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10 Sep 2014: This section covers particular questions that may arise about the University recruitment process. You may also find frequently asked questions (FAQs) for the Recruitment Administration System (RAS) and the Web Recruitment System helpful: Web

5 Jun 2014: News and updates The 2023/24 national pay negotiations update The Universities and Colleges Employers Association (UCEA) has proposed a pay settlement for the 2023–24 pay round. The pay settlement is proposed to be implemented in two stages, with

8 Sep 2014: We recruit individuals with the right mix of talent, skills and potential and welcome applications from a wide range of candidates, including those with criminal records. We select candidates for interview based on their skills, qualifications and

25 Sep 2014: HR19 Application form for DBS check About the form This document must be completed and submitted with each DBS check (formerly known as CRB check) application form. It is intended to: Help departments/institutions understand which roles are eligible

10 Dec 2014: New Research Passports applications (including renewals after 3 years) Pre-engagement Checks In the first instance please consult the pre-engagement check table to determine whether you require a standard or enhanced DBS check and/or Occupational

25 Jun 2014: This section of the Staff Guide sets out the policies, development opportunities and support which are provided by the University to ensure that each member of academic, academic-related and research staff is treated fairly and supported to maximise

28 Jul 2014: Glossary The following terms are used throughout the Staff Guide: Staff Any person who holds a University office or post and has a University contract of employment. Institution All academic and academic-related departments, including administrative

1 Jul 2014: Getting paid Salaries are paid to all staff on the 26th of the month, unless this falls on a weekend or bank holiday when the pay day will be brought forward to the Friday. If you have not been asked to provide your bank details prior to appointment,

25 Jun 2014: To view our current vacancies and find all of the information you need about working for one of the world's oldest and most successful universities please visit: The University of Cambridge's Job Opportunities page. Getting around The University

15 Dec 2014: Description This quarterly report shows current employees with a record of all their Honorary Research Contracts (HRCs) and/or their most recent Letters of Access and Letters of Assurance (LoAs) with each Trust. Please note that the recording of

4 Jun 2014: If you wish to request mediation please contact the HR Business Manager or HR Adviser for your Institution who will make arrangements, through the Mediation Coordinator, to initiate a formal mediation. Two mediators, who will not be members of the

6 Jun 2014: University employees can access shopping discounts in three ways. National discounts on thousands of retailers from CAMbens Discounts, by purchasing a TOTUM (previously NUS Extra) card and by showing your University card in selected local stores.

1 Oct 2014: Protections in law The Equality Act 2010 provides protection against unlawful direct discrimination, indirect discrimination, harassment and victimisation of staff, students or visitors on the grounds of religion or belief. These protections apply

13 May 2014: Description This report lists all employees in an institution who have a current or impending maternity/adoption/shared parental leave absence recorded on the CHRIS system. The following columns are shown: School (or equivalent) Institution Location

25 Jun 2014: The University has a responsibility to ensure that all its employees have the legal right to live and work in the UK. Therefore, if you receive an offer of employment, this will be subject to the University verifying that you are eligible to work in

10 Sep 2014: Higher Education Staff Development Agency (HESDA) Higher Education Funding Council for England (HEFCE) The UK Research Councils Universities UK

8 Dec 2014: The policy is designed: to emphasize that applicants must be considered for employment according to their aptitudes, abilities, and qualifications, and that applicants with a disability are not at any substantial disadvantage compared to

11 Aug 2014: Managing Stress and Promoting Wellbeing at Work policy Introduction The University's Managing Stress and Promoting Wellbeing policy provides a source of reference material for all staff dealing with stress at work. Managing stress presents a

6 Jun 2014: Childcare Please see the Childcare Office website for further information about the support available to University staff with childcare responsibilities. Leave Family friendly leave is available to assist with employees' work-life balance. Please

10 Sep 2014: Accommodation Service A to Z of HR Policies and Procedures Cambridge Life Career Management Scheme Index of Administrative Offices Induction Checklist Overview of Research in the University P-DOC (Association of Cambridge University post-docs) HR

1 Oct 2014: Religious dress For religious reasons, some employees may want or feel obliged to follow specific dress codes, or to wear their hair in a certain way or wear a head covering, such as a turban (Sikh head dress), hijab (Muslim head dress for women) or

1 Jul 2014: Absence or Special Leave Special Leave (Rules B31–35) In addition to the provision for annual leave and for maternity, paternity / co-parent and parental leave, there are a number of schemes which provide for special leave in particular

25 Jun 2014: Employee Self-Service (ESS) allows you direct access to some of your data held in the Human Resources system, CHRIS (Cambridge Human Resources Information System) and the University Payroll system. Employee Self-service enables staff to: Supply HESA

30 Jun 2014: Wellbeing Strategy Statement Introduction The University is committed to providing a healthy working environment and improving the quality of working lives for all staff. The wellbeing strategy aims to support the University’s mission and core

6 Jun 2014: The University's appraisal process enables employees to develop themselves professionally on an ongoing basis. There are also a range of other useful services and facilities including a Personal and Professional Development (PPD) programme, language

30 Jun 2014: Grievances and disciplinary matters The relevant procedures for the holders of University offices are as set out in Schedule to Statute C, Chapter III, Special Ordinance C(xii) and Special Ordinance C(xiii). There are also equivalent procedures in

30 Jun 2014: Private consultancy If you are working in a private capacity, or acting as a consultant, you do so at your own risk, as such work is not covered by the University's insurances. You are strongly advised to take out personal insurance. However,

17 Oct 2014: It is important to keep the content of the University’s Linked In careers page fresh and dynamic with University news, events, employee profiles and so on in order to engage

30 Jun 2014: Pay Your pay will depend on the grade of your post. Any adjustment to pay must be recommended by the head of your institution and authorised by Human Resources. Payment of salaries for all staff is monthly and in arrears, no later than 26th of each

30 Jun 2014: Retirement The normal retirement date for each member of staff is now specified in their contract of employment. For those holding University offices, it is currently the end of September following the 67th birthday and for other staff, the end of

8 Dec 2014: Members of the University and University staff are expected to be aware of these guidelines and to treat those with disabilities in accordance with their provisions. The appropriate authority has special responsibility for advising staff on all

1 Jul 2014: Introduction of the University’s Sickness Absence Policy with effect from 1st April 2014 The University is introducing a Sickness Absence Policy to provide a clear framework for reporting and recording sickness absence and promoting a supportive

10 Sep 2014: What to do if you wish to change your personal details All changes to names and dates of birth should be submitted in writing to your HR Business Partnering team. Employee Self Service can be accessed for other changes to personal details.

28 Jul 2014: Financial Matters 1. University financial regulations All financial transactions taking place within the University — from dealing with invoices and cheques to the University's ethical policies relating to finance — are governed by the Financial

8 Dec 2014: 4.1 Application and selection procedures used in the recruitment and selection of staff must not exclude or discourage those with disabilities. Job descriptions and advertisements must not discourage them from applying. Advertisements must state

6 Jun 2014: Shopping Discounts The University of Cambridge employees have access to hundreds of local and national shopping discounts. Find out more here. Costco Membership Along with others within the Education Sector, University of Cambridge employees are

15 Sep 2014: Dear Colleague, Launch of Policies Relating to Safeguarding and Screening Checks I am writing to inform you that, with effect from 28th July, the University will have an updated Children and Vulnerable Adults Safeguarding Policy and a new Screening

6 Jun 2014: For employees who are new to Cambridge, there are a range of benefits including a relocation policy, Accommodation Service and a Newcomer and Visiting Scholars Society. Rental Deposit Loan Scheme Current and prospective staff members have access to

25 Jun 2014: Disability and employment policy The University's Disability and Employment policy was first published in Reporter on 16 July 1997. Since then, guidance on the practical steps that can be taken and the legal context of the policy has been compiled.

25 Sep 2014: Contact UK Visas and Immigration (UKVI). Full contact details and guidance on how to report the loss or theft can be found on the UKVI webpages. ... If the staff member is not a visa national (as defined by the list in Appendix Visitor: visa national list

4 Jun 2014: Search site. Human Resources. FAQs for institutions. Q. What is the purpose of mediation at work? The objective of mediation is for two neutral, independent mediators to assist those in conflict to resolve their differences and reach a mutually

1 Oct 2014: Religious holidays Managers should be aware that members of staff may make requests for leave in order to observe religious or spiritual festivals and observance days. The University's annual Diversity Calendar, of religious and diversity dates,

25 Jun 2014: Appraisal Staff appraisal was introduced in the University in 1987 and applies to all staff. Various schemes are in operation, and are currently being reviewed following a consultation exercise. Revised guidelines on a common scheme will be

10 Sep 2014: To fulfil and monitor our responsibilities under equalities, immigration and public safety legislation. ... UK Visas and Immigration, HM Revenue and Customs, the Health and Safety Executive), and Higher Education bodies (e.g.

13 May 2014: Description This report lists all current employees in an institution who have a sickness absence recorded on the CHRIS system that has no end date, or has an end date in the future. The following columns are shown: School (or equivalent)

30 Jun 2014: Promotion Promotion is the appointment of existing members of staff to another post or office at a higher grade than the one previously held. This may be the result of either a successful application for an advertised vacancy, or, where appropriate,

13 May 2014: Description The report lists all payments to employees in an Institution for the current week's payroll. The following columns are shown: Payroll Transaction Date (This is the pay period end date, usually the pay date) Institution Location Position

8 Dec 2014: 3.1 Under the terms of the Act, employers are required to make reasonable changes to the workplace and to employment arrangements so that a person with a disability is not at any substantial disadvantage compared to a non-disabled person. The

1 Oct 2014: Dietary requirements Some religions have dietary laws which prohibit certain foods, or the mixing of foods. For example, certain meats may be forbidden, such as pork (Judaism or Islam) or beef (Hinduism), or meat may be required to be prepared

13 May 2014: Description The report lists all payments to employees in an Institution for the current month's payrolls. The following columns are shown: Payroll Transaction Date (This is usually the pay date) Institution Location Position (Position title)