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Exemptions | Finance Division
https://www.finance.admin.cam.ac.uk/training-and-development/professional-qualification/cima/exemptions6 Feb 2015: Warning - CIMA do change the exemption rules from time to time so always make sure that you check the situation directly with them before beginning any study programme. -
Chapter 4 - Procurement Procedures | Finance Division
https://www.finance.admin.cam.ac.uk/policy-and-procedures/financial-procedures/chapter-4-procurement-procedures30 Mar 2015: This chapter is not currently available to download This chapter is currently being re-written and is unavailable In the interim, guidance may be found in the Purchasing guide This outlines the end-to-end journey for purchasing goods, works and -
Chapter 6 - Non-pay expenditure | Finance Division
https://www.finance.admin.cam.ac.uk/policy-and-procedures/financial-procedures/chapter-6-non-pay-expenditure9 Apr 2015: The Non-Pay Expenditure section of the procedures manual provides guidance on: Supplier Database Processing suppliers' invoices Payments Foreign currency transactions Credit card procedures Month end tasks Petty cash -
Equipment | Finance Division
https://www.finance.admin.cam.ac.uk/policy-and-procedures/financial-procedures/chapter-16-fixed-assets/equipment31 Mar 2015: Topics covered in this section are: Acquisition of equipment Monitoring and maintenance of equipment Disposal of equipment -
Chapter 20 - Governance & Compliance | Finance Division
https://www.finance.admin.cam.ac.uk/policy-and-procedures/financial-procedures/chapter-20-governance-compliance31 Mar 2015: Download this chapter in PDF format Overview The Compliance chapter of the procedures manual explains the responsibilities of departmental staff regarding financial matters to ensure the University can comply with its statutory duties. -
International payment orders (IPOs) | Finance Division
https://www.finance.admin.cam.ac.uk/university-cashier-service/international-payment-orders-ipos5 Aug 2015: In this section: Requesting an IPO payment IPO information to be completed on/with all IPO requests Action post-receipt by the Finance Division Payment details on UFS International Payment Orders (IPO) are an electronic method used by the University -
Exam structure | Finance Division
https://www.finance.admin.cam.ac.uk/training-and-development/professional-qualification/cima/exam-structure6 Feb 2015: From January 2015 CIMA introduced a new syllabus and a revised style and format of exams. Each level of CIMA will now be assessed by three subject specific objective tests plus a longer integrated case study. -
Why choose CIMA? | Finance Division
https://www.finance.admin.cam.ac.uk/training-and-development/professional-qualification/cima/why-choose-cima6 Feb 2015: “CIMA is the world's largest professional body of management accountants. We offer the most relevant finance qualification for business.” http://www.cimaglobal.com/ By becoming a CIMA member you will join the world’s largest professional body -
Exam Structure | Finance Division
https://www.finance.admin.cam.ac.uk/training-and-development/professional-qualification/acca/exam-structure6 Feb 2015: To qualify as an ACCA member, you will need to complete: exams - a minimum of five of 15/14 exams (nine are eligible for exemption) experience - record 36 months' experience in a relevant role You will need to have a workplace mentor Fundamentals -
Chapter 10 - Month-end guidance | Finance Division
https://www.finance.admin.cam.ac.uk/policy-and-procedures/financial-procedures/chapter-10-month-end-guidance7 Apr 2015: Download this chapter in PDF format Overview Month-end procedures are tasks performed every month (or period) prior to and following the closedown of the relevant CUFS modules (e.g. the General Ledger). -
Training documentation and FAQs | Finance Division
https://www.finance.admin.cam.ac.uk/training-documentation-and-faqs18 Aug 2015: Search site. Finance Division. Training documentation and FAQs. Submitted by Helen Bailey on Tue, 18/08/2015 - 11:23. Link:. Search. Some items on this website are restricted. University members are encouraged to log in using Raven to make the best -
Why choose ACCA? | Finance Division
https://www.finance.admin.cam.ac.uk/training-and-development/professional-qualification/acca/why-choose-acca6 Feb 2015: Choose to study accounting with ACCA and we will provide you with skills and knowledge relevant to any business, which means you are free to choose which type of accountancy role and organisation you want to work for. -
Payments | Finance Division
https://www.finance.admin.cam.ac.uk/policy-and-procedures/financial-procedures/chapter-6-non-pay-expenditure/payments5 Aug 2015: Weekly payment runs Payments take place weekly. All invoices have to be secondary approved in the system by 10h00 on Tuesdays. All payments are made electronically. The payment selection process commences at 10h00 on Tuesday for payment on the -
Month-End Timetable | Finance Division
https://www.finance.admin.cam.ac.uk/policy-and-procedures/financial-procedures/chapter-10-month-end-guidance/month-end-timetable7 Apr 2015: Budgets will freeze on working day 3 at 4pm and open at 9am on working day 6. All other modules will close at 5pm on the stated days. -
Schedule 1 - Competition Procedures | Finance Division
https://www.finance.admin.cam.ac.uk/policy-and-procedures/financial-regulations/schedules/schedule-1-competition-procedures2 Jun 2015: Consult Schedule 2 for the meaning of all words beginning with a capital letter. In particular the contract value must be calculated per the definition of Total Value. -
Appendices | Finance Division
https://www.finance.admin.cam.ac.uk/policy-and-procedures/financial-procedures/chapter-13-trust-funds/appendices1 Apr 2015: Search site. Finance Division. Appendices. Search. Some items on this website are restricted. University members are encouraged to log in using Raven to make the best use of the site:. 2024 University of Cambridge. -
Chapter 2 - Budgetary Planning & Control | Finance Division
https://www.finance.admin.cam.ac.uk/policy-and-procedures/financial-procedures/chapter-2-budgetary-planning-control20 Mar 2015: Download this chapter in PDF format As the new finance system is brought in through the Financial Transformation Programme, this chapter of the Financial Procedures Manual will see significant changes. However, this is the current guidance for -
Foreign Exchange (FX) Management for Research Policy | Finance…
https://www.finance.admin.cam.ac.uk/policy-and-procedures/financial-policies/foreign-exchange-fx-management-research-policy20 Mar 2015: A policy on the management of foreign currency research income was implemented with effect from 1 August 2009, following collaboration between the Research Office and the Finance Division. -
Policy | Finance Division
https://www.finance.admin.cam.ac.uk/policy-and-procedures/foreign-exchange-fx-management-research-policy/policy20 Mar 2015: The new FX Management for Research Income Policy provides sterling budget certainty for those awards in scope. The budget is set on a key date in the award lifecycle. The key date is different for EC and non-EC awards. -
Trust Fund Income | Finance Division
https://www.finance.admin.cam.ac.uk/policy-and-procedures/financial-procedures/chapter-13-trust-funds/trust-fund-income1 Apr 2015: The capital of a trust fund, (both permanent and spendable) is invested and then the income generated from these investments is used to provide the intended benefits of the trust. -
Chapter 14 - Accounting for donations and grants | Finance Division
https://www.finance.admin.cam.ac.uk/policy-and-procedures/financial-procedures/chapter-14-accounting-donations-and-grants2 Apr 2015: Download this chapter in PDF format Overview The principal purpose of this chapter of the Financial Procedures Manual is to set out and explain the procedures to be followed by staff in Departments in respect of income received by means of donation -
Budgetary planning | Finance Division
https://www.finance.admin.cam.ac.uk/policy-and-procedures/financial-procedures/chapter-2-budgetary-planning-control/monitoring20 Mar 2015: This section explains how budgets are used within the University. It details those activities for which budgets are formally created and monitored in the University Finance System (UFS). It also provides guidance on the main issues that should be -
UFS Grants Module | Finance Division
https://www.finance.admin.cam.ac.uk/policy-and-procedures/financial-procedures/chapter-19-research-grants/ufs-grants-module29 Jul 2015: Post-Award a grant will be set up in UFS where an application is successful and the sponsor has notified the Research Operations Office. -
Section 1: Overview | Finance Division
https://www.finance.admin.cam.ac.uk/policy-and-procedures/financial-procedures/chapter-3-chart-accounts/section-1-overview4 Sep 2015: Latest version 01 May 2024. -
Duty Relief | Finance Division
https://www.finance.admin.cam.ac.uk/policy-and-procedures/financial-procedures/chapter-9-vat-and-other-taxes/duty-relief6 Aug 2015: When goods are bought into the UK a tax called 'duty' is normally charged on the value of the goods (normally the purchase price). The duty applicable is calculated as a percentage of the value of the goods, but the percentage varies depending on -
Management of Trust Funds | Finance Division
https://www.finance.admin.cam.ac.uk/policy-and-procedures/financial-procedures/chapter-13-trust-funds/management-trust-funds1 Apr 2015: The Financial Regulations specify that it is the Head of Department's responsibility to ensure that all trust funds are maintained in credit. See also the guidance for Trust Fund Managers -
Managing Your Grant | Finance Division
https://www.finance.admin.cam.ac.uk/policy-and-procedures/financial-procedures/chapter-19-research-grants/managing-your-grant12 Aug 2015: Departments are responsible for ensuring that all expenditure charged to a grant complies with sponsors’ terms and conditions. -
Land and Buildings | Finance Division
https://www.finance.admin.cam.ac.uk/policy-and-procedures/financial-procedures/chapter-16-fixed-assets/land-and-buildings31 Mar 2015: Overview The usual means of incurring and managing the expenditure on land and buildings is through Estate Management (EM) because of the complexities of building projects. -
Foreign currency transactions | Finance Division
https://www.finance.admin.cam.ac.uk/policy-and-procedures/financial-procedures/chapter-6-non-pay-expenditure/foreign-currency5 Aug 2015: International Payment Orders (IPO) are the normal method used by the University to transfer funds to individuals and organizations with non-UK bank accounts. They can also be used as a method for paying foreign currency to a UK account. -
Trust Fund Set Up | Finance Division
https://www.finance.admin.cam.ac.uk/policy-and-procedures/financial-procedures/chapter-13-trust-funds/trust-fund-set1 Apr 2015: When trust funds are established there are a number of considerations that should be taken into discussion with potential benefactors, including: The value of the capital This should be sufficient for the purpose for which it is to be used. -
The Application Process | Finance Division
https://www.finance.admin.cam.ac.uk/policy-and-procedures/financial-procedures/chapter-19-research-grants/application-process11 Aug 2015: Each application for funding must be authorised by the Head of Department/ Institution or their nominated deputy (see delegated authority process) prior to the application being sent to their School Team within the Research Operations Office to -
Research Funding | Finance Division
https://www.finance.admin.cam.ac.uk/policy-and-procedures/financial-procedures/chapter-19-research-grants/research-funding-029 Jul 2015: Pre-Award Services The Research Operations Office (ROO) are responsible for assisting departmental administrative and academic staff to understand the processes and requirements associated with research grants and contracts. -
Chapter 13 - Trust funds | Finance Division
https://www.finance.admin.cam.ac.uk/policy-and-procedures/financial-procedures/chapter-13-trust-funds1 Apr 2015: Download this chapter in PDF format What is a trust fund? A trust fund is established where the University accepts a bequest "on trust". This becomes a binding obligation upon the University to use the money in accordance with the terms of the b -
Month end | Finance Division
https://www.finance.admin.cam.ac.uk/policy-and-procedures/financial-procedures/chapter-6-non-pay-expenditure/month-end5 Aug 2015: It is best practice for departments to reconcile suppliers’ statements each month to ensure that they have recorded all invoices and credit notes taken. This process should be done regularly to ensure that operating results provide a true -
Invoicing and income | Finance Division
https://www.finance.admin.cam.ac.uk/policy-and-procedures/financial-procedures/chapter-19-research-grants/invoicing-and-income12 Aug 2015: Invoicing of sponsors and collection of funds due is the responsibility of the Research Operations Office in conjunction with the Credit Control Team within the Finance Division. -
Credit card procedures | Finance Division
https://www.finance.admin.cam.ac.uk/policy-and-procedures/financial-procedures/chapter-6-non-pay-expenditure/credit-card-procedures5 Aug 2015: Purpose of credit cards The University issues company credit cards to its employees where it is deemed the only effective method of payment in the proper performance of duties. Heads of Institution are responsible for ensuring that the cards are -
Introduction | Finance Division
https://www.finance.admin.cam.ac.uk/policy-and-procedures/financial-procedures/chapter-2-budgetary-planning-control/introduction20 Mar 2015: A budget is a financial representation of planned activity for a given period. The basic principle is to compare the cost of the planned activity to the expected income the activity will generate and establish whether there will be a surplus (income -
Trust Fund Expenditure | Finance Division
https://www.finance.admin.cam.ac.uk/policy-and-procedures/financial-procedures/chapter-13-trust-funds/trust-fund-expenditure1 Apr 2015: Payment Procedures In general, payments from trust funds will be made by the departmental accounts team unless the trust fund is held centrally, in which case the payment requests should be sent to the Trust Funds Assistant in the Finance Division -
Ongoing management of donation accounts | Finance Division
https://www.finance.admin.cam.ac.uk/policy-and-procedures/financial-procedures/chapter-14-accounting-donations-and-grants/ongoing2 Apr 2015: Topics covered in this section are: Balances to be maintained in credit Investing balances Surpluses on specific donations/endowments Year-end Reporting to donors Transferring donations -
Processing suppliers' invoices | Finance Division
https://www.finance.admin.cam.ac.uk/policy-and-procedures/financial-procedures/chapter-6-non-pay-expenditure/processing-suppliers5 Aug 2015: Detailed reference materials on how to process suppliers’ invoices in the Accounts Payable (AP) module of UFS is available on the Finance Training webpage. Some other common scenarios are given below. -
Practical Experience and Mentors | Finance Division
https://www.finance.admin.cam.ac.uk/training-and-development/professional-qualification/acca/practical-experience-and-mentors6 Feb 2015: Practical Experience Requirements (PER) Becoming an ACCA-qualified accountant does not just involve passing your exams and the professional ethics module, you also need to complete our Practical Experience Requirement (PER). PER provides a structure -
Grants | Finance Division
https://www.finance.admin.cam.ac.uk/policy-and-procedures/financial-procedures/chapter-10-month-end-guidance/grants7 Apr 2015: The Grants Module records expenditure and income for the University's research grants and contracts. Research grants are governed primarily by the length of the grant rather than accounting periods (months), and therefore departments will need to be -
Monitoring and Controlling Budgets | Finance Division
https://www.finance.admin.cam.ac.uk/policy-and-procedures/financial-procedures/chapter-2-budgetary-planning-control/monitoring-and23 Jul 2015: All institutions are required to regularly monitor actual activity to planned activity and control their expenditure to ensure that it is in line with available funds. If required, appropriate corrective action should be taken to resolve significant -
Introduction to Fixed Assets | Finance Division
https://www.finance.admin.cam.ac.uk/policy-and-procedures/financial-procedures/chapter-16-fixed-assets/introduction-fixed-assets31 Mar 2015: What are Fixed Assets? University fixed assets are items of physical substance that are to be used in the supply/production of goods and services (e.g. education, research, trading). Examples of Fixed Assets: Scientific equipment Machinery Land and -
Supplier Database | Finance Division
https://www.finance.admin.cam.ac.uk/policy-and-procedures/financial-procedures/chapter-6-non-pay-expenditure/supplier-database9 Apr 2015: The Supplier database enables staff to search for suppliers, request new ones or request amendments to suppliers on the database. Searches can be made for suppliers by name or by using key words or commodity descriptions to find suppliers who can -
Debt Management | Finance Division
https://www.finance.admin.cam.ac.uk/policy-and-procedures/financial-procedures/chapter-8a-external-trading-and-credit-control/debt6 Aug 2015: 10. Financial Regulations 2012, Income and Expenditure, 12.2. Latest version 17 April 2024. -
Section 3: Transaction code guidance | Finance Division
https://www.finance.admin.cam.ac.uk/policy-and-procedures/financial-procedures/chapter-3-chart-accounts/section-3-transaction-code4 Sep 2015: Latest version 01 May 2024. -
Scope of donations | Finance Division
https://www.finance.admin.cam.ac.uk/policy-and-procedures/financial-procedures/chapter-14-accounting-donations-and-grants/scope2 Apr 2015: The principal purpose of this chapter of the Financial Procedures Manual is to set out and explain the procedures to be followed by staff in Departments in respect of income received by means of donation and expenditure against such funds. -
Procedures for receiving donations via the Development and Alumni…
https://www.finance.admin.cam.ac.uk/policy-and-procedures/financial-procedures/chapter-14-accounting-donations-and-grants/procedures2 Apr 2015: Regardless of the method of donation the steps that the Department must follow are the same. Click the image to enlarge -
Inventory | Finance Division
https://www.finance.admin.cam.ac.uk/policy-and-procedures/financial-procedures/chapter-10-month-end-guidance/inventory7 Apr 2015: These procedures only apply to departments using the CUFS Inventory module. It will be important for the departments with stores to ensure an accurate record of stock is maintained and that stock is allocated accurately within the department. Month
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