Appraisal Staff appraisal was introduced in the University in 1987 and applies to all staff. Various schemes are in operation, and are currently being reviewed following a consultation exercise. Revised guidelines on a common scheme will be

10 Sep 2014: This page provides information about the use of personal information while you are a member of staff, worker, consultant, volunteer, affiliated lecturer or academic visitor at the University of Cambridge. As a member of staff (or equivalent) you

13 May 2014: Description The report lists all payments to employees in an Institution for the current week's payroll. The following columns are shown: Payroll Transaction Date (This is the pay period end date, usually the pay date) Institution Location Position

13 May 2014: Description This report lists all current employees in an institution who have a sickness absence recorded on the CHRIS system that has no end date, or has an end date in the future. The following columns are shown: School (or equivalent)

30 Jun 2014: Promotion Promotion is the appointment of existing members of staff to another post or office at a higher grade than the one previously held. This may be the result of either a successful application for an advertised vacancy, or, where appropriate,

8 Dec 2014: 3.1 Under the terms of the Act, employers are required to make reasonable changes to the workplace and to employment arrangements so that a person with a disability is not at any substantial disadvantage compared to a non-disabled person. The

1 Oct 2014: Dietary requirements Some religions have dietary laws which prohibit certain foods, or the mixing of foods. For example, certain meats may be forbidden, such as pork (Judaism or Islam) or beef (Hinduism), or meat may be required to be prepared

13 May 2014: Description The report lists all payments to employees in an Institution for the current month's payrolls. The following columns are shown: Payroll Transaction Date (This is usually the pay date) Institution Location Position (Position title)

29 Sep 2014: Completing the form TES timesheets should now be completed using the online system. Please see the Timesheet and getting paid page for details. The below paper timesheets should only be used in exceptional circumstances and with prior agreement from

30 Jun 2014: Hours of work Your expected hours of work are normally agreed between you and your head of institution, in accordance with what is appropriate to your duties. Working Time Regulations All members of staff fall under the scope of the EU Working Time

30 Jun 2014: Confidentiality and “whistle-blowing” (public interest disclosure) Subject to your rights of freedom of speech under the Education (No.

30 Jun 2014: Notice of leaving If you wish to terminate your appointment before its expiry date you should submit a written resignation to the University's signatory to your contract, providing the precise date on which your resignation will take effect and, if

25 Sep 2014: Steps to take in all cases: If a staff member has suffered the loss/theft of either their passport containing their visa or their Biometric Residence Permit (BRP), they must immediately do the following: Contact the police in the country they are

13 May 2014: Description This report lists all current employees in an Institution whose expected occupancy end date or expected position end date is in the past or is within the next 12 months (unless the occupancy has already been terminated on CHRIS). For

30 Jun 2014: Leave Annual leave A summary of annual leave entitlement by staff group can be found here. Sickness Absence Reporting Procedure If you cannot attend work due to ill-health you should notify your manager (or a designated person within your Institution

30 Jun 2014: Professional Indemnity For information on the University's insurance cover for its staff relating to their University work, see the entry under Insurance in the chapter on Financial matters. University Insurance notice Reporter 9 August 2000 Contact:

10 Dec 2014: Search site. Human Resources. Frequently asked questions. Q. If I am unsure which section(s) on the pre-engagement checks list my work falls under, who should I ask? In the first instance ask your PI. If they do not know then contact the R&D office

25 Jun 2014: Job opportunities in the University Vacancies within the University, along with useful information about living and working in Cambridge, are found on the University's Job Opportunities pages: Job opportunities Vacancies for academic and

8 Dec 2014: 5.1 Those with disabilities are not necessarily less safe at work than other staff. Special arrangements may, however, be necessary to ensure that a person's disability does not create any hazard either for the person concerned or for others.

28 Apr 2014: Departmental procedures for sponsored individuals Departments/Institutions who employee an individual through the Tier 2/Skilled Worker visa route and/or engage individuals through the GAE (Temporary Work) route must assist the HR Compliance Team in

3 Sep 2014: Payroll Giving is a simple, tax-efficient way for employees to make monthly donations to any national or local charity or registered good cause directly from their gross pay. Because the donation is taken from employees' pay before tax is deducted,

13 May 2014: Description This report defines our security. It is therefore very important that any errors are notified to the CHRIS Helpdesk immediately. The report lists three categories of contact: Department Administrator. This is a contact role, not a job

6 Jun 2014: The University is committed to providing a healthy and fulfilling working environment and improving the quality of working lives for all staff. The wellbeing strategy aims to support the University's mission and core values of freedom of thought and

9 Jun 2014: Cycle to work Scheme - Save money, get fit and reduce your carbon footprint The Cycle to Work scheme encourages alternative travel and reduces our environmental impact. Not only does it reduce your carbon footprint, but also allows you to spread the

8 Dec 2014: 2.1 The Equality Act defines disability as “a physical or mental impairment which has a substantial and long-term adverse effect on a person's ability to carry out normal day-to-day activities”. People who have a disability, and people who have

1 Oct 2014: Managing workplace relations The University brings together people from across the world with different religions or beliefs (including no religion), adding to the richness of the University community. The University provides support to foster an

8 May 2014: Procedure for undertaking right to work checks Undertaking right to work checks is a three step process as set out on this page. Please see our quick guide flowchart on the right to work procedure. A webinar is also available to view which provides

30 Jun 2014: Use of University Property All property belonging to the University or in the trust of the University that may come into your possession during the course of your appointment must be surrendered by you to your head of institution on termination of

25 Jun 2014: Equal opportunities policy The University has a clear policy concerning equal opportunities for employment for all its staff, including a policy on arrangements for part-time work. The full text of this is given on the Human Resources Division's web